Organization, functions, and authority delegations: Information and Resources Management Office,

[Federal Register: June 10, 1998 (Volume 63, Number 111)]

[Notices]

[Page 31779-31781]

From the Federal Register Online via GPO Access [wais.access.gpo.gov]

[DOCID:fr10jn98-98]

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Office of the Secretary

Management and Budget Office, Office of Information and Resources Management; Statement of Organization, Functions and Delegation of Authority

Part A, of the Office of the Secretary, Statement of Organization, Functions and Delegation of Authority for the Department of Health and Human Services is being amended at, Chapter AM, HHS Management and Budget Office, Chapter AMM, Office of Information Resources Management (OIRM), as last amended at 61 FR 37902 July 22, 1996. The changes are to reflect a realignment of functions within the Office of Information and Resources Management. The changes are as follows:

Delete in its entirety Chapter AMM, Office of Information and Resources Management and replace with the following.

Chapter AMM, Office of Information and Resources Management

AMM.00 Mission. The Office of Information Resources Management (OIRM) advises the Secretary and the Assistant Secretary for Management and Budget (ASMB)/Chief Information Officer (CIO) on information and information technologies to accomplish Departmental goals and program objectives; exercises delegated authorities and any other applicable rules; promotes improved management of Departmental information resources and technology; provides efficient and effective information and information technology service to clients and employees; and provides assistance and guidance for technology-supported business process reengineering, investment analysis, performance measurement, assurance of the information and system integrity, and strategic development and application of information systems, infrastructure, and policies to the Department and its components.

The Office is responsible for the overall quality of information resources and technology management throughout the Department; represents the Department to central management agencies (e.g., the Office of Management and Budget); supports the development of a robust information infrastructure (including a departmental information technology architecture and information technology-based services for the Office of the Secretary); and advocates rigorous methods for analyzing, selecting, developing, operating, and maintaining information systems.

The Office collaborates with the Operating and Staff Divisions of the Department to resolve policy and management issues, manages risks associated with major information systems, evaluates and approves major investments in information technology based on return on investment, and measures and evaluates system performance.

The Office exercises authorities delegated by the Secretary to the Assistant Secretary for Management and Budget, as the CIO for the Department. These authorities derive from the Information Technology Management Reform Act of 1996, the Paperwork Reduction Act of 1995, the Computer Matching and Privacy Act of 1988, the Computer Security Act of 1987, the National Archives and Records Administration Act of 1984, the Competition in Contracting Act of 1984, the Federal Records Act of 1950, OMB Circular A-130: Management of Federal Information Resources, and Government Printing and Binding Regulations issued by the Joint Committee on Printing.

Section AMM.10 Organization. The Office of Information Resources Management (OIRM), under the supervision of the Deputy Assistant Secretary for Information Resources Management/Deputy CIO, who reports to the Assistant Secretary for Management and Budget/CIO, consists of the following component.

‹bullet› Immediate Office (AMMA)

‹bullet› Office of Information Technology Policy (AMMJ)

‹bullet› Office of Information Technology Services (AMML)

[[Page 31780]]

‹bullet› Office of Information Technology Development (AMMM)

Section AMM.20 Functions

1. The Immediate Office of Information Resources Management is responsible for:

   1. Providing advice and counsel to the Secretary and the Assistant Secretary for Management and Budget/Chief Information Officer under the direction of the Deputy Assistant Secretary for Information Resources Management serving as the Department's Deputy CIO.

   2. Providing executive direction to align Departmental strategic planning for information resources and technology with the Department's strategic business planning.

   3. Promoting business process reengineering, investment analysis, and performance measurement throughout the Department, to capitalize on evolving information technology (IT), treating IT as an investment rather than as an expense.

   4. Representing the Department in Federal government-wide CIO efforts to develop and implement policy and infrastructure initiatives.

   5. Chairing the Department's Information Technology Investment Review Board (ITIRB) and the Department's Chief Information Officer's Advisory Council (by the Deputy Assistant Secretary for Information Resources Management/Deputy CIO), and chairing the Office of the Secretary Information Resources Management Policy and Planning Board (by the Deputy Office Director).

   6. Managing funds, personnel, information, property, and projects of the Office of Information Resources Management.

2. The Office of Information Technology Policy (OITP) is composed of two Divisions, the Division of Information Technology Analysis and Investment (DITAI) and the Division of Information Management (DIM).

   1. The Division of Information Technology Analysis and Investment is responsible for:

      1. Working with Operating Division Chief Information Officers to support the government wide initiatives of the Federal Chief Information Officers Council e.g., Year 2000, capital planning and investment, interoperability, security, IT training and education, and information technology architecture.

