Exceptions to Employment Restrictions Under Section 205(d) of the Federal Credit Union Act (“Second Chance IRPS”)

Published date02 December 2019
Citation84 FR 65907
Record Number2019-25699
SectionRules and Regulations
CourtNational Credit Union Administration
Federal Register, Volume 84 Issue 231 (Monday, December 2, 2019)
[Federal Register Volume 84, Number 231 (Monday, December 2, 2019)]
                [Rules and Regulations]
                [Pages 65907-65923]
                From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
                [FR Doc No: 2019-25699]
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                Rules and Regulations
                 Federal Register
                ________________________________________________________________________
                This section of the FEDERAL REGISTER contains regulatory documents
                having general applicability and legal effect, most of which are keyed
                to and codified in the Code of Federal Regulations, which is published
                under 50 titles pursuant to 44 U.S.C. 1510.
                The Code of Federal Regulations is sold by the Superintendent of Documents.
                ========================================================================
                Federal Register / Vol. 84, No. 231 / Monday, December 2, 2019 /
                Rules and Regulations
                [[Page 65907]]
                NATIONAL CREDIT UNION ADMINISTRATION
                12 CFR Chapter VII
                RIN 3133-AF02
                Exceptions to Employment Restrictions Under Section 205(d) of the
                Federal Credit Union Act (``Second Chance IRPS'')
                AGENCY: National Credit Union Administration (NCUA).
                ACTION: Final interpretive ruling and policy statement 19-1.
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                SUMMARY: The NCUA Board (Board) is updating and revising its
                Interpretive Ruling and Policy Statement (IRPS) regarding statutory
                prohibitions imposed by Section 205(d) of the Federal Credit Union Act
                (FCU Act). Section 205(d) prohibits, except with the prior written
                consent of the Board, any person who has been convicted of any criminal
                offense involving dishonesty or breach of trust, or who has entered
                into a pretrial diversion or similar program in connection with a
                prosecution for such offense, from participating in the affairs of an
                insured credit union. The Board is rescinding current IRPS 08-1 and
                issuing a revised and updated IRPS to reduce regulatory burden. The
                Board is amending and expanding the current de minimis exception to
                reduce the scope and number of offenses that will require an
                application to the Board. Specifically, the final IRPS will not require
                an application for convictions involving insufficient funds checks of
                aggregate moderate value, small dollar simple theft, false
                identification, simple drug possession, and isolated minor offenses
                committed by covered persons as young adults.
                DATES: The final IRPS takes effect January 2, 2020.
                FOR FURTHER INFORMATION CONTACT: Pamela Yu, Special Counsel to the
                General Counsel, Office of General Counsel, at the above address or
                telephone (703) 518-6540.
                SUPPLEMENTARY INFORMATION:
                I. Introduction
                 The Board recognizes that many Americans face hiring barriers due
                to a criminal record, a great number of which are not violent or career
                criminals, but rather people who made poor choices early in life who
                have since paid their debt to society. Offering second chances to those
                who are truly penitent is consistent with our nation's shared values of
                forgiveness and redemption. In keeping with this spirit of clemency,
                the Board endeavors to expand career opportunities for those who have
                demonstrated remorse and responsibility for past indiscretions and wish
                to set on a path to productive living. Toward that end, the Board is
                revising its guidance regarding prohibitions imposed by Section 205(d)
                of the FCU Act.
                 Section 205(d) of the FCU Act prohibits, without the prior written
                consent of the Board, a person convicted of any criminal offense
                involving dishonesty or breach of trust, or who has entered into a
                pretrial diversion or similar program in connection with a prosecution
                for such offense, from becoming or continuing as an institution-
                affiliated party, or otherwise participating, directly or indirectly,
                in the conduct of the affairs of an insured credit union.\1\ In August
                2008, the Board issued final IRPS 08-1, to provide direction and
                guidance to federally insured credit unions and those persons who may
                be affected by Section 205(d) because of a prior criminal conviction or
                pretrial diversion program participation by describing the actions that
                are prohibited under the statute and establishing the procedures for
                applying for Board consent on a case-by-case basis.\2\
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                 \1\ 12 U.S.C. 1785(d)(1).
                 \2\ 73 FR 48399 (Aug. 19, 2008).
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                 The IRPS has not been revised since 2008 and, based on its
                experience with the IRPS over the past decade, the Board is updating
                and revising the guidance to reduce regulatory burden while protecting
                federally insured credit unions from risk by convicted persons.
                II. Background
                 Under Section 205(d)(1) of the FCU Act, except with the prior
                written consent of the Board, a person who has been convicted of any
                criminal offense involving dishonesty or breach of trust, or has agreed
                to enter into a pretrial diversion or similar program in connection
                with a prosecution for such offense may not:
                 Become, or continue as, an institution-affiliated party
                with respect to any insured credit union; or
                 Otherwise participate, directly or indirectly, in the
                conduct of the affairs of any insured credit union.
                 Section 205(d)(1)(B) further provides that an insured credit union
                may not allow any person described above to participate in the affairs
                of the credit union without Board consent. Section 205(d)(2) imposes a
                ten-year ban against the Board's consent for a person convicted of
                certain crimes enumerated in Title 18 of the United States Code, absent
                a motion by the Board and approval by the sentencing court. Finally,
                Section 205(d)(3) states that ``whoever knowingly violates'' (d)(1)(A)
                or (d)(1)(B) commits a felony, punishable by up to five years in jail
                and a fine of up to $1,000,000 a day.
                 Recognizing that certain offenses are so minor and occurred so far
                in the past so as to not currently present a substantial risk to the
                insured credit union, IRPS 08-1 excludes certain de minimis offenses
                from the need to obtain consent from the Board. However, several recent
                applications requesting the Board's consent pursuant to Section 205(d)
                involved fairly minor, low-risk, erstwhile, and isolated offenses that
                did not fall within the current de minimis exception.\3\ In light of
                these recent cases, the substantial passage of time since IRPS 08-1 was
                adopted, and importantly, the Board's commitment to opening a path
                forward for those seeking redemption for past criminal activities, the
                Board has determined it is appropriate to now amend IRPS 08-1.
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                 \3\ For example, in several recent cases, the offense in
                question met four of the five de minimis criteria but did not
                qualify for the de minimis exception because the potential--but not
                actual--punishment exceeded the standard set forth by IRPS 08-1. See
                BD-02-18 (Oct. 18, 2018); BD-01-19 (Mar. 14, 2019).
