2018-2019 Award Year Deadline Dates for Reports and Other Records Associated With the Free Application for Federal Student Aid (FAFSA), the Federal Supplemental Educational Opportunity Grant Program (FSEOG), the Federal Work-Study (FWS) Programs, the Federal Pell Grant (Pell Grant) Program, the William D. Ford Federal Direct Loan (Direct Loan) Program, the Teacher Education Assistance for College and Higher Education (TEACH) Grant Program, and the Iraq and Afghanistan Service Grant Program
Federal Register, Volume 83 Issue 233 (Tuesday, December 4, 2018)
Federal Register Volume 83, Number 233 (Tuesday, December 4, 2018)
Notices
Pages 62563-62568
From the Federal Register Online via the Government Publishing Office www.gpo.gov
FR Doc No: 2018-26313
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DEPARTMENT OF EDUCATION
2018-2019 Award Year Deadline Dates for Reports and Other Records Associated With the Free Application for Federal Student Aid (FAFSA), the Federal Supplemental Educational Opportunity Grant Program (FSEOG), the Federal Work-Study (FWS) Programs, the Federal Pell Grant (Pell Grant) Program, the William D. Ford Federal Direct Loan (Direct Loan) Program, the Teacher Education Assistance for College and Higher Education (TEACH) Grant Program, and the Iraq and Afghanistan Service Grant Program
AGENCY: Federal Student Aid, Department of Education.
ACTION: Notice.
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Catalog of Federal Domestic Assistance (CFDA) Numbers: 84.007 FSEOG Program; 84.033 FWS Program; 84.063 Pell Grant Program; 84.268 Direct Loan Program; 84.379 TEACH Grant Program; 84.408 Iraq and Afghanistan Service Grant Program.
SUMMARY: The Secretary announces deadline dates for the receipt of documents and other information from applicants and institutions participating in certain Federal student aid programs authorized under title IV of the Higher Education Act of 1965, as amended (HEA), for the 2018-2019 award year. These programs, administered by the U.S. Department of Education (Department), provide financial assistance to students attending eligible postsecondary educational institutions to help them pay their educational costs.
The Federal student aid programs (title IV, HEA programs) covered by this deadline date notice are the Pell Grant, Direct Loan, TEACH Grant, Iraq and Afghanistan Service Grant, and campus-based (FSEOG and FWS) programs.
DATES: Deadline and Submission Dates: See Tables A and B at the end of this notice.
FOR FURTHER INFORMATION CONTACT: Bruce Hughes, U.S. Department of Education, Federal Student Aid, 830 First Street NE, Union Center Plaza, 11th Floor, Washington, DC 20202-5345. Telephone: (202) 377-
3882. Email: email protected.
If you use a telecommunications device for the deaf (TDD) or a text telephone (TTY), call the Federal Relay Service, toll free, at 1-800-
877-8339.
SUPPLEMENTARY INFORMATION: Table A--2018-2019 Award Year Deadline Dates by Which a Student Must Submit the FAFSA, by Which the Institution Must Receive the Student's Institutional Student Information Record (ISIR) or Student Aid Report (SAR), and by Which the Institution Must Submit Verification Outcomes for Certain Students.
Table A provides information and deadline dates for receipt of the FAFSA, corrections to and signatures for the FAFSA, ISIRs, and SARs, and verification documents.
The deadline date for the receipt of a FAFSA by the Department's Central Processing System is June 30, 2019, regardless of the method that the applicant uses to submit the FAFSA. The deadline date for the receipt of a signature page for the FAFSA (if required), corrections, notices of change of address or institution, or requests for a duplicate SAR is September 14, 2019.
For all title IV, HEA programs, an ISIR or SAR for the student must be received by the institution no later than the student's last date of enrollment for the 2018-2019 award year or September 21, 2019, whichever is earlier. Note that a FAFSA must be submitted and an ISIR or SAR received for the dependent student for whom a parent is applying for a Direct PLUS Loan.
