Environmental Protection Agency Acquisition Regulation (EPAAR) Clause Update for Submission of Invoices
| Published date | 19 February 2020 |
| Citation | 85 FR 9393 |
| Record Number | 2020-02269 |
| Section | Rules and Regulations |
| Court | Environmental Protection Agency |
Federal Register, Volume 85 Issue 33 (Wednesday, February 19, 2020)
[Federal Register Volume 85, Number 33 (Wednesday, February 19, 2020)]
[Rules and Regulations]
[Pages 9393-9397]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-02269]
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ENVIRONMENTAL PROTECTION AGENCY
48 CFR Part 1552
[EPA-HQ-OMS-2018-0742; FRL 10002-43-OMS]
Environmental Protection Agency Acquisition Regulation (EPAAR)
Clause Update for Submission of Invoices
AGENCY: Environmental Protection Agency (EPA).
[[Page 9394]]
ACTION: Final rule; correction and republication.
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SUMMARY: The Environmental Protection Agency (EPA) is revising its
Submission of Invoices clause to add electronic invoicing requirements.
In 2019 the EPA will begin using the Invoice Processing Platform (IPP),
which is a secure web-based service provided by the U.S. Treasury that
efficiently manages government invoicing. This republication is
necessary because the wrong Code of Federal Regulations number appeared
in the document header, the List of Subjects, and the words of
issuance.
DATES: Effective February 19, 2020, this final rule corrects and
republishes the final rule published at 84 FR 21714 (May 15, 2019),
applicable as of May 15, 2019.
ADDRESSES: The EPA has established a docket for this action under
Docket ID No. EPA-HQ-OARM-2018-0742. All documents in the docket are
listed on the https://www.regulations.gov website. Although listed in
the index, some information is not publicly available, e.g., CBI or
other information whose disclosure is restricted by statute. Certain
other material, such as copyrighted material, is not placed on the
internet and will be publicly available only in hard copy form.
Publicly available docket materials are available electronically
through http://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: Thomas Valentino, Policy, Training,
and Oversight Division, Office of Acquisition Solutions (3802R),
Environmental Protection Agency, 1200 Pennsylvania Ave. NW, Washington,
DC 20460; telephone number: 202-564-4522; email address:
[email protected].
SUPPLEMENTARY INFORMATION:
I. Background
This republication is necessary because the wrong Code of Federal
Regulations (CFR) number appeared in the document header, the List of
Subjects and the words of issuance. This document correctly lists the
CFR title number as title 48 not title 40. The EPA is revising clause
1552.232-70, Submission of Invoices, to add electronic invoicing
requirements. In 2019 the EPA will begin using the Invoice Processing
Platform (IPP), which is a secure web-based service provided by the
U.S. Treasury that efficiently manages government invoicing. Currently
the EPA requires contractors and vendors to submit paper invoices,
which are inefficient and costly. The EPA will also begin using IPP to
satisfy the requirements of Office of Management and Budget (OMB)
Memorandum M-15-19, Improving Government Efficiency and Saving Taxpayer
Dollars Through Electronic Invoicing. By changing the subject clause to
require electronic invoicing, the EPA will reap benefits of efficiency
and cost that have become ubiquitous in modern commerce, and be in
compliance with Memorandum M-15-19. On December 20, 2018 (83 FR 65328)
EPA sought comments on the proposed rule and received no comments.
II. Final Rule
The final rule amends EPAAR part 1552, Solicitation Provisions and
Contract Clauses, by revising EPAAR section 1552.232-70, Submission of
Invoices.
1. EPAAR section 1552.232-70, Submission of Invoices clause is
revised to provide new electronic invoicing requirements as the EPA
begins using the IPP electronic-invoicing program in 2019. The clause
is revised by replacing the preamble and paragraphs (a) and (b), with
new paragraphs (a) and (b), that update the old paper invoicing
instructions to electronic invoicing. Paragraph (g)(5) is revised to
remove references to suspended costs, which are not authorized under
IPP. The ``Note to paragraph (i)'' and ``Note to paragraph (j)'' are
also being revised to remove references to suspended costs. Finally,
paragraph (k) and ``Note to paragraph (k)'' are being removed because
suspended costs are not allowed under IPP, which re-letters the last
three paragraphs, re-designating paragraphs (l) through (n) as
paragraphs (k) through (m), respectively.