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                 In issuing these final amendments to IRPS 08-1, the Board remains
                mindful of a corresponding Statement of Policy (SOP) issued by the
                Federal Deposit Insurance Corporation (FDIC) to promote consistency
                between the
                [[Page 65908]]
                prudential regulators and to reduce regulatory burden. Section 19 of
                the Federal Deposit Insurance Act (FDIA) contains a prohibition
                provision similar to Section 205(d) of the FCU Act. In 1998, the FDIC
                implemented an SOP regarding prohibitions imposed by Section 19 of the
                FDIA, and it has subsequently modified and updated its guidance on
                several occasions.\4\ In the past, the NCUA has drawn on the FDIC's SOP
                for guidance on this topic. In 2018, the FDIC updated and revised its
                SOP to expand its de minimis exception and to make other clarifying
                changes.\5\ In the Board's view, it is beneficial to both institutions
                and covered individuals for the NCUA's Section 205(d) requirements to
                be reasonably consistent, to the extent possible, with the FDIC's
                Section 19 requirements. Consistent guidelines between our sister
                agencies with respect to these parallel statutory provisions will help
                streamline the application process, particularly for those individuals
                seeking consent from both the NCUA and the FDIC to allow for potential
                employment at federally insured financial institutions.
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                 \4\ The FDIC has revised its SOP multiple times since its
                implementation in 1998. See 63 FR 66177 (Dec. 1, 1998); 72 FR 73823
                (Dec. 28, 2007); 73 FR 5270 (Jan. 29, 2008); 76 FR 28031 (May 13,
                2011); 77 FR 74847 (Dec. 18, 2012); 83 FR 38143 (Aug. 3, 2018).
                 \5\ 83 FR 38143 (Aug. 3, 2018).
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                III. Proposed Second Chance IRPS (IRPS 19-1)
                 In July 2019, the Board published and sought public comment on a
                proposal to expand exceptions to employment restrictions under Section
                205(d).\6\ Deemed the ``Second Chance IRPS,'' the Board proposed to
                amend the current de minimis exception to reduce the scope and number
                of offenses that would require an application to the Board.
                Specifically, the proposed Second Chance IRPS did not require an
                application for insufficient funds checks of aggregate moderate value,
                small dollar simple theft, false identification, simple drug
                possession, and isolated minor offenses committed by covered persons as
                young adults. In addition, the Board proposed some minor grammatical,
                formatting, and clarifying changes.
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                 \6\ 84 FR 36488 (July 29, 2019).
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                 The Board received a total of twelve comments from national credit
                union trade associations, state credit union associations, advocacy
                groups (including one joint letter representing 36 individual groups),
                one federal credit union, and one fidelity bond provider. The
                commenters generally supported the proposed IRPS and appreciated the
                Board's efforts to reduce regulatory burden, and to expand employment
                opportunities to those deserving of a second chance. The general
                consensus among commenters was that the proposed guidance was well-
                measured, balanced, and flexible and will reduce burdens on credit
                unions, covered individuals, and the agency, while maintaining
                appropriate safeguards to ensure the new exceptions do not present
                undue safety and soundness risks to insured credit unions. Commenters
                widely applauded the NCUA's efforts to expand employment opportunities
                for low-risk convicted persons and noted the second chance amendments
                are consistent with our nation's redemptive spirit. One commenter was
                particularly gratified that the NCUA's issuance will represent a strong
                message in support of second chances and act as a signal to other
                industries that many former offenders are worthy of the opportunity for
                inclusion and trust.
                 A joint comment letter representing numerous advocacy groups
                supported the proposed Second Chance IRPS overall, but asked that the
                NCUA go further than the proposal to adopt additional reforms and
                improvements to promote expanded employment opportunities for people
                with conviction records, including, among other things, additional
                expansions of the de minimis exception; further clarifications
                regarding expungements, set-asides, and reversed convictions; and
                clarifications to the evaluation standards for Section 205(d) consent
                applications.
                 Substantive comments on specific aspects of the proposed Second
                Chance IRPS are discussed in detail below. For the reasons described
                below, the Board is adopting the proposal with a few minor
                modifications.
                IV. Final Second Chance IRPS
                A. Background
                 IRPS 08-1 currently provides background regarding Section 205(d)'s
                prohibition, and discusses its purpose to provide requirements,
                direction, and guidance to federally insured credit unions and
                individuals covered by the statutory ban. The proposed IRPS revised the
                background section to make clear that IRPS 19-1 supersedes and replaces
                IRPS 08-1. There were no comments on this aspect of the proposal, and
                the Board adopts this amendment as proposed.
                B. Scope
                1. Persons Covered
                 The proposed Second Chance IRPS modified the scope section to
                clarify the persons covered by the Section 205(d) prohibition. Under
                the statute, the prohibition applies to institution-affiliated parties,
                as defined by Section 206(r) of the FCU Act,\7\ and others who are
                participants in the conduct of the affairs of an insured credit
                union.\8\
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                 \7\ 12 U.S.C. 1786(r).
                 \8\ 12 U.S.C. 1785(d).
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                 Under Section 206(r), independent contractors are considered
                institution-affiliated parties if they knowingly or recklessly
                participate in violations, unsafe or unsound practices, or breaches of
                fiduciary duty which are likely to cause significant loss to, or a
                significant adverse effect on, an insured credit union. Over the years,
                the definition of independent contractors in Section 206(r), which is
                included in IRPS 08-1, has created confusion among interested parties.
                Given that the term is actually unnecessary in determining whether
                Section 205(d) applies at the time the individual commenced work for,
                or participated in the affairs of, the credit union, the proposed
                Second Chance IRPS deleted reference to certain language in the
                definition of ``independent contractor.'' It also clarified that an
                independent contractor typically does not have a relationship with the
                insured credit union other than the specific activity for which the
                insured credit union has contracted, and that the relevant factor in
                determining whether an independent contractor is covered by Section
                205(d)'s prohibition is whether the independent contractor influences
                or controls the management or affairs of that credit union.
                 A person who does not meet the statutory definition of institution-
                affiliated party is nevertheless prohibited by Section 205(d) if he or
                she is considered to be participating, directly or indirectly, in the
                conduct of the affairs of an insured credit union. The proposed Second
                Chance IRPS did not precisely define what constitutes direct or
                indirect participation in the conduct of the affairs of an insured
                credit union, but rather updated and clarified how the NCUA will
                determine whether a person qualifies as a participant in the affairs of
                an insured credit union.