Except for students selected for Verification Tracking Groups V4 and V5, verification documents must be received by the institution no later than 120 days after the student's last date of enrollment for the 2018-2019 award year or September 21, 2019, whichever is earlier. For students selected for Verification Tracking Groups V4 and V5, institutions must submit identity and high school completion status verification results no later than 60 days following the institution's first request to the student to submit the documentation.
For all title IV, HEA programs except for (1) Direct PLUS Loans that will be made to parent borrowers, and (2) Direct Unsubsidized Loans that will be made to dependent students who have been determined by the institution, pursuant to section 479A(a) of the HEA, to be eligible for such a loan without providing parental information on the FAFSA, the ISIR or SAR must have an official expected family contribution (EFC) and the ISIR or SAR must be received by the institution no later than the earlier of the student's last date of enrollment for the 2018-2019 award year or September 21, 2019. For the two exceptions mentioned above, the ISIR or SAR must be received by the institution by the same dates noted in the paragraph but the ISIR or SAR is not required to have an official EFC.
For a student who is requesting aid through the Pell Grant, FSEOG, or FWS
Page 62564
programs or for a student requesting Direct Subsidized Loans, who does not meet the conditions for a late disbursement under 34 CFR 668.164(j), a valid ISIR or valid SAR must be received by the institution by the student's last date of enrollment for the 2018-2019 award year or September 21, 2019, whichever is earlier.
In accordance with 34 CFR 668.164(j)(4)(i), an institution may not make a late disbursement of title IV, HEA program funds later than 180 days after the date of the institution's determination that the student was no longer enrolled. Table A provides that, to make a late disbursement of title IV, HEA program funds, an institution must receive a valid ISIR or valid SAR no later than 180 days after its determination that the student was no longer enrolled, but not later than September 21, 2019.
Table B--2018-2019 Award Year Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant Programs Deadline Dates for Disbursement by Institutions.
For the Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant programs, Table B provides the earliest disbursement date, the earliest dates for institutions to submit disbursement records to the Department's Common Origination and Disbursement (COD) System, and deadline dates by which institutions must submit disbursement and origination records.
An institution must submit Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant disbursement records to COD, no later than 15 days after making the disbursement or becoming aware of the need to adjust a previously reported disbursement. In accordance with 34 CFR 668.164(a), title IV, HEA program funds are disbursed on the date that the institution: (a) Credits those funds to a student's account in the institution's general ledger or any subledger of the general ledger; or (b) pays those funds to a student directly. Title IV, HEA program funds are disbursed even if an institution uses its own funds in advance of receiving program funds from the Department.
An institution's failure to submit disbursement records within the required timeframe may result in the Department rejecting all or part of the reported disbursement. Such failure may also result in an audit or program review finding or the initiation of an adverse action, such as a fine or other penalty for such failure, in accordance with subpart G of the General Provisions regulations in 34 CFR part 668.
Deadline Dates for Enrollment Reporting by Institutions.
In accordance with 34 CFR 674.19(f), 682.610(c), 685.309(b), and 690.83(b)(2), upon receipt of an enrollment report from the Secretary, institutions must update all information included in the report and return the report to the Secretary in a manner and format prescribed by the Secretary and within the timeframe prescribed by the Secretary. Consistent with the National Student Loan Data System (NSLDS) Enrollment Reporting Guide, the Secretary has determined that institutions must report at least every two months. Institutions may find the NSLDS Enrollment Reporting Guide on the Information for Financial Aid Professionals website at https://ifap.ed.gov.
Other Sources for Detailed Information
We publish a detailed discussion of the Federal student aid application process in the Application and Verification Guide volume of the 2018-2019 Federal Student Aid Handbook and in the 2018-2019 ISIR Guide.
Information on the institutional reporting requirements for the Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant programs is included in the 2018-2019 Common Origination and Disbursement (COD) Technical Reference. Also, see the NSLDS Enrollment Reporting Guide.