III. Statutory and Executive Order Reviews
A. Executive Order 12866: Regulatory Planning and Review
This action is not a ``significant regulatory action'' under the
terms of Executive Order (E.O.) 12866 (58 FR 51735, October 4, 1993)
and therefore, not subject to review under the E.O.
B. Paperwork Reduction Act
This action does not impose an information collection burden under
the provisions of the Paperwork Reduction Act, 44 U.S.C. 3501 et seq.
No information is collected under this action.
C. Regulatory Flexibility Act (RFA), as Amended by the Small Business
Regulatory Enforcement Fairness Act of 1996 (SBREFA), 5 U.S.C. 601 et.
seq.
The Regulatory Flexibility Act generally requires an agency to
prepare a regulatory flexibility analysis of any rule subject to notice
and comment rulemaking requirements under the Administrative Procedure
Act or any other statute; unless the agency certifies that the rule
will not have a significant economic impact on a substantial number of
small entities. Small entities include small businesses, small
organizations, and small governmental jurisdictions.
For purposes of assessing the impact of today's final rule on small
entities, ``small entity'' is defined as: (1) A small business that
meets the definition of a small business found in the Small Business
Act and codified at 13 CFR 121.201; (2) a small governmental
jurisdiction that is a government of a city, county, town, school
district or special district with a population of less than 50,000; and
(3) a small organization that is any not-for-profit enterprise which is
independently owned and operated and is not dominant in its field.
After considering the economic impacts of this rule on small
entities, I certify that this action will not have a significant
economic impact on a substantial number of small entities. This action
revises a current EPAAR clause and does not impose requirements
involving capital investment, implementing procedures, or record
keeping. This rule will not have a significant economic impact on small
entities.
D. Unfunded Mandates Reform Act
Title II of the Unfunded Mandates Reform Act of 1995 (UMRA), Public
Law 104-4, establishes requirements for Federal agencies to assess the
effects of their regulatory actions on State, Local, and Tribal
governments and the private sector.
This rule contains no Federal mandates (under the regulatory
provisions of the Title II of the UMRA) for State, Local, and Tribal
governments or the private sector. The rule imposes no enforceable duty
on any State, Local or Tribal governments or the private sector. Thus,
the rule is not subject to the requirements of Sections 202 and 205 of
the UMRA.
E. Executive Order 13132: Federalism
Executive Order 13132, entitled ``Federalism'' (64 FR 43255, August
10, 1999), requires EPA to develop an
[[Page 9395]]
accountable process to ensure ``meaningful and timely input by State
and Local officials in the development of regulatory policies that have
federalism implications.'' ``Policies that have federalism
implications'' is defined in the Executive order to include regulations
that have ``substantial direct effects on the States, on the
relationship between the national government and the States, or on the
distribution of power and responsibilities among the various levels of
government.''
This rule does not have federalism implications. It will not have
substantial direct effects on the States, on the relationship between
the National Government and the States, or on the distribution of power
and responsibilities among the various levels of government as
specified in Executive Order 13132.
F. Executive Order 13175: Consultation and Coordination With Indian
Tribal Governments
Executive Order 13175, entitled ``Consultation and Coordination
with Indian Tribal Governments'' (65 FR 67249, November 9, 2000),
requires EPA to develop an accountable process to ensure ``meaningful
and timely input by tribal officials in the development of regulatory
policies that have tribal implications.'' This rule does not have
tribal implications as specified in Executive Order 13175.