                 One commenter specifically agreed the NCUA should not expressly
                define who qualifies as a participant. Another commenter questioned why
                it is necessary for the guidance to address both institution-affiliated
                parties and
                [[Page 65909]]
                participants in the affairs of an insured credit union. The commenter
                encouraged the Board to delete reference to participants as the term
                appears redundant and does not seem to expand the scope of coverage.
                 As noted above, the statute expressly applies the employment
                prohibition to institution-affiliated parties and others who are
                participants in the conduct of the affairs of an insured credit union.
                Specifically, Section 205(d) provides that except with prior written
                consent of the Board--
                 1. any person who has been convicted of any criminal offense
                involving dishonesty or a breach of trust, or has agreed to enter into
                a pretrial diversion or similar program in connection with a
                prosecution for such offense, may not--
                 a. become, or continue as, an institution-affiliated party with
                respect to any insured credit union; or
                 b. otherwise participate, directly or indirectly, in the conduct of
                the affairs of any insured credit union; and
                 2. any insured credit union may not permit any person referred to
                in paragraph (1) to engage in any conduct or continue any relationship
                prohibited under such paragraph.\9\
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                 \9\ 12 U.S.C. 1785(d).
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                 In the Board's view, for consistency with the operative statute, it
                is helpful and appropriate for the guidance to continue to address both
                institution-affiliated parties and participants in the affairs of an
                insured credit union. While there may be overlap between the two,
                retaining reference to the two distinct statutory terms in the final
                IRPS will promote clarity and maintain consistency between the statute
                and guidance.
                 The Board continues to maintain that participants in the affairs of
                a credit union is a term of art that defies precise definition. Thus,
                the final Second Chance IRPS reiterates the NCUA's current position
                that agency and court decisions will inform its determination and that,
                generally, participation will depend upon the degree of influence or
                control over the management or affairs of the insured credit union.
                Each individual's conduct will be analyzed on a case-by-case basis to
                determine if that conduct constitutes participation in the conduct of
                the affairs of an insured credit union.
                2. Offenses Covered
                 The proposed Second Chance IRPS clarified that in order for an
                application to be considered by the Board, the case must be considered
                final by the procedures of the applicable jurisdiction. This means all
                of the sentencing requirements associated with a conviction or
                conditions imposed by the pretrial diversion or similar program,
                including, but not limited to, imprisonment, fines, condition of
                rehabilitation, and probation requirements, must be completed before
                the Board will deliberate a consent application. There were no comments
                on this aspect of the proposal, and the Board is adopting these
                provisions without modification.
                3. Offenses not Covered
                 Currently, where the covered offense is considered de minimis,
                approval is automatically granted, and an application for the Board's
                consent is not required. The proposed Second Chance IRPS modified the
                current exception for de minimis offenses in two ways: First, by
                updating the general criteria for the exception; and second, by
                substantially expanding the scope of the exception to include
                additional offenses to qualify as de minimis offenses.
                 De minimis offenses. Under IRPS 08-1, a covered offense is
                considered de minimis if it meets all of the following five criteria:
                (1) There is only one conviction or entry into a pretrial diversion
                program of record for a covered offense; (2) the offense was punishable
                by imprisonment for a term of less than one year and/or a fine of less
                than $1,000, and the punishment imposed by the court did not include
                incarceration; (3) the conviction or pretrial diversion program was
                entered at least five years prior to the date an application would
                otherwise be required; (4) the offense did not involve an insured
                depository institution or insured credit union; and (5) the Board or
                the FDIC has not previously denied consent under Section 205(d) of the
                FCU Act or Section 19 of the FDIA, respectively, for the same
                conviction or participation in a pretrial diversion program.
                 The proposed Second Chance IRPS updated the general criteria for
                the de minimis offenses exception to better align with developments in
                criminal reform and sentencing guidelines that have occurred since IRPS
                08-1 was adopted in 2008. Specifically, the potential punishment and/or
                fine provision (current criterion 2) was updated to allow those
                offenses punishable by imprisonment for a term of one year or less and/
                or a fine of $2,500 or less, and those offenses punishable by three
                days or less of jail time, to meet that de minimis criterion.
                 Commenters noted that these changes to the general criteria, while
                modest, will nevertheless result in a meaningful reduction in the
                number of applications to the Board. In particular, several commenters
                indicated that simply amending criterion 2 from ``less than one year''
                to ``one year or less'' will result in significant regulatory relief.
                Commenters also agreed the increase in the dollar threshold better
                aligns with criminal reform and sentencing guidelines. One commenter
                was supportive overall of the proposed amendments to the general
                criteria for the de minimis exception, but asserted that the single
                conviction criterion (criterion 1), which was not modified in the
                proposal, is too restrictive.
                 The proposed IRPS also added a definition of ``jail time'' to
                clarify that the term includes any significant restraint on an
                individual's freedom of movement, including confinement to a specific
                facility or building on a continuous basis where the person may leave
                temporarily only to perform specific functions or during specified time
                periods or both.
                 One commenter specifically supported the proposed definition of
                jail time. However, another comment letter expressed concerns that the
                proposal's definition would include time served in pretrial
                confinement, for civil infractions, or in home confinement since these
                penalties impose a ``significant restraint on an individual's freedom
                of movement.'' As one example, the comment letter noted low-risk
                individuals who had their freedom of movement restricted for failure to
                pay a traffic fine would fall outside of the exception because of the
                more expansive proposed definition. Thus, this comment letter
                recommended the Board retain the current language relative to jail
                time. Another commenter suggested the definition of jail time should
                include probation if probation was the only confinement imposed as part
                of an individual's punishment.
                 After a review and analysis of the comments, the Board is adopting
                this aspect of the guidance unchanged in the final Second Chance IRPS.
                The Board anticipates the measured changes to criterion 2 of the
                general de minimis exception alone should result in a fairly
                significant reduction in regulatory burden. The Board is not inclined
                to further relax the general criteria at this time to allow for more
                than one de minimis offense to qualify for the general exception. The
                Board wishes to emphasize, however, that for any offense that does fit
                a de minimis category, an application can still be filed.