You may access these publications by selecting the ``iLibrary'' link at the Information for Financial Aid Professionals website at: https://ifap.ed.gov.
Additionally, the 2018-2019 award year reporting deadline dates for the Federal Perkins Loan, FWS, and FSEOG programs were published in the Federal Register on January 3, 2018 (83 FR 356).
Applicable Regulations: The following regulations apply:
(1) Student Assistance General Provisions, 34 CFR part 668.
(2) Federal Pell Grant Program, 34 CFR part 690.
(3) William D. Ford Direct Loan Program, 34 CFR part 685.
(4) Teacher Education Assistance for College and Higher Education Grant Program, 34 CFR part 686.
Accessible Format: Individuals with disabilities can obtain this document in an accessible format (e.g., braille, large print, audiotape, or compact disc) on request to the program contact person listed under FOR FURTHER INFORMATION CONTACT.
Electronic Access to This Document: The official version of this document is the document published in the Federal Register. You may access the official edition of the Federal Register and the Code of Federal Regulations via the Federal Digital System at: www.gpo.gov/fdsys. At this site you can view this document, as well as all other documents of this Department published in the Federal Register, in text or Portable Document Format (PDF). To use PDF you must have Adobe Acrobat Reader, which is available free at the site.
You may also access documents of the Department published in the Federal Register by using the article search feature at: www.federalregister.gov. Specifically, through the advanced search feature at this site, you can limit your search to documents published by the Department.
Program Authority: 20 U.S.C. 1070a, 1070a-1, 1070b-1070b-4, 1070g, 1070h, 1087a-1087j, and 1087aa-1087ii; 42 U.S.C. 2751-2756b.
Dated: November 29, 2018.
James F. Manning,
Acting Chief Operating Officer, Federal Student Aid.
Table A--2018-2019 Award Year Deadline Dates by Which a Student Must Submit the FAFSA, by Which the Institution
Must Receive the Student's Institutional Student Information Record (ISIR) or Student Aid Report (SAR), and by
Which the Institution Must Submit Verification Outcomes for Certain Students
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What is the deadline
Who submits? What is submitted? Where is it submitted? date for receipt?
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Student.......................... FAFSA--``FAFSA on the Electronically to the \1\ June 30, 2019.
Web'' (original or Department's Central
renewal). Processing System (CPS).
Signature page (if To the address printed September 14, 2019.
required). on the signature page.
Page 62565
Student through an Institution... An electronic FAFSA Electronically to the \1\ June 30, 2019.
(original or renewal). Department's CPS using
``Electronic Data
Exchange'' (EDE) or
``FAA Access to CPS
Online''.
Student.......................... A paper original FAFSA... To the address printed June 30, 2019.
on the FAFSA or
envelope provided with
the FAFSA.
Student.......................... Electronic corrections to Electronically to the \1\ September 14, 2019.
the FAFSA using Department's CPS.
``Corrections on the
Web''.
Signature page (if To the address printed September 14, 2019.
required). on the signature page.
Student through an Institution... Electronic corrections to Electronically to the \1\ September 14, 2019.
the FAFSA. Department's CPS using
EDE or ``FAA Access to
CPS Online''.
Student.......................... Paper corrections to the To the address printed September 14, 2019.
FAFSA using a SAR, on the SAR.
including change of
mailing and email
addresses and change of
institutions.
Student.......................... Change of mailing and To the Federal Student September 14, 2019.
email addresses, change Aid Information Center
of institutions, or by calling 1-800-433-
requests for a duplicate 3243.
SAR.
Student.......................... A SAR with an official To the institution...... The earlier of:
EFC calculated by the -- The student's last
Department's CPS, except date of enrollment for
for Parent PLUS Loans the 2018-2019 award
and Direct Unsubsidized year; or
Loans made to a -- \2\ September 21,
dependent student under 2019.
HEA section 479A(a), for
which the ISIR does not
need to have an official
EFC.
Student through CPS.............. An ISIR with an official To the institution from
EFC calculated by the the Department's CPS.
