Agency Information Collection Activities; Extension Without Change: Demographic Information on Applicants for Federal Employment

Cited as:85 FR 26466
Court:Equal Employment Opportunity Commission
Publication Date:04 May 2020
Record Number:2020-09377
Federal Register, Volume 85 Issue 86 (Monday, May 4, 2020)
[Federal Register Volume 85, Number 86 (Monday, May 4, 2020)]
                [Notices]
                [Pages 26466-26469]
                From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
                [FR Doc No: 2020-09377]
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                EQUAL EMPLOYMENT OPPORTUNITY COMMISSION
                Agency Information Collection Activities; Extension Without
                Change: Demographic Information on Applicants for Federal Employment
                AGENCY: Equal Employment Opportunity Commission.
                ACTION: Notice of information collection.
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                SUMMARY: In accordance with the Paperwork Reduction Act, the Equal
                Employment Opportunity Commission (EEOC or Commission) announces that
                it is submitting to the Office of Management and Budget (OMB) a request
                for a three-year extension without change of the Demographic
                [[Page 26467]]
                Information on Federal Job Applicants, OMB No. 3046-0046.
                DATES: Written comments on this notice must be submitted on or before
                June 3, 2020.
                ADDRESSES: Written comments and recommendations for the proposed
                information collection should be sent within 30 days of publication of
                this notice to www.reginfo.gov/public/do/PRAMain. Find this particular
                information collection by selecting ``Currently under 30-day Review--
                Open for Public Comments'' or by using the search function.
                FOR FURTHER INFORMATION CONTACT: Navarro Pulley, Federal Sector
                Programs, Office of Federal Operations, 131 M Street NE, Washington, DC
                20507, (202) 663-4514 (voice) or 1-800-669-6820 (TTY). (These are not
                toll-free numbers.).
                SUPPLEMENTARY INFORMATION: The EEOC's Demographic Information on
                Federal Job Applicants form (OMB No. 3046-0046) is intended for use by
                federal agencies in gathering data on the race, ethnicity, sex, and
                disability status of job applicants. This form is used by the EEOC and
                other agencies to gauge progress and trends over time with respect to
                equal employment opportunity goals.
                 Pursuant to the Paperwork Reduction Act of 1995, 44 U.S.C. Chapter
                35, and OMB regulation 5 CFR 1320.8(d)(1), the Commission sought public
                comment on extending its form without change through a 60-day notice
                published October 20, 2016. Comments were invited on whether this
                collection would continue to enable it to:
                 (1) Evaluate whether the proposed data collection tool will have
                practical utility by enabling a federal agency to determine whether
                recruitment activities are effectively reaching all segments of the
                relevant labor pool in compliance with the laws enforced by the
                Commission and whether the agency's selection procedures allow all
                applicants to compete on a level playing field regardless of race,
                national origin, sex or disability status;
                 (2) Evaluate the accuracy of the agency's estimate of the burden of
                the proposed collection of information, including the validity of the
                methodology and assumptions used;
                 (3) Enhance the quality, utility, and clarity of the information to
                be collected; and
                 (4) Minimize the burden of the collection of information on
                applicants for federal employees who choose to respond, including
                through the use of appropriate automated, electronic, mechanical, or
                other technological collection techniques or other forms of information
                technology, e.g., permitting electronic submission of responses.
                 One anonymous comment in support of this information collection was
                received.
                Overview of This Information Collection
                 Collection Title: Demographic Information on Federal Job
                Applicants.
                 OMB Control No.: 3046-0046.
                 Description of Affected Public: Individuals submitting applications
                for federal employment.
                 Number of Annual Responses: 5,042.
                 Estimated Time per Response: 3 minutes.
                 Total Annual Burden Hours: 252.\1\
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                 \1\ This total is calculated as follows: 5,042 annual responses
                x 3 minutes per response = 15,126 minutes. 15,126/60 = 252 hours.
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                 Annual Federal Cost: None.
                 Abstract: Under section 717 of Title VII and 501 of the
                Rehabilitation Act, the Commission is charged with reviewing and
                approving federal agencies plans to affirmatively address potential
                discrimination before it occurs. Pursuant to such oversight
                responsibilities, the Commission has established systems to monitor
                compliance with Title VII and the Rehabilitation Act by requiring
                federal agencies to evaluate their employment practices through the
                collection and analysis of data on the race, national origin, sex and
                disability status of applicants for both permanent and temporary
                employment.
                 Several federal agencies (or components of such agencies) have
                previously obtained separate OMB approval for the use of forms
                collecting data on the race, national origin, sex, and disability
                status of applicants. In order to avoid unnecessary duplication of
                effort and a proliferation of forms, the EEOC seeks an extension of the
                approval of a common form to be used by all federal agencies.
                 Response by applicants is optional. The information obtained will
                be used by federal agencies only for evaluating whether an agency's
                recruitment activities are effectively reaching all segments of the
                relevant labor pool and whether the agency's selection procedures allow
                all applicants to compete on a level playing field regardless of race,
                national origin, sex, or disability status. The voluntary responses are
                treated in a highly confidential manner and play no part in the job
                selection process. The information is not provided to any panel rating
                the applications, to selecting officials, to anyone who can affect the
                application, or to the public. Rather, the information is used in
                summary form to determine trends over many selections within a given
                occupational or organization area. No information from the form is
                entered into an official personnel file.