                 The Board also adopts the proposed definition of ``jail time''
                without modification. As discussed in the
                [[Page 65910]]
                proposal, the NCUA is aware that various jurisdictions take different
                approaches to confinement depending on the nature of the crime (e.g.,
                house arrest, home detention, ankle monitor, voice curfew, work
                release) and the proposed definition was intended to improve
                transparency and enhance compliance in that context. In the Board's
                view, the new definition is appropriately tailored to address those
                varied jurisdictional approaches in order to clarify the circumstances
                under which a lesser crime will qualify as de minimis. In response to
                the comment letter expressing concern that the proposed definition was
                overly broad to exclude individuals whose freedom of movement is
                restricted for minor crimes, such as for failure to pay a traffic fine,
                the Board notes that minor traffic violations are not criminal offenses
                involving dishonesty or a breach of trust within the scope of Section
                205(d).
                 Additional applications of the de minimis exception. The proposed
                Second Chance IRPS also expanded the scope of the exception to include
                several additional offenses to qualify as de minimis offenses in order
                to eliminate the need to submit an application for certain low-risk,
                isolated offenses. The proposed expansion was intended to reduce
                regulatory burden to credit unions, covered individuals, and the
                agency, while continuing to mitigate the risk to insured credit unions
                posed by convicted persons.
                 Most commenters were very supportive of the expansion of the
                current de minimis exception to include new qualifying offenses. One
                commenter, however, disagreed with expanding the exception to include
                additional offenses, preferring the Board have the opportunity to
                evaluate all aspects of a covered individual's criminal past. Another
                commenter expressed concern that the new exceptions could risk the
                safety and soundness of credit unions (particularly smaller
                institutions), and thus, opposed the addition of new de minimis
                offenses.
                 As described in more detail below, the Board generally adopts the
                new qualifying offenses for de minimis treatment as proposed, with some
                minor modifications for improvement.
                 Age at time of covered offense. Under the proposed Second Chance
                IRPS, a person with a covered conviction or program entry that occurred
                when the individual was 21 years of age or younger at the time of the
                conviction or program entry, and who otherwise meets the general de
                minimis criteria, will qualify for this de minimis exception if: (1)
                The conviction or program entry was at least 30 months \10\ prior to
                the date an application would otherwise be required and (2) all
                sentencing or program requirements have been met prior to the date an
                application would otherwise be required.
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                 \10\ Half of the regular five-year period applicable to
                individuals with a covered conviction or program entry that occurred
                when the individual was over 21 years of age at the time of the
                conviction or program entry.
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                 One commenter generally supported this proposed change, but urged
                the Board to go further by also modifying the other general criteria
                applying to offenses committed prior to the age of 21, namely, that the
                offense be punishable by a jail term of less than one year or a fine of
                less than $2,500.
                 The Board declines this recommendation. While this measured
                exception is intended to recognize that isolated, youthful mistakes are
                particularly worthy of forgiveness and second chances, the Board
                remains mindful of its safety and soundness mandate. Reducing by half
                the passage of time required for individuals with a minor youthful
                conviction to qualify for the exception provides meaningful relief
                while still appropriately mitigating risks to insured credit unions
                posed by convicted persons. Accordingly, the Board is adopting the age-
                based de minimis treatment, as proposed, in the final Second Chance
                IRPS.
                 Convictions or program entries for insufficient funds checks. The
                Board also proposed to expand the de minimis exception to cover certain
                convictions for ``bad'' or insufficient funds checks, which, in the
                Board's view, generally are low-risk offenses that can be treated as de
                minimis. Under the proposal, these types of offenses were considered de
                minimis and were not considered as involving an insured depository
                institution or insured credit union if the following conditions apply:
                 Other than for ``bad'' or insufficient funds check(s),
                there is no other conviction or pretrial diversion program entry
                subject to Section 205(d);
                 The aggregate total face value of all ``bad'' or
                insufficient funds check(s) cited across all the conviction(s) or
                program entry or entries for bad or insufficient checks is $1,000 or
                less; and
                 No insured depository institution or insured credit union
                was a payee on any of the ``bad'' or insufficient funds checks that
                were the basis of the conviction(s) or program entry or entries.
                 One commenter expressed concern with the proposed exception for
                offenses involving insufficient funds checks and asked that the Board
                readjust the qualifying aggregate total face value amount. The same
                commenter also suggested this exception category should be revised to
                impose a qualifying timeframe (e.g., five years since the conviction or
                program entry (or 30 months in the case of a person 21 years or younger
                at the time of the conviction or program entry)). Another commenter
                suggested that references to covered offenses that took place at an
                ``insured credit union'' or an ``insured depository institution''
                should be revised throughout the guidance to eliminate the ``insured''
                modifier. In this commenter's view, the proposed language is overly
                specific as any prior offense by a covered individual involving a
                financial institution, insured or not, can increase risks to insured
                credit unions.
                 The Board agrees that covered individuals with convictions or
                program entries for crimes involving financial institutions may pose
                risks to insured credit unions, regardless of the financial
                institution's insurance status. After careful review, the Board
                maintains that no offense category should be included in the de minimis
                exception if the covered crime was committed against a financial
                institution, insured or not. Accordingly, to the extent the distinction
                between insured and uninsured institutions is immaterial in this
                context, the final IRPS eliminates the ``insured'' modifier throughout.
                However, the Board declines to impose additional conditions on this
                exception category at this time. Imposing a lower qualifying aggregate
                total face value amount or a qualifying timeframe for this de minimis
                category would limit its utility and undermine the Board's objective of
                providing well-balanced, yet meaningful, regulatory relief. The Board
                continues to take the view that convictions for ``bad'' or insufficient
                funds checks generally are low-risk offenses that can be treated as de
                minimis. Thus, offenses that meet all the above-listed criteria, as
                revised to eliminate the ``insured'' modifier, will not require an
                application for the Board's consent under the final Second Chance IRPS.
                 Convictions or program entries for small-dollar, simple theft. As
                the Board discussed in the proposed Second Chance IRPS, a substantial
                number of applications that have come before the Board since 2008 have
                involved convictions or program entries for relatively minor, low-risk,
                small-dollar, simple theft (e.g., shoplifting, retail theft). Based on
                a historical review of Section 205(d) applications, the Board granted
                its consent to the vast majority
                [[Page 65911]]
                of those covered individuals with convictions or program entries
                related to small-dollar, simple theft. Thus, under the proposal, a
                conviction or pretrial diversion program entry based on a simple theft
                of goods, services and/or currency (or other monetary instrument) was
                considered de minimis where the following conditions are met:
                 The aggregate value of the currency, goods, and/or
                services taken was $500 or less at the time of conviction or program
                entry; and
                 The person has no other conviction or program entry
                described in Section 205(d); and
                 It has been five years since the conviction or program
                entry (or 30 months in the case of a person 21 years or younger at the
                time of the conviction or program entry); and
                 It does not involve an insured depository institution or
                insured credit union.