Department's CPS, except
for Parent PLUS Loans
and Direct Unsubsidized
Loans made to a
dependent student under
HEA section 479A(a), for
which the ISIR does not
need to have an official
EFC.
Student.......................... Valid SAR (Pell Grant, To the institution...... Except for a student
FSEOG, FWS, and Direct meeting the conditions
Subsidized Loans). for a late disbursement
under 34 CFR
668.164(j), the earlier
of:
Student through CPS.............. Valid ISIR (Pell Grant, To the institution from -- The student's last
FSEOG, FWS, and Direct the Department's CPS. date of enrollment for
Subsidized Loans). the 2018-2019 award
year; or
-- \2\ September 21,
2019.
Student.......................... Valid SAR (Pell Grant, To the institution...... For a student receiving
FSEOG, FWS, and Direct a late disbursement
Subsidized Loans). under 34 CFR
668.164(j)(4)(i), the
earlier of:
Student through CPS.............. Valid ISIR (Pell Grant, To the institution from -- 180 days after the
FSEOG, FWS, and Direct the Department's CPS. date of the
Subsidized Loans). institution's
determination that the
student withdrew or
otherwise became
ineligible; or
-- \2\ September 21,
2019..
Student.......................... Verification documents... To the institution...... \3\ The earlier of:
-- 120 days after the
student's last date of
enrollment for the 2018-
2019 award year; or.
-- \2\ September 21,
2019.
Institution...................... Identity and high school Electronically to the \4\ 60 days following
completion verification Department's CPS using the institution's first
results for a student ``FAA Access to CPS request to the student
selected for Online''. to submit the required
verification by the V4 or V5 identity and
Department and placed in high school completion
Verification Tracking documentation.
Group V4 or V5.
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\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before
12:00 midnight but are not completed until after 12:00 midnight, those transmissions do not meet the deadline.
In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be
reprocessed because the deadline will have passed by the time the user gets the information notifying him or
her of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received
the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its Student Aid Internet
Gateway (SAIG) mailbox or when the student submits the SAR to the institution.
Page 62566
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
corrections are required, deadline dates for submission of paper or electronic corrections and, for Pell Grant
applicants and applicants selected for verification, deadline dates for the submission of a valid SAR or valid
ISIR to the institution must still be met. An institution may establish an earlier deadline for the submission
of verification documents for purposes of the campus-based programs and the Direct Loan Program, but it cannot
be later than this deadline date.
\4\ Note that changes to previously submitted Identity Verification Results must be updated within 30 days of
the institution becoming aware that a change has occurred.
Table B--Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant Programs Deadline Dates
for Disbursement Information by Institutions for the 2018-2019 Award Year or Processing Year \1\
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What are the deadlines
Under what for disbursement and
Which program? What is circumstances is Where is it for submission of
submitted? it submitted? submitted? records and
information?
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Pell Grant, Direct Loan, TEACH An origination or The institution To the Common The earliest
Grant, and Iraq and disbursement has made or Origination and disbursement date is
Afghanistan Service Grant record. intends to make Disbursement January 31, 2018.
programs. a disbursement. (COD) System The earliest
using the submission date for
Student Aid anticipated
Internet Gateway disbursement
(SAIG); or to information is March
the COD System 25, 2018.
using the COD The earliest
website at: submission date for
https:// actual disbursement
cod.ed.gov. information is March
25, 2018, but no
earlier than:
(a) 7 calendar days
prior to the
disbursement date
under the advance
payment method or the
Heightened Cash
Monitoring Payment
Method 1 (HCM1); or
(b) The disbursement
date under the
reimbursement or the
Heightened Cash
Monitoring Payment
Method 2 (HCM2).
Pell Grant, Iraq and An origination or The institution To COD using The deadline
Afghanistan Service Grant, and disbursement has made a SAIG; or to COD submission date \2\
TEACH Grant programs. record. disbursement and using the COD is the earlier of:
will submit website at: (a) 15 calendar days
records on or https:// after the institution
before the cod.ed.gov. makes a disbursement
deadline or becomes aware of
submission date. the need to make an
adjustment to
previously reported
disbursement data,
except that records
for disbursements
made between January
31, 2018 and March
25, 2018 must be
submitted no later
than April 9, 2018;
or
(b) September 30,
2019.