G. Executive Order 13045: Protection of Children From Environmental
Health and Safety Risks
Executive Order 13045, entitled ``Protection of Children from
Environmental Health and Safety Risks'' (62 FR 19885, April 23, 1997),
applies to any rule that: (1) Is determined to be economically
significant as defined under Executive Order 12886, and (2) concerns an
environmental health or safety risk that may have a proportionate
effect on children. This rule is not subject to Executive Order 13045
because it is not an economically significant rule as defined by
Executive Order 12866, and because it does not involve decisions on
environmental health or safety risks.
H. Executive Order 13211: Actions That Significantly Affect Energy
Supply, Distribution, or Use
This final rule is not subject to Executive Order 13211, ``Actions
Concerning Regulations That Significantly Affect Energy Supply,
Distribution of Use'' (66 FR 28335 (May 22, 2001), because it is not a
significant regulatory action under Executive Order 12866.
I. National Technology Transfer and Advancement Act of 1995 (NTTAA)
Section 12(d) (15 U.S.C. 272 note) of NTTA, Public Law 104-113,
directs EPA to use voluntary consensus standards in its regulatory
activities unless to do so would be inconsistent with applicable law or
otherwise impractical. Voluntary consensus standards are technical
standards (e.g., materials specifications, test methods, sampling
procedures and business practices) that are developed or adopted by
voluntary consensus standards bodies. The NTTA directs EPA to provide
Congress, through OMB, explanations when the Agency decides not to use
available and applicable voluntary consensus standards.
This rulemaking does not involve technical standards. Therefore,
EPA is not considering the use of any voluntary consensus standards.
J. Executive Order 12898: Federal Actions To Address Environmental
Justice in Minority Populations and Low-Income Populations
Executive Order (E.O.) 12898 (59 FR 7629 (February 16, 1994)
establishes federal executive policy on environmental justice. Its main
provision directs federal agencies, to the greatest extent practicable
and permitted by law, to make environmental justice part of their
mission by identifying and addressing, as appropriate,
disproportionately high and adverse human health or environmental
effects of their programs, policies, and activities on minority
populations and low-income populations in the United States.
EPA has determined that this final rule will not have
disproportionately high and adverse human health or environmental
effects on minority or low-income populations because it does not
affect the level of protection provided to human health or the
environment. This rulemaking does not involve human health or
environmental effects.
List of Subjects in 48 CFR Part 1552
Environmental protection, Government procurement, Reporting and
recordkeeping requirements, Solicitation provisions and contract
clauses.
Dated: January 24, 2020.
Kimberly Y. Patrick,
Director, Office of Acquisition Solutions.
Therefore, 48 CFR part 1552 is amended as set forth below:
PART 1552--SOLICITATION PROVISIONS AND CONTRACT CLAUSES
0
1. The authority citation for part 1552 continues to read as follows:
Authority: 5 U.S.C. 301 and 41 U.S.C. 418b.
0
2. Revise section 1552.232-70 to read as follows:
1552.232-70 Submission of invoices.
As prescribed in 1532.908, insert the following clause:
Submission of Invoices (MAY 2019)
(a) Electronic invoicing and the Invoice Processing Platform
(IPP)--(1) Definitions. As used in this clause--
Contract financing payment and invoice payment are defined in
Federal Acquisition Regulation (FAR) 32.001.
Electronic form means an automated system that transmits
information electronically from the initiating system to all
affected systems. Facsimile, email, and scanned documents are not
acceptable electronic forms for submission of payment requests.
However, scanned documents are acceptable when they are part of a
submission of a payment request made using Invoice Processing
Platform or another electronic form authorized by the Contracting
Officer.
Payment request means any request for contract financing payment
or invoice payment submitted by the Contractor under this contract.
(2)(i) Except as provided in paragraph (c) of this clause, the
Contractor shall submit invoices using the electronic invoicing
program Invoice Processing Platform (IPP), which is a secure web-
based service provided by the U.S. Treasury that more efficiently
manages government invoicing.