                 For purposes of the exception, simple theft did not include the
                offenses of burglary, forgery, robbery, identity theft, or fraud. Under
                the proposal, these crimes continued to require an application for the
                Board's consent, unless otherwise qualifying as de minimis.
                 Stakeholders providing comment on this aspect of the proposed IRPS
                generally supported the exception for small-dollar, simple theft.
                Several commenters supported the express exclusion of burglary,
                forgery, robbery, identity theft, and fraud from the exception and
                agreed those offenses should continue to require an application for the
                Board's consent. Several commenters asked the Board to clarify that all
                of the stated conditions must be met in order for the exception to
                apply. A number of commenters also asked the Board to confirm and
                emphasize in the final IRPS that simple theft, of any value, involving
                a depository institution or credit union falls outside the de minimis
                exception and will require an application to the Board. One commenter
                suggested the condition that the conviction or program entry does not
                involve an insured depository institution or insured credit union
                should be revised to eliminate the ``insured'' modifier.
                 One comment letter was generally in favor of an exception for
                simple theft, but contended the practical application of the proposed
                exception is limited because most simple theft convictions involving
                $500 or less are likely already covered as de minimis under the general
                criteria (i.e., unlikely to be punishable by imprisonment for a term of
                more than one year or a fine of more than $2,500, and the covered
                person is unlikely to have served more than three days in jail). Thus,
                the comment letter urged that the Board go further to exclude from
                Section 205(d) coverage certain minor dishonesty offenses, such as all
                convictions for the use of a fake ID (not only limited to alcohol-
                related use), shoplifting, fare evasion, and other lesser offenses.
                Alternatively, at a minimum, the comment letter suggested these types
                of convictions should be excluded from Section 205(d) coverage after
                one year from the time of conviction or program entry.
                 Upon careful consideration of the public comments, the Board
                continues to take the view that the exception is appropriately tailored
                to streamline the application process without creating undue or
                substantial risk to insured credit unions, and declines to expand it
                further at this time to include additional offenses. Accordingly, the
                final Second Chance IRPS adopts the small-dollar, simple theft
                exception largely as proposed. A conviction or pretrial diversion
                program entry based on a simple theft of goods, services and/or
                currency (or other monetary instrument) is considered de minimis where
                all of the above-listed conditions are met. As discussed above, the
                Board agrees, however, that the distinction between insured and
                uninsured institutions is immaterial in this context. Thus, the final
                Second Chance IRPS eliminates the ``insured'' modifier in this
                exception category. Simple theft, of any value, involving a depository
                institution or credit union, whether insured or not, falls outside the
                de minimis exception and will require an application to the Board.
                Where pertinent throughout, the final Second Chance IRPS also adds the
                word ``all'' to clarify that all the described conditions must be met
                in order for the exception to apply.
                 Convictions or program entries for the use of a fake identification
                card. Under the proposed Second Chance IRPS, the use of a fake, false,
                or altered identification card by a person under the legal age to
                obtain or purchase alcohol, or to enter a premises where alcohol is
                served and age appropriate identification is required, was considered
                de minimis, provided there is no other conviction or program entry for
                the covered offense.
                 All commenters that provided feedback on this aspect of the
                proposal were supportive of the exception and agreed that individuals
                with convictions or program entries for the use of a fake
                identification card pose little risk to insured credit unions.
                Accordingly, the Board adopts as proposed the provision allowing de
                minimis treatment for the use of fake identification by a person under
                the legal age for alcohol-related purposes.
                 Convictions or program entries for simple misdemeanor drug
                possession. While not discounting the public health implications of
                illegal drug use and possession, the Board continues to believe covered
                persons with single convictions or program entries for simple drug
                possession pose minimal risk to insured credit unions.
                 As discussed in the proposed Second Chance IRPS, there are already
                a host of significant extrajudicial consequences for individuals with
                nonviolent drug possession convictions, including not only employment
                bans but the loss of federal financial aid, eviction from public
                housing, disqualification from occupational licenses, loss of voting
                rights, and denial of public assistance. Moreover, research shows that
                drug convictions disproportionately burden people of color. In
                addition, the Board recognizes that some uncertainty and confusion
                exists with respect to marijuana-related offenses, with marijuana now
                legal in many states but still illegal at the federal level.\11\
                ---------------------------------------------------------------------------
                 \11\ Marijuana laws are rapidly evolving across all 50 states.
                Multiple states have legalized or decriminalized marijuana in some
                form at the state level. However, marijuana remains a Schedule I
                drug under the Federal Controlled Substances Act. See 21 U.S.C.
                812(b)(1). Further information about marijuana legalization may be
                found online at https://disa.com/map-of-marijuana-legality-by-state.
                ---------------------------------------------------------------------------
                 Accordingly, the proposed Second Chance IRPS also classified as de
                minimis those convictions or entries for drug offenses meeting the
                following conditions:
                 The person has no other conviction or program entry
                described in Section 205(d); and
                 The single conviction or program entry for simple
                possession of a controlled substance was classified as a misdemeanor
                and did not involve the illegal distribution (including an intent to
                distribute), sale, trafficking, or manufacture of a controlled
                substance or other related offense; and
                 It has been five years since the conviction or program
                entry (or 30 months in the case of a person 21 years or younger at the
                time of the conviction or program entry).
                 Under the proposal, convictions or program entries for intent to
                distribute, illegal distribution, illegal sale or trafficking of a
                controlled substance, or illegal manufacture of a controlled substance
                continued to require an application for the Board's consent, unless
                otherwise qualifying as de minimis.
                 Most commenters that provided input on this part of the proposed
                Second
                [[Page 65912]]
                Chance IRPS supported the exception and agreed that individuals with
                convictions or program entries for single convictions for simple drug
                possession pose minimal risk to insured credit unions. Several
                commenters echoed the Board's view that the exception is appropriate
                given the current uncertainty and confusion with respect to marijuana-
                related offenses, with marijuana legal under various state laws but
                still federally illegal. A number of commenters also shared the Board's
                observation that drug convictions disproportionately burden people of
                color and impose significant extrajudicial consequences on convicted
                individuals.
