Agency Information Collection Activities: Proposed Collection; Comment Request-Performance Reporting System, Management Evaluation

Published date26 June 2019
Citation84 FR 30083
Record Number2019-13611
SectionNotices
CourtFood And Nutrition Service
Federal Register, Volume 84 Issue 123 (Wednesday, June 26, 2019)
[Federal Register Volume 84, Number 123 (Wednesday, June 26, 2019)]
                [Notices]
                [Pages 30083-30084]
                From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
                [FR Doc No: 2019-13611]
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                DEPARTMENT OF AGRICULTURE
                Food and Nutrition Service
                Agency Information Collection Activities: Proposed Collection;
                Comment Request--Performance Reporting System, Management Evaluation
                AGENCY: Food and Nutrition Service (FNS), USDA.
                ACTION: Notice.
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                SUMMARY: In accordance with the Paperwork Reduction Act of 1995, this
                notice invites the general public and other public agencies to comment
                on this proposed information collection. This is an extension of a
                currently approved collection under OMB No. 0584-0010, which is due to
                expire October 31, 2019.
                DATES: Written comments must be received on or before August 26, 2019.
                ADDRESSES: Comments are invited on: (a) Whether the proposed collection
                of information is necessary for the proper performance of the functions
                of the agency, including whether the information shall have practical
                utility; (b) the accuracy of the agency's estimate of the burden of the
                proposed collection of information, including the validity of the
                methodology and assumptions that were used; (c) ways to enhance the
                quality, utility, and clarity of the information to be collected; and
                (d) ways to minimize the burden of the collection of information on
                those who are to respond, including use of appropriate automated,
                electronic, mechanical, or other technological collection techniques or
                other forms of information technology.
                 Comments may be sent to: Simon Miller, Food and Nutrition Service,
                U.S. Department of Agriculture, 3101 Park Center Drive, Room 08.0051,
                Alexandria, VA 22302. Comments may also be submitted via fax to the
                attention of Simon Miller at 703-305-4397 or via email to
                [email protected]. Comments will also be accepted through the
                Federal eRulemaking Portal. Go to http://www.regulations.gov, and
                follow the online instructions for submitting comments electronically.
                 All responses to this notice will be summarized and included in the
                request for Office of Management and Budget approval. All comments will
                be a matter of public record.
                FOR FURTHER INFORMATION CONTACT: Requests for additional information or
                copies of this information collection should be directed to Simon
                Miller at 703-605-3205.
                SUPPLEMENTARY INFORMATION:
                 Title: Performance Reporting System, Management Evaluation.
                 OMB Number: 0584-0010.
                 Expiration Date: October 31, 2022.
                 Type of Request: Extension, without change, of a currently approved
                collection.
                 Abstract: The purpose of the Performance Reporting System (PRS) is
                to ensure that each State agency and project area is operating the
                Supplemental Nutrition Assistance Program (SNAP) in accordance with the
                requirements of the Food and Nutrition Act of 2008 (the Act) (7 U.S.C.
                2011, et seq.), as amended, and corresponding program regulations.
                Under Section 11 of the Act (7 U.S.C. 2020), State agencies must
                maintain necessary records to ascertain that SNAP is operating in
                compliance with the Act and regulations and must make these records
                available to the Food and Nutrition Service (FNS) for inspection and
                audit.
                 Per Code of Federal Regulations (CFR) Part 275, each State agency
                is required to submit one Management Evaluation (ME) review schedule
                every one, two, or three years, depending on the project area make-up
                of the State, unless the State receives approval for an alternative
                Management Evaluation review schedule.
                 Under 7 CFR part 275, each State must establish a system for
                analysis and evaluation of all data available to the State. Data
                analysis and evaluation is an ongoing process that facilitates the
                development of effective and prompt corrective action.
                 Under 7 CFR part 275, State agencies must prepare a corrective
                action plan (CAP) addressing identified deficiencies. The State
                agencies must develop a system for monitoring and evaluating corrective
                action and submit CAP updates, as necessary.
                 Affected Public: State, Local and Tribal Government; Respondent
                Type: SNAP State and local agencies.
                 Estimated Number of Respondents: 53 State agencies.
                 Estimated Number of Responses per Respondent: State agencies will
                submit one review schedule and one corrective action plan per year, and
                will conduct and document ME reviews for an average total of 27 project
                areas, totaling 29 responses per State agency.
                 Estimated Total Annual Responses: 1,537 (53 State agencies * 29
                estimated responses per State Agency).
                 Estimated Time per Response: FNS estimates that it takes 4 hours to
                prepare a review schedule, and that each of the 53 State agencies will
                submit one review schedule per year resulting in a total burden of 212
                hours (53 State
                [[Page 30084]]
                agencies * 1 review schedule * 4 hours). FNS estimates that it takes on
                average approximately 80 hours to develop a comprehensive State and
                local corrective action plan, resulting in a total of 4,240 hours (80
                hours * 53 State plans). FNS estimates that it takes an average of 340
                hours to conduct a review. It is estimated that ME reviews are
                conducted for one-half of the total number of project areas (1,430).
                Therefore, FNS estimates that it takes approximately 486,200 hours
                annually for State agencies to conduct their reviews (340 hours x 1,430
                ME reviews). FNS also estimates that the time necessary for
                recordkeeping, that is, the time required for State agencies to
                document and maintain the findings of an ME review for internal
                purposes is 0.1169 hours, or 7 minutes, per State record. If State
                agencies each maintain approximately 29 records, then the total amount
                of time for recordkeeping required is 180 hours (1,537 records * 0.1169
                hours).
                 See the table below for estimated total annual burden for each type
                of respondent.
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                 Responses
                 Estimated # annually per Total annual Estimated avg. Estimated
                 Section of CFR Respondent respondent respondent/ responses # of hours per total hours
                 reviews (Col. b x c) response (Col. d x e)
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                 Reporting Burden
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                7 CFR 275.20.............................. State and local agencies 53 1 53 4 212
                 review schedule.
                7 CFR 275.16-18........................... State and Local corrective 53 1 53 80 4,240
                 action plan development.
                7 CFR 275.19.............................. State and Local agencies 53 27 1,430 340 486,200
                 conducting reviews.
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                 Total Reporting Burden................ ............................ 53 29 1,537 .............. 490,652
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                 Recordkeeping Burden
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                7 CFR 275.4............................... State and local agencies.... 53 29 1,537 .1169 179.68
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                 Total Recordkeeping Burden............ ............................ 53 .............. 1,537 .............. 180
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                 The total estimated annual reporting burden is as follows:
                Prepare Review Schedules: 4 x 53 = 212 hours
                Prepare Corrective Action Plans: 80 x 53 = 4,240 hours
                Conduct ME Reviews: 340 x 1,430 = 486,200 hours
                Record Keeping: .1169 x 1,537 = 180 hours
                Estimated Total Annual Reporting and Recordkeeping Burden: 490,832
                hours
                 Estimated Total Annual Burden on Respondents: 29,449,920 minutes
                (490,832 hours).
                 Dated: June 19, 2019.
                Brandon Lipps,
                Administrator, Food and Nutrition Service.
                [FR Doc. 2019-13611 Filed 6-25-19; 8:45 am]
                 BILLING CODE 3410-30-P
                

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