(ii) Under this contract, the following documents are required
to be submitted as an attachment to the IPP invoice: (This is a
fill-in for acceptable types of required documentation, such as an
SF 1034 and 1035, or an invoice/self-designed form on company
letterhead that contains the required information.)
(iii) The Contractor's Government Business Point of Contact (as
listed in System for Award Management (SAM)) will receive enrollment
instructions via email from the IPP. The Contractor must register
within 3 to 5 days of receipt of such email from IPP.
(iv) Contractor assistance with enrollment can be obtained by
contacting the IPP Production Helpdesk via email at
[email protected] or by telephone at (866) 973-
3131.
(3) If the Contractor is unable to comply with the requirement
to use IPP for submitting invoices for payment, the Contractor shall
submit a waiver request in writing to the Contracting Officer. The
Contractor may submit an invoice using other than IPP only when--
(i) The Contracting Officer administering the contract for
payment has determined, in writing, that electronic submission would
be
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unduly burdensome to the Contractor; and in such cases, the
Contracting Officer shall modify the contract to include a copy of
the Determination; or
(ii) When the Governmentwide commercial purchase card is used as
the method of payment.
(4) The Contractor shall submit any non-electronic payment
requests using the method or methods specified in Section G of the
contract.
(5) In addition to the requirements of this clause, the
Contractor shall meet the requirements of the appropriate payment
clauses in this contract when submitting payment requests.
(6) Invoices submitted through IPP will be either rejected, or
accepted and paid, in their entirety, and will not be paid on a
partial basis.
(b) Invoice preparation. The Contractor shall prepare its
invoice or request for contract financing payment in accordance with
FAR 32.905 on the prescribed Government forms, or the Contractor may
submit self-designed forms which contain the required information.
Standard Form 1034, Public Voucher for Purchases and Services other
than Personal, is prescribed for used by contractors to show the
amount claimed for reimbursement. Standard Form 1035, Public Voucher
for Purchases and Services other than Personal--Continuation Sheet,
is prescribed for use to furnish the necessary supporting detail or
additional information required by the Contracting Officer.
(c) Invoice content. (1) The Contractor shall prepare a contract
level invoice or request for contract financing payment in
accordance with the invoice preparation instructions. If contract
work is authorized by an individual task order or delivery order
(TO/DO), the invoice or request for contract financing payment shall
also include a summary of the current and cumulative amounts claimed
by cost element for each TO/DO and for the contract total, as well
as any supporting data for each TO/DO as identified in the
instructions.
(2) The invoice or request for contract financing payment shall
include current and cumulative charges by major cost element such as
direct labor, overhead, travel, equipment, and other direct costs.
For current costs, each major cost element shall include the
appropriate supporting schedule identified in the invoice
preparation instructions. Cumulative charges represent the net sum
of current charges by cost element for the contract period.
(d) Subcontractor charges. (1) The charges for subcontracts
shall be further detailed in a supporting schedule showing the major
cost elements for each subcontract.
(2) On a case-by-case basis, when needed to verify the
reasonableness of subcontractor costs, the Contracting Officer may
require that the contractor obtain from the subcontractor cost
information in the detail set forth in paragraph (c)(2) of this
section. This information should be obtained through a means which
maintains subcontractor confidentiality (for example, via sealed
envelopes), if the subcontractor expresses Confidential Business
Information (CBI) concerns.
(e) Period of performance indication. Invoices or requests for
contract financing payment must clearly indicate the period of
performance for which payment is requested. Separate invoices or
requests for contract financing payment are required for charges
applicable to the base contract and each option period.
(f) Invoice submittal. (1) Notwithstanding the provisions of the
clause of this contract at FAR 52.216-7, Allowable Cost and Payment,
invoices or requests for contract financing payment shall be
submitted once per month unless there has been a demonstrated need
and Contracting Officer approval for more frequent billings. When
submitted on a monthly basis, the period covered by invoices or
requests for contractor financing payments shall be the same as the
period for monthly progress reports required under this contract.
(2) If the Contracting Officer allows submissions more
frequently than monthly, one submittal each month shall have the
same ending period of performance as the monthly progress report.