                 One comment letter, however, recommended the Board more broadly
                expand the exception to include most drug convictions (beyond simple
                possession), arguing that drug offenses are not criminal offenses
                involving dishonesty or breach of trust that should be covered by
                Section 205(d). The comment letter urged the Board to eliminate the
                requirement to request consent for persons with a conviction or program
                entry for any drug possession offense (i.e., not limited to
                misdemeanors that occurred more than five years ago), as well as for
                drug offenses involving sales or distribution of a controlled
                substance. The comment letter further argued that mandatory minimum
                federal sentences imposed for drug offenses limits the effectiveness of
                the proposed exception.
                 After careful review of the comments, the Board maintains that an
                application should be required for most drug offenses so it can
                determine the nature of the offense and elements of the crime; thus, it
                will continue the current requirement that an application be filed for
                drug offenses that do not qualify as de minimis. Moreover, while the
                Board recognizes the de minimis treatment for single convictions or
                program entries for simple misdemeanor drug possession is relatively
                narrowly tailored, it once again emphasizes that, as with any offense
                that does not fit a de minimis category, an application can still be
                filed for any drug crime that does not qualify for de minimis
                treatment. Accordingly, the Board adopts this exception category,
                without change, in the final IRPS.
                 Fidelity bond coverage. The proposed Second Chance IRPS maintained
                the agency's current policy to require that any person who meets the de
                minimis criteria must be covered by a fidelity bond to the same extent
                as other employees in similar positions. In addition, that person must
                disclose the presence of the conviction or pretrial diversion program
                entry to all insured credit unions or insured depository institutions
                in the affairs of which he or she intends to participate.
                 One commenter noted that, historically, insurers have increased
                premiums where an employee has a theft or fraud conviction; thus, some
                credit unions are concerned about their ability to obtain insurance
                coverage for covered individuals. This commenter asked the NCUA to
                weigh the costs and benefits of requiring a fidelity bond for
                individuals that meet the de minimis criteria under the final Second
                Chance IRPS.
                 Several commenters expressed some degree of concern that increasing
                the number of excepted offenses not requiring application could
                ultimately lead to increased theft or fraud, thereby resulting in
                increased insurance costs to credit unions (costs that ultimately would
                be borne by members). However, most of those commenters shared the view
                that this is a fairly remote possibility and, at least in the short-
                term, no immediate premium increases are likely to result from the
                proposed IRPS. Commenters noted that if such a result were to occur,
                the Board should revisit the IRPS to determine if it should be
                modified.
                 Comments from one insurer that provides fidelity bond coverage to
                credit unions were particularly helpful on this point. Specifically,
                the commenter indicated that, while the full implications of the
                proposal may not be known for several years, it currently does not
                anticipate any immediate premium adjustments for credit unions to
                result from the proposed changes. The commenter noted, however, that
                beyond fidelity bond coverage, there could be potential future impacts
                for risk management services provided to credit unions, as well as
                business auto and business liability coverages, as new general, safety
                concerns may arise. This commenter also indicated that, as a fidelity
                insurer, it will reexamine its own de minimis category to consider if
                updates to its policies are necessary given the important goals
                underlying the agency's amendments.
                 The Board continues to maintain that any person who meets the de
                minimis criteria must still be covered by a fidelity bond to the same
                extent as other employees in similar positions. Fidelity bond coverage
                provides important protection against losses caused by fraud,
                dishonesty, theft, and similar activities committed by credit union
                employees, directors, officers, supervisory committee members, and
                credit committee members. Based on stakeholder feedback, the Board is
                satisfied that, at least in the immediate near-term, the final Second
                Chance IRPS will not result in higher premiums for insured credit
                unions. The Board is cognizant of the possibility that, should the
                incidence of theft or fraud increase as a result of its amendments to
                the de minimis exception, future impacts could mean higher insurance
                premiums. The Board will continue to monitor whether updates to its
                policy are necessary if concerns regarding premium adjustments arise.
                 Expunged convictions. Under the NCUA's current policy, a conviction
                that has been ``completely expunged'' is not considered a conviction of
                record and will not require an application for the Board's consent
                under Section 205(d). However, the Board is aware that it is sometimes
                unclear whether certain state set-aside provisions constitute a
                complete expungement for Section 205(d) purposes (i.e., where the
                conviction may still be revealed under certain circumstances or
                otherwise remains on the individual's record). Accordingly, the
                proposed Second Chance IRPS clarified the circumstances under which a
                conviction is deemed expunged for purposes of Section 205(d).
                Specifically, if an order of expungement has been issued in regard to a
                conviction or program entry and is intended by the language in the
                order itself, or in the legislative provisions under which the order
                was issued, to be a complete expungement, then the jurisdiction, either
                in the order or the underlying legislative provisions, cannot allow the
                conviction or program entry to be used for any subsequent purpose. This
                includes, but is not limited to, an evaluation of a person's fitness or
                character. Under the proposal, the failure to destroy or seal the
                records did not prevent the expungement from being considered complete
                for purposes of Section 205(d). Expungements of pretrial diversion or
                similar program entries are treated the same as expungements for
                convictions. Moreover, under the proposed Second Chance IRPS,
                convictions set aside or reversed after the applicant has completed
                sentencing were treated consistently with pretrial diversions programs
                unless the court records reflect that the underlying conviction was set
                aside based on a finding on the merits that such conviction was
                wrongful.
                 Commenters generally indicated the proposal's clarifications
                regarding expunged convictions were helpful. Several commenters were
                particularly supportive of the clarification regarding state set-aside
                provisions as it is sometimes unclear whether those
                [[Page 65913]]
                provisions constitute a complete expungement for purposes of Section
                205(d). One commenter indicated the clarification that the failure to
                destroy or seal records would not preclude them from being considered
                expunged is a positive modification that will allow greater flexibility
                for credit unions.
                 One comment letter, however, recommended that all expungements be
                treated as complete expungements for purposes of Section 205(d),
                regardless of whether the conviction or program entry can subsequently
                be used for an evaluation of the person's fitness or character. The
                same comment letter opposed the proposal's clarification regarding
                state set-aside provisions, interpreting the proposed clarification as
                creating a new expansion of the Section 205(d) consent requirements to
                now cover individuals with set aside or reversed convictions where
                there was not a finding of wrongful conviction.