                 Burden Statement: The EEOC continues to estimate that an applicant
                is able to complete the form in approximately 3 minutes. Applicants
                have continued to predominantly use online application systems, which
                require only pointing and clicking on the selected responses to respond
                to the six questions regarding basic demographic information. For at
                least the last decade, EEOC has not received any comments questioning
                the estimated 3-minute completion time. Based on recent experience, we
                expect that 5,042 applicants will choose to complete the form for
                vacancies at EEOC annually.
                 Thus, we estimate the average annual burden to be: 252 hours. Over
                the course of the requested three-year approval period (2020-2023) EEOC
                estimates the applicant burden at 756 hours.
                 Once OMB approves the use of this common form, federal agencies may
                request OMB approval to use this common form without having to publish
                notices and request public comments for 60 and 30 days. Each agency
                must account for the burden associated with their use of the common
                form.
                 For the Commission.
                Janet L. Dhillon,
                Chair.
                DEMOGRAPHIC INFORMATION ON APPLICANTS
                OMB No.:
                Expiration Date:
                Vacancy Announcement No.:
                Position Title:
                Your Privacy Is Protected
                 This information is used to determine if our equal employment
                opportunity efforts are reaching all segments of the population,
                consistent with Federal equal employment opportunity laws. Responses to
                these questions are voluntary. Your responses will not be shown to the
                panel rating the applications, to the official selecting an applicant
                for a position, or to anyone else who can affect your application. This
                form will not be placed in your Personnel file nor will it be provided
                to your supervisors in your employing office should you be hired. The
                aggregate information collected through this form will be kept private
                to the extent permitted by law. See the Privacy
                [[Page 26468]]
                Act Statement below for more information.
                 Completion of this form is voluntary. No individual personnel
                selections are made based on this information. There will be no impact
                on your application if you choose not to answer any of these questions.
                 Thank you for helping us to provide better service.
                1. How did you learn about this position? (Check One):
                [ballot] Agency internet Site recruitment
                [ballot] Private Employment website
                [ballot] Other internet Site
                [ballot] Job Fair
                [ballot] Newspaper or magazine
                [ballot] Agency or other Federal government on campus
                [ballot] School or college counselor or other official
                [ballot] Friend or relative working for this agency .
                [ballot] Private Employment Office
                [ballot] Agency Human Resources Department (bulletin board or other
                announcement)
                [ballot] Federal, State, or Local Job Information Center
                [ballot] Other
                2. Sex (Check One):
                [ballot] Male
                [ballot] Female
                3. Ethnicity (Check One):
                [ballot] Hispanic or Latino--a person of Cuban, Mexican, Puerto Rican,
                South or Central American, or other Spanish culture or origin,
                regardless of race.
                [ballot] Not Hispanic or Latino
                4. Race (Check all that apply):
                [ballot] American Indian or Alaska Native--a person having origins in
                any of the original peoples of North or South America (including
                Central America), and who maintains tribal affiliation or community
                attachment.
                [ballot] Asian--a person having origins in any of the original peoples
                of the Far East, Southeast Asia, or the Indian subcontinent, including,
                for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan,
                the Philippine Islands, Thailand, or Vietnam.
                [ballot] Black or African American--a person having origins in any of
                the black racial groups of Africa.
                [ballot] Native Hawaiian or Other Pacific Islander--a person having
                origins in any of the original peoples of Hawaii, Guam, Samoa, or other
                Pacific islands.
                [ballot] White--a person having origins in any of the original peoples
                of Europe, the Middle East, or North Africa.
                5. Disability/Serious Health Condition
                 The next questions address disability and serious health
                conditions. Your responses will ensure that our outreach and
                recruitment policies are reaching a wide range of individuals with
                physical or mental conditions. Consider your answers without the use of
                medication and aids (except eyeglasses) or the help of another person.
                A. Do you have any of the following? Check all boxes that apply to you:
                [ballot] Deaf or serious difficulty hearing
                [ballot] Blind or serious difficulty seeing even when wearing glasses
                [ballot] Missing an arm, leg, hand, or foot
                [ballot] Paralysis: Partial or complete paralysis (any cause)
                [ballot] Significant Disfigurement: For example, severe disfigurements
                caused by burns, wounds, accidents, or congenital disorders
                [ballot] Significant Mobility Impairment: For example, uses a
                wheelchair, scooter, walker or uses a leg brace to walk
                [ballot] Significant Psychiatric Disorder: For example, bipolar
                disorder, schizophrenia, PTSD, or major depression
                [ballot] Intellectual Disability (formerly described as mental
                retardation)
                [ballot] Developmental Disability: For example, cerebral palsy or
                autism spectrum disorder
                [ballot] Traumatic Brain Injury
                [ballot] Dwarfism
                [ballot] Epilepsy or other seizure disorder
                [ballot] Other disability or serious health condition: For example,
                diabetes, cancer, cardiovascular disease, anxiety disorder, or HIV
                infection; a learning disability, a speech impairment, or a hearing
                impairment
                If you did not select one of the options above, please indicate
                whether.