(3) Where cumulative amounts on the monthly progress report
differ from the aggregate amounts claimed in the invoice(s) or
request(s) for contract financing payments covering the same period,
the contractor shall provide a reconciliation of the difference as
part of the payment request.
(g) EPA Invoice Preparation Instructions--SF 1034. The
information which a contractor is required to submit in its Standard
Form 1034 is set forth as follows:
(1) U.S. Department, Bureau, or establishment and location--
Insert the names and address of the servicing finance office, unless
the contract specifically provides otherwise.
(2) Date Voucher Prepared--Insert date on which the public
voucher is prepared and submitted.
(3) Contract/Delivery Order Number and Date--Insert the number
and date of the contract and task order or delivery order, if
applicable, under which reimbursement is claimed.
(4) Requisition Number and Date--Leave blank.
(5) Voucher Number--Insert the appropriate serial number of the
voucher. A separate series of consecutive numbers, beginning with
Number 1, shall be used by the contractor for each new contract. For
an adjustment invoice, write ``[invoice number] #Adj'' at the
voucher number. For a final invoice, put invoice number F. For a
completion invoice, put invoice number #C.
(6) Schedule Number; Paid By; Date Invoice Received--Leave
blank.
(7) Discount Terms--Enter terms of discount, if applicable.
(8) Payee's Account Number--This space may be used by the
contractor to record the account or job number(s) assigned to the
contract or may be left blank.
(9) Payee's Name and Address--Show the name of the contractor
exactly as it appears in the contract and its correct address,
except when an assignment has been made by the contractor, or the
right to receive payment has been restricted, as in the case of an
advance account. When the right to receive payment is restricted,
the type of information to be shown in this space shall be furnished
by the Contracting Officer.
(10) Shipped From; To; Weight Government B/L Number--Insert for
supply contracts.
(11) Date of Delivery or Service--Show the month, day and year,
beginning and ending dates of incurrence of costs claimed for
reimbursement. Adjustments to costs for prior periods should
identify the period applicable to their incurrence, e.g., revised
provisional or final indirect cost rates, award fee, etc.
(12) Articles or Services--Insert the following: ``For detail,
see Standard Form 1035 total amount claimed transferred from Page
_of Standard Form 1035.'' Insert ``COST REIMBURSABLE--PROVISIONAL
PAYMENT'' or ``INDEFINITE QUANTITY/INDEFINITE DELIVERY--PROVISIONAL
PAYMENT'' on the Interim public vouchers. Insert ``COST
REIMBURSABLE--COMPLETION VOUCHER'' or ``INDEFINITE QUANTITY/
INDEFINITE DELIVERY--COMPLETION VOUCHER'' on the Completion public
voucher. Insert ``COST REIMBURSABLE--FINAL VOUCHER'' or ``INDEFINITE
QUANTITY/INDEFINITE DELIVERY--FINAL VOUCHER'' on the final public
voucher. Insert the following certification, signed by an authorized
official, on the face of the Standard Form 1034:
``I certify that all payments requested are for appropriate
purposes and in accordance with the agreements set forth in the
contract.''
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(Name of Official)
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(Title)
(13) Quantity; Unit Price--Insert for supply contracts.
(14) Amount--Insert the amount claimed for the period indicated
in paragraph (g)(11) of this clause.
(h) EPA Invoice Preparation Instructions--SF 1035. The
information which a contractor is required to submit in its Standard
Form 1035 is set forth as follows:
(1) U.S. Department, Bureau, or Establishment--Insert the name
and address of the servicing finance office.
(2) Voucher Number--Insert the voucher number as shown on the
Standard Form 1034.
(3) Schedule Number--Leave blank.
(4) Sheet Number--Insert the sheet number if more than one sheet
is used in numerical sequence. Use as many sheets as necessary to
show the information required.
(5) Number and Date of Order--Insert payee's name and address as
in the Standard Form 1034.