      2. Utilizing a Departmental Information Technology Investment Review Board (ITIRB) to assess the Department's major information systems to analyze and evaluate IT investment decisions based on risk- adjusted rate of return and support of agency mission. Review of OPDIV ITIRB implementations, IT capital funding decisions, and use of performance metrics to evaluate program success or failure.

      3. Coordinating the Department's strategic planning and budgeting processes for information technology, providing direct planning support to assure that IRM plans support agency business planning and mission accomplishment.

      4. Developing policies and guidance on information resources and technology management as required by law or regulation, and in consultation with OPDIV/STAFFDIV CIOs and program managers on issues of Departmental scope.

      5. Supporting the Departmental Chief Information Officers Advisory Council, whose membership consists of the Chief Information Officers from each Operating Division.

      6. Establishing guidance and training requirements for managers of information systems designated as sensitive under the Department's automated information systems security program.

      7. Providing leadership for special priority initiatives of Department-wide scope (e.g., Year 2000 Date Remediation)

      8. Representing the Department through participation on interagency and Departmental work groups and task forces.

   2. The Division of Information Management is responsible for the following:

      1. Working with Operating Division Chief Information Officers to jointly identify opportunities for facilitating the development and implementation of highly visible Departmental programs, including other agencies under OMB or GAO scrutiny, or of Congressional interest, e.g., Medicare Information Technology, Health Integrity Protection DataBank.

      2. Managing the Department's information collection program, including development of Departmental policies, coordinating the development of the Department's information collection budget, reviewing and certifying requests to collect information from the public.

      3. Approving and reporting on computer matching activities as required by law through the Departmental Data Integrity Board.

      4. Managing the Department printing management and records management programs.

      5. Providing support for special priority initiatives (e.g., the Government Information Locator System)

      6. Representing the Department through participation on interagency and Departmental work group and task forces.

      7. Managing the Department's telecommunications program, including the development of Departmental telecommunications policies and support of Governmentwide telecommunications management projects and processes (e.g., the Interagency Management Council (IMC) and FTS2000 and successor contracts.

3. The Office of Information Technology Services is responsible for:

   1. Operating, maintaining, and enhancing the Office of the Secretary computer network (LANs and WANs and its standard office automation applications, such as electronic mail scheduling, and bulletin board services. Developing policies and guidance on information technology within the Office of the Secretary on acquisition and use of information technology, development of architectural standards for interoperability, and coordination of implementation procedures.

   2. Operating an information technology support service (Help Desk) for the Office of the Assistant Secretary for Management and Budget, the Immediate Office of the Secretary and subscribing Staff Divisions, for managing standard hardware and software configurations, providing hardware repair services, and software support.

   3. Coordinating the OS strategic planning and budgeting processes for information technology, providing direct planning support to assure that IRM plans support agency business planning and mission accomplishment, including establishing and monitoring network policies and procedures, and developing plans and budgets for network support services.

   4. Ensuring reliable, high-performance network services, including implementation of automated tools and procedures for network management, utilizing network performance measures, enhancing network security, providing priority response services for network-related problems, and providing remote access to the network for field use and for telecommuting.

   5. Coordinating with the Program Support Center or other external providers, the delivery of voice, voice messaging, and video conferencing services for the Office of the Secretary, including system design, implementation, and cost sharing.

   6. Representing the Department through participation on interagency and Departmental work groups and task forces.

   [[Page 31781]]

4. The Office of Information Technology Development is responsible for:

   1. Leading Departmental efforts to develop and utilize electronic methods for conducting business among all components of the Department, all agencies of the Federal government, and all parties involved in accomplishing Departmental program objectives (including State Governments, contractors, grantees, other service providers, and the general public). This includes provision of existing documents in electronic format on the Internet in support of electronic dissemination to the public.

   2. Manage and support the HHS Internet Information Management Council, as the focal point for Internet information management and dissemination issues and Departmental policies to guide HHS's expanding Internet presence.

   3. Identify key emerging, enabling technologies, especially Internet and database innovations, and coordinate, manage, or direct pilot projects in these areas to establish proof of concept, confirm return on investment, or implement initial production implementations in support of agency IT business requirement.

   4. Supporting implementation of a general purpose, standards-based IT architecture, promoting and coordinating implementation of data standards for information integration across application systems, utilizing distributed computing environments consisting of data communications networks, data base management systems, and information processing platforms.

   5. Assisting ASMB/OS managers to implement and maintain database applications to increase the value and quality of their services and to control risks associated with systems integration, technological obsolescence, software development, and migration to standards-based technologies, especially for systems automating common administrative and management service.

   6. Representing the Department through participation on interagency and Departmental work groups and task forces.

   Dated: May 26, 1998.

   John J. Callahan, Assistant Secretary for Management and Budget.

   [FR Doc. 98-15387Filed6-9-98; 8:45 am]

   BILLING CODE 4150-04-M