                [ballot] None of the conditions listed above apply to me.
                [ballot] I do not wish to answer questions regarding disability/health
                conditions.
                If you have indicated that you have one of the above conditions, you
                may be eligible to apply under Schedule A Hiring Authority. For more
                information, please see http://www.opm.gov/policy-data-oversight/disability-employment/hiring/#url=Schedule-A-Hiring-Authority.
                 If an applicant checks the box for ``other disability or serious
                health condition,'' the applicant will be taken to Section A.1.
                A.1. Other Disability or Serious Health Condition (Optional)
                 You indicated that you have a disability or a serious health
                condition. If you are willing, please select any of the conditions
                listed below that apply to you. As explained above, your responses will
                not be shown to the panel rating the applications, to the selecting
                official, or to anyone else who can affect your application. All
                responses will remain private to the extent permitted by law. See the
                Privacy Act Statement below for more information.
                 Please check all that apply:
                [ballot] I do not wish to specify any condition.
                [ballot] Alcoholism
                [ballot] Cancer
                [ballot] Cardiovascular or heart disease
                [ballot] Crohn's disease, irritable bowel syndrome, or other
                gastrointestinal impairment
                [ballot] Depression, anxiety disorder, or other psychological disorder
                [ballot] Diabetes or other metabolic disease
                [ballot] Difficulty seeing even when wearing glasses
                [ballot] Hearing impairment
                [ballot] History of drug addiction (but not currently using illegal
                drugs)
                [ballot] HIV Infection/AIDS or other immune disorder
                [ballot] Kidney dysfunction: for example, requires dialysis
                [ballot] Learning disabilities or ADHD
                [ballot] Liver disease: for example, hepatitis or cirrhosis
                [ballot] Lupus, fibromyalgia, rheumatoid arthritis, or other autoimmune
                disorder
                [ballot] Morbid obesity
                [ballot] Nervous system disorder: for example, migraine headaches,
                Parkinson's disease, or multiple sclerosis
                [ballot] Non-paralytic orthopedic impairments: for example, chronic
                pain, stiffness, weakness in bones or joints, or some loss of ability
                to use parts of the body
                [ballot] Orthopedic impairments or osteo-arthritis
                [ballot] Pulmonary or respiratory impairment: for example, asthma,
                chronic bronchitis, or TB
                [ballot] Sickle cell anemia, hemophilia, or other blood disease
                [ballot] Speech impairment
                [ballot] Spinal abnormalities: for example, spina bifida or scoliosis
                [ballot] Thyroid dysfunction or other endocrine disorder
                [ballot] Other. Please identify the disability/health condition, if
                willing: ___
                [[Page 26469]]
                Privacy Act And Paperwork Reduction Act Statements
                 Privacy Act Statement: This Privacy Act Statement is provided
                pursuant to 5 U.S.C. 552a (commonly known as the Privacy Act of 1974).
                The authority for this form is 5 U.S.C. 7201, which provides that the
                Office of Personnel Management shall implement a minority recruitment
                program, by the Uniform Guidelines on Employee Selection Procedures, 29
                CFR part 1607.4, which requires collection of demographic data to
                determine if a selection procedure has an unlawful disparate impact,
                and by Section 501 of the Rehabilitation Act of 1973, which requires
                federal agencies to prepare affirmative action plans for the hiring and
                advancement of people with disabilities. Data relating to an individual
                applicant are not provided to selecting officials. This form will be
                seen by Human Resource personnel in the Office of Personnel Management
                (who are not involved in considering an applicant for a particular job)
                and by Equal Employment Opportunity Commission officials who will
                receive aggregate, non-identifiable data from the Office of Personnel
                Management derived from this form.
                 Purpose and Routine Uses: The aggregate, non-identifiable
                information summarizing all applicants for a position will be used by
                the Office of Personnel Management and by the Equal Employment
                Opportunity Commission to determine if the executive branch of the
                Federal Government is effectively recruiting and selecting individuals
                from all segments of the population.
                 Effects of Nondisclosure: Providing this information is voluntary.
                No individual personnel selections are made based on this information.
                There will be no impact on your application if you choose not to answer
                any of these questions.
                 Paperwork Reduction Act Statement: The Paperwork Reduction Act of
                1995 (44 U.S.C. 3501 et. seq,) requires us to inform you that this
                information is being collected for planning and assessing affirmative
                employment program initiatives. Response to this request is voluntary.
                An agency may not conduct or sponsor, and a person is not required to
                respond to, a collection of information unless it displays a currently
                valid OMB Control Number. The estimated burden of completing this form
                is five (5) minutes per response, including the time for reviewing
                instructions. Direct comments regarding the burden estimate or any
                other aspect of this form to [INSERT: Agency name and address] and to
                the Office of Management Budget, Office of Information and Regulatory
                Affairs, Washington, DC 20503.
                [FR Doc. 2020-09377 Filed 5-1-20; 8:45 am]
                BILLING CODE 6570-01-P