(6) Articles or Services--Insert the contract number as in the
Standard Form 1034.
(7) Amount--Insert the latest estimated cost, fee (fixed, base,
or award, as applicable), total contract value, and amount and type
of fee payable (as applicable).
(8) A summary of claimed current and cumulative costs and fee by
major cost element--Include the rate(s) at which indirect costs are
claimed and indicate the base of each by identifying the line of
costs to which each is applied. The rates invoiced
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should be as specified in the contract or by a rate agreement
negotiated by EPA's Cost and Rate Negotiation Team.
(9) Fee--The fee shall be determined in accordance with
instructions appearing in the contract.
Note to paragraph (h)--Amounts claimed on vouchers must be based
on records maintained by the contractor to show by major cost
element the amounts claimed for reimbursement for each applicable
contract. The records must be maintained based on the contractor's
fiscal year and should include reconciliations of any differences
between the costs incurred and amounts claimed for reimbursement. A
memorandum record reconciling the total indirect cost(s) claimed
should also be maintained.
(i) Supporting Schedules for Cost Reimbursement Contracts. The
following backup information is required as an attachment to the
invoice as shown by category of cost:
(1) Direct Labor--Identify the number of hours (by contractor
labor category and total) and the total loaded direct labor hours
billed for the period in the invoice.
(2) Indirect Cost Rates--Identify by cost center, the indirect
cost rate, the period, and the cost base to which it is applied.
(3) Subcontracts--Identify the major cost elements for each
subcontract.
(4) Other Direct Costs--When the cost for an individual cost
(e.g., photocopying, material and supplies, telephone usage) exceeds
$1,000 per the invoice period, provide a detailed explanation for
that cost category.
(5) Contractor Acquired Equipment (if authorized by the
contract)--Identify by item the quantities, unit prices, and total
dollars billed.
(6) Contractor Acquired Software (if authorized by the
contract)--Identify by item the quantities, unit prices, and total
dollars billed.
(7) Travel--When travel costs exceed $2,000 per invoice period,
identify by trip, the number of travelers, the duration of travel,
the point of origin, destination, purpose of trip, transportation by
unit price, per diem rates on daily basis and total dollars billed.
Detailed reporting is not required for local travel. The manner of
breakdown, e.g., task order/delivery order basis with/without
separate program management, contract period will be specified in
the contract instructions.
Note to paragraph (i)--Any costs requiring advance consent by
the Contracting Officer will be considered improper and will be
disallowed, if claimed prior to receipt of Contracting Officer
consent. Include the total cost claimed for the current and
cumulative-to-date periods. After the total amount claimed, provide
summary dollar amounts disallowed on the contract as of the date of
the invoice. Also include an explanation of the changes in
cumulative costs disallowed by addressing each adjustment in terms
of: Voucher number, date, dollar amount, source, and reason for the
adjustment. Disallowed costs should be identified in unallowable
accounts in the contractor's accounting system.
(j) Supporting Schedules for Time and Materials Contracts. The
following backup information is required as an attachment to the
invoice as shown by category of cost:
(1) Direct Labor--Identify the number of hours (by contractor
labor category and total) and the total direct labor hours billed
for the period of the invoice.
(2) Subcontracts--Identify the major cost elements for each
subcontract.
(3) Other Direct Costs--When the cost for an individual cost
(e.g., photocopying, material and supplies, telephone usage) exceeds
$1,000 per the invoice period, provide a detailed explanation for
that cost category.
(4) Indirect Cost Rates--Identify by cost center, the indirect
cost rate, the period, and the cost base to which it is applied.
(5) Contractor Acquired Equipment--Identify by item the
quantities, unit prices, and total dollars billed.
(6) Contractor Acquired Software--Identify by item the
quantities, unit prices, and total dollars billed.
(7) Travel--When travel costs exceed $2,000 per invoice period,
identify by trip, the number of travelers, the duration of travel,
the point of origin, destination, purpose of trip, transportation by
unit price, per diem rates on daily basis and total dollars billed.