                 The Board is adopting this aspect of the proposed guidance
                unchanged in the final Second Chance IRPS. It notes that its decision
                to add clarifying language regarding expunged convictions to the Second
                Chance IRPS is intended to promote transparency in the consent
                application process and, thereby, to streamline the process and give a
                measure of regulatory relief to covered individuals and insured credit
                unions seeking consent from the Board. While the Board acknowledges
                that making policy clarifications may actually result in a temporary
                spike in applications (due to an increased awareness of the Section
                205(d) employment restrictions generally and/or greater awareness of
                what constitutes a conviction of record specifically), the Board does
                not view the clarifying language regarding expunged convictions to
                represent an expansion of the Section 205(d) consent requirements to
                cover individuals with set aside or reversed convictions who were not
                previously covered under IRPS 08-1. Indeed, prior Board decisions on
                Section 205(d) consent requests have found that certain state set-aside
                provisions are not the equivalent of an expungement within the meaning
                of IRPS 08-1, as the conviction may still be revealed under certain
                circumstances.\12\ Thus, the clarifying language regarding expunged
                convictions does not represent a departure from the Board's past policy
                in any regard.
                ---------------------------------------------------------------------------
                 \12\ See, e.g., BD-05-16, fn 7 (Dec. 20, 2016) (citing McCully
                v. Schwenn, 220 F. App'x 475 (9th Cir. 2007) (``[Ariz. Rev. Stat.]
                section 13-907 . . . does not expunge or remove the fact of
                conviction in Arizona.'')).
                ---------------------------------------------------------------------------
                 Further, the Board does not consider it appropriate to treat all
                expungements, set asides, reversed convictions, or other similar case
                dispositions as complete expungements for purposes of Section 205(d).
                State law varies and, in some jurisdictions, an expungement is not
                ``complete'' and is still subject to subsequent use. In the Board's
                view, expungements that reflect the intent of the particular
                jurisdiction to completely purge a conviction or program entry from an
                individual's background records supports an interpretation that, from a
                legal and policy perspective, the intent is to place the individual in
                the same position as if there were no conviction or program entry in
                the first place. However, an expunged criminal record that is still
                accessible to be used for subsequent purposes, including an evaluation
                of the person's fitness or character, reflects the jurisdiction's
                public policy that that record is still relevant and germane to certain
                subsequent inquiries. In considering whether an expungement is one that
                should fall outside the scope of Section 205(d), the Board's key
                consideration is whether the respective jurisdiction, by statute or
                court order, intended for the conviction or program entry to be fully
                purged from the individual's background. Preservation in a
                jurisdiction's expungement statute or by court order of the ability to
                use the conviction or program entry for a subsequent purpose indicates
                the record has not been completely expunged. Under these circumstances,
                the Board's interpretation is the conviction or program entry comes
                within the scope of Section 205(d). Again, however, the Board
                reiterates that covered individuals with expunged convictions or
                program entries still qualifying as convictions or record for purposes
                of Section 205(d) may still apply to the NCUA for the Board's consent.
                C. Duty Imposed on Credit Unions
                 Section 205(d) imposes a duty upon every federally insured credit
                union to make a reasonable inquiry regarding the history of every
                applicant for employment, including taking appropriate steps to avoid
                hiring or permitting the participation of convicted persons. Under the
                NCUA's current policy, federally insured credit unions should, at a
                minimum, establish a screening process to obtain information about
                convictions and program entries from job applicants. However, the
                current policy is unclear as to what steps a credit union should or
                must take when it learns about a job applicant's de minimis offense.
                Thus, the proposed Second Chance IRPS clarified that when a credit
                union learns a prospective employee has a prior conviction or program
                entry for a de minimis offense, the credit union should document in its
                files that an application is not required because the covered offense
                is considered de minimis and meets the criteria for the exception.
                 Comments on this aspect of the proposal were generally positive. A
                number of commenters, however, asked for reassurance that a credit
                union's failure to maintain a record that an application is not
                necessary because the de minimis exception applies will not be subject
                to supervisory action. These commenters asked for clarification that
                the recordkeeping requirement is a suggested best practice, not a
                mandatory compliance obligation. In addition, one commenter noted that,
                irrespective of the guidance, each credit union retains the right to
                consider an applicant's past crime(s) and maintains individual
                discretion in making hiring decisions.
                 The Board emphasizes that while the source of the consent
                requirements stem from federal statute, namely Section 205(d), this
                final IRPS is supervisory guidance, not regulation. The NCUA, along
                with the other federal prudential regulators, in 2018 issued an
                interagency statement to reaffirm the role of supervisory guidance.\13\
                The statement confirmed that, unlike a law or regulation, supervisory
                guidance does not have the force and effect of law, and the NCUA does
                not take enforcement actions based on supervisory guidance. Rather,
                supervisory guidance outlines the NCUA's supervisory expectations or
                priorities and articulates the agency's general views regarding
                appropriate practices for a given subject area.
                ---------------------------------------------------------------------------
                 \13\ See FFIEC ``Interagency Statement Clarifying the Role of
                Supervisory Guidance,'' (Sept. 11, 2018).
                ---------------------------------------------------------------------------
                 The Board wishes to underscore that documentation of an employee's
                or applicant's de minimis offense is a recommended practice that does
                not have the force and effect of law, and the NCUA will not take
                enforcement action based on this guidance. Nevertheless, the Board
                continues to believe it is helpful to both industry and supervisory
                staff to clarify the steps a credit union should take when it learns
                about an employee's or applicant's de minimis offense; as such, the
                Board is adopting this clarification in the final Second Chance IRPS.
                 The Board encourages industry to offer second chances and to expand
                employment opportunities for former offenders seeking redemptive paths
                forward, but no insured credit union is under any obligation to hire or
                retain an
                [[Page 65914]]
                employee with a criminal background. Insured credit unions have
                discretion to establish their own internal employment policies and
                should make hiring decisions that best suit their own individual needs
                and risk tolerance.
                 Conditional offers. The proposal provided for extensions of
                conditional offers of employment to prospective employees requiring the
                Board's consent under Section 205(d). A credit union may extend a
                conditional offer of employment contingent on the completion of a
                satisfactory background check to determine if the applicant is barred
                by Section 205(d). If a conditional offer is extended, however, the job
                applicant may not commence work for or be employed by the credit union
                until the applicant is determined to not be barred under Section 205(d)
                or receives consent from the Board.