Direct Loan Program............ An origination or The institution To COD using The deadline
disbursement has made a SAIG; or to COD submission date \2\
record. disbursement and using the COD is the earlier of:
will submit website at: (a) 15 calendar days
records on or https:// after the institution
before the cod.ed.gov. makes a disbursement
deadline or becomes aware of
submission date. the need to make an
adjustment to
previously reported
disbursement data,
except that records
of disbursements made
between October 1,
2017 and March 25,
2018, may be
submitted no later
than April 9, 2018;
or
(b) July 31, 2020.
Pell Grant and Iraq and A downward It is after the To COD using No later than
Afghanistan Service Grant adjustment to an deadline SAIG; or to COD September 30, 2024.
programs. origination or submission date. using the COD
disbursement website at:
record. https://cod.ed.gov.
Page 62567
Pell Grant and Iraq and An origination or It is after the Via the COD The earlier of:
Afghanistan Service Grant disbursement deadline website at: (a) When the
programs. record. submission date https:// institution is fully
and the cod.ed.gov. reconciled and is
institution has ready to submit all
received additional data for
approval of its the program and the
request for an award year; or
extension to the (b) September 30,
deadline 2024.
submission date.
Requests for
extensions to
the established
submission
deadlines may be
made for reasons
including, but
not limited to:.
(a) A program
review or
initial audit
finding under 34
CFR 690.83;.
(b) A late
disbursement
under 34 CFR
668.164(j); or.
(c) Disbursements
previously
blocked as a
result of
another
institution
failing to post
a downward
adjustment.
TEACH Grant and Direct Loan When the institution
programs. is fully reconciled
and is ready to
submit all additional
data for the program
and the award year.
Pell Grant and Iraq and An origination or It is after the Via the COD The earlier of:
Afghanistan Service Grant disbursement deadline website at: (a) A date designated
programs. record. submission date https:// by the Secretary
and the cod.ed.gov. after consultation
institution has with the institution;
received or
approval of its (b) February 1, 2020.
request for an
extension to the
deadline
submission date
based on a
natural
disaster, other
unusual
circumstances,
or an
administrative
error made by
the Department.
Pell Grant and Iraq and An origination or It is after the Via the COD The earlier of:
Afghanistan Service Grant disbursement deadline website at: (a) 15 days after the
programs. record. submission date https:// student reenrolls; or
and the cod.ed.gov. (b) May 1, 2020.
institution has
received
approval of its
request for
administrative
relief to extend
the deadline
submission date
based on a
student's
reentry to the
institution
within 180 days
after initially
withdrawing \3\.
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\1\ A COD Processing Year is a period of time in which institutions are permitted to submit Direct Loan records
to the COD System that are related to a given award year. For a Direct Loan, the period of time includes loans
that have a loan period covering any day in the 2018-2019 award year.
\2\ Transmissions must be completed and accepted before the designated processing time on the deadline
submission date. The designated processing time is published annually via an electronic announcement posted to
the Information for Financial Aid Professionals website (https://ifap.ed.gov). If transmissions are started at
the designated time, but are not completed until after the designated time, those transmissions will not meet
the deadline. In addition, any transmission submitted on or just prior to the deadline date that is rejected
may not be reprocessed because the deadline will have passed by the time the user gets the information
notifying him or her of the rejection.
\3\ Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
Page 62568
Note: The COD System must accept origination data for a student from an institution before it accepts
disbursement information from the institution for that student. Institutions may submit origination and
disbursement data for a student in the same transmission. However, if the origination data is rejected, the
disbursement data is rejected.
FR Doc. 2018-26313 Filed 12-3-18; 8:45 am
BILLING CODE 4000-01-P