Detailed reporting is not required for local travel. The manner of
breakdown, e.g., task order/delivery order basis with/without
separate program management, contract period will be specified in
the contract instructions.
Note to paragraph (j)--Any costs requiring advance consent by
the Contracting Officer will be considered improper and will be
disallowed, if claimed prior to receipt of Contracting Officer
consent. Include the total cost claimed for the current and
cumulative-to-date periods. After the total amount claimed, provide
summary dollar amounts disallowed on the contract as of the date of
the invoice. Also include an explanation of the changes in
cumulative costs disallowed by addressing each adjustment in terms
of: Voucher number, date, dollar amount, source, and reason for the
adjustment. Disallowed costs should be identified in unallowable
accounts in the contractor's accounting system.
(k) Adjustment vouchers. Adjustment vouchers should be submitted
if finalized indirect rates were received but the rates are not for
the entire period of performance. For example, the base period of
performance is for a calendar year but your indirect rates are by
fiscal year. Hence, only part of the base period can be adjusted for
the applicable final indirect rates. These invoices should be
annotated with ``adj'' after the invoice number.
(l) Final vouchers. Final Vouchers shall be submitted if
finalized rates have been received for the entire period of
performance. For example, the base period of performance is for a
calendar year but your indirect rates are by fiscal year. You have
received finalized rates for the entire base period that encompass
both fiscal years that cover the base period. In accordance with FAR
52.216-7, these invoices shall be submitted within 60 days after
settlement of final indirect cost rates. They should be annotated
with the word ``Final'' or ``F'' after the invoice number. Due to
system limitations, the invoice number cannot be more than 11
characters to include spaces.
(m) Completion vouchers. In accordance with FAR 52.216-7(d)(5),
a completion voucher shall be submitted within 120 days (or longer
if approved in writing by the Contracting Officer) after settlement
of the final annual indirect cost rates for all years of a
physically complete contract. The voucher shall reflect the settled
amounts and rates. It shall include settled subcontract amounts and
rates. The prime contractor is responsible for settling
subcontractor amounts and rates included in the completion invoice.
Since EPA's invoices must be on a period of performance basis, the
contractor shall have a completion invoice for each year of the
period of performance. This voucher must be submitted to the
Contracting Officer for review and approval before final payment can
be made on the contract. The Contracting Officer may request an
audit of the completion vouchers before final payment is made. In
addition, once approved, the Contracting Officer will request the
appropriate closeout paperwork for the contract. For contracts
separately invoiced by delivery or task order, provide a schedule
showing final total costs claimed by delivery or task order and in
total for the contract. In addition to the completion voucher, the
contractor must submit the Contractor's Release; Assignee's Release,
if applicable; the Contractor's Assignment of Refunds, Rebates,
Credits and other Amounts; the Assignee's Assignment of Refunds,
Rebates, Credits and other Amounts, if applicable; and the
Contractor's Affidavit of Waiver of Lien, when required by the
contract.
Alternate I (MAY 2019)
As prescribed in 1532.908, substitute the following paragraphs
(c)(1) and (2) for paragraphs (c)(1) and (2) if used in a non-
commercial time and materials type contract:
(c)(1) The Contractor shall prepare a contract level invoice or
request for contract financing payment in accordance with the
invoice preparation instructions. If contract work is authorized by
individual task order or delivery order (TO/DO), the invoice or
request for contract financing payment shall also include a summary
of the current and cumulative amounts claimed by cost element for
each TO/DO and for the contract total, as well as any supporting
data for each TO/DO as identified in the instructions.
(2) The invoice or request for contract financing payment that
employs a fixed rate feature shall include current and cumulative
charges by contract labor category and by other major cost elements
such as travel, equipment, and other direct costs. For current
costs, each cost element shall include the appropriate supporting
schedules identified in the invoice preparation instructions.
(End of clause)
[FR Doc. 2020-02269 Filed 2-18-20; 8:45 am]
BILLING CODE 6560-50-P