                 One commenter was skeptical of the practical benefit of this
                provision, if the credit union does not have a reasonable expectation
                of the timing of the approval process. Thus, the commenter recommended
                the Board clarify in the final IRPS the general length of time
                necessary for the agency to process a consent application. One comment
                letter urged the Board to instruct credit unions to inquire into an
                applicant's criminal background only after the conditional offer stage
                of the hiring process, to safeguard against credit unions unfairly
                discarding the applications of people with conviction histories.
                Alternatively, at a minimum, this comment letter urged that the Board
                clarify credit unions are not required to make criminal record
                inquiries on an initial job application and may adopt a policy to
                collect criminal background history only after the conditional offer
                stage (i.e., credit unions may adopt so-called ``ban the box''
                policies).
                 The Board is mindful that the Section 205(d) consent application
                process may impose inconveniences and uncertainties to covered
                individuals and credit unions, as both applicant and employer remain in
                indeterminate state during the process of seeking consent from the
                Board. While the industry's desire for certainty as to the timing of
                the consent application process is understandable, the Board maintains
                it is impracticable to establish a timetable for action on consent
                applications because each individual application is fact specific and
                varies in complexity. However, past applications submitted to the Board
                have generally been adjudicated within 60 days from receipt, and, in
                most cases, the processing time was significantly less. The Board
                remains committed to streamlining the application process and endeavors
                to decide on consent applications as quickly as possible. The Board
                anticipates that its decision to delegate responsibility for reviewing
                certain applications, discussed in more detail below, will further
                speed up the application process and reduce burdens on credit unions
                and applicants.
                 The Board also reiterates that insured credit unions are
                responsible for establishing their own internal employment policies and
                have discretion to make hiring decisions in their best judgment. The
                proposal's provision for extensions of conditional offers of employment
                to prospective employees requiring the Board's consent under Section
                205(d) was intended to reduce burdens in the hiring and consent
                application process; accordingly, the Board is adopting this provision
                in the final Second Chance IRPS. An insured credit union choosing to
                adopt a policy to extend conditional offers may establish its own
                procedures to make criminal record inquiries at any stage of its
                choosing in its hiring process, so long as applicants do not commence
                work for or be employed by the credit union until the applicant is
                determined to not be barred under Section 205(d) or receives consent
                from the Board.
                D. Procedures for Requesting the Board's Consent Under Section 205(d)
                 Application types. The proposed Second Chance IRPS did not modify
                the current procedures for requesting the Board's consent under Section
                205(d). However, the proposal added language to clarify the distinction
                between a credit union-sponsored application filed by the institution
                on behalf of a covered individual and an individual application filed
                on a covered person's own behalf. Generally, an application must be
                filed by an insured credit union on behalf of a person (credit union-
                sponsored application) unless the Board, for substantial good cause,
                grants a waiver of that requirement and allows the person to file an
                application in their own right (individual application). In most cases,
                a credit union-sponsored application is for a particular person, in a
                particular job, at a particular credit union. On the other hand, an
                individual application is typically requesting a blanket waiver for the
                applicant to be employed or participate in the conduct of the affairs
                of any insured credit union. The Section 205(d) application form was
                also revised to more clearly distinguish between the two types of
                applications and the supporting information required for each.
                 One comment letter urged the Board to go further than the proposal
                to expressly encourage individuals to directly file applications in
                their own right, rather than requiring that a credit union sponsor the
                application. This letter noted that while the FDIC's Statement of
                Policy (SOP) on Section 19 contains similar ``substantial good cause''
                language, in practice the FDIC routinely accepts individual
                applications and the vast majority of applications it processes are not
                sponsored by a financial institution.
                 The Board notes that both credit union-sponsored applications and
                individual applications were permitted under IRPS 08-1 and both options
                will continue to be available under this final IRPS. While historically
                consent applications submitted to the NCUA are more typically credit
                union-sponsored, individuals are not precluded from filing an
                application in their own right if there is substantial good cause. In
                the Board's view, highlighting the distinction between individual
                applications and credit union-sponsored applications in the final
                Second Chance IRPS may help encourage more individuals to apply for
                consent without sponsorship by a credit union. The NCUA also intends to
                publish in the near term an informational brochure to further educate
                the public about the Section 205(d) process and will highlight the two
                different application options.
                 Regional office for application submission. Additionally, the
                proposed IRPS clarified that the appropriate regional office for
                submission of a credit union-sponsored application is the program
                office that oversees the credit union (i.e., the program office
                covering the state where the credit union's home office is located, or
                the Office of National Examinations and Supervision), and the
                appropriate regional office for an individual application and waiver of
                the credit union-sponsored filing requirement is the program office
                covering the state where the person resides.
                 One comment letter urged the NCUA to consider creating a central
                office to accept and review Section 205(d) consent applications and to
                be a resource to credit unions seeking to verify that covered
                individuals have received the Board's consent to work. The comment
                letter further suggested that this centralized office could be
                delegated the responsibility to only forward applications for Board
                review that significantly merit additional scrutiny.
                 Historically, the Board has received less than ten Section 205(d)
                consent applications on an annual basis. Given this relatively low
                volume, it is
                [[Page 65915]]
                unnecessary to establish a centralized office to process consent
                applications. The Board continues to maintain that the appropriate
                office for submission of a credit union-sponsored application is the
                program office that oversees the credit union, and the appropriate
                office for an individual application and waiver of the credit union-
                sponsored filing requirement is the program office covering the state
                where the person resides. Accordingly, the Board adopts these
                clarifications in the final IRPS.
                 Delegation of authority. The proposal requested public comment on
                whether delegating responsibility for reviewing certain applications
                could further streamline the application process and reduce burdens on
                credit unions and applicants.
                 One commenter was strongly supportive of delegating authority to
                regional directors to consider 205(d) consent applications, noting that
                such delegation will likely ensure a more timely response given the
                region's greater understanding of any relevant local factors or
                information that may be pertinent to the decision. The same commenter,
                however, recommended the Board establish a reasonable timeframe for the
                region's response so that applications are processed expeditiously. One
                comment letter agreed that delegating responsibility for reviewing
                certain applications would help streamline the process, but suggested
                responsibility should be delegated to a central office specifically
                created to accept and review Section 205(d) applications. A different
                commenter was not opposed to delegating the review of certain
                applications, but expressed concern that delegation to third-party
                entities could compromise sensitive credit union information. This
                commenter urged the agency to institute proper data security protocols,
                and requested additional information on the process of delegation,
                including efforts the NCUA will take to protect sensitive credit union
                and individual applicant data.
                 Upon review and careful consideration of the public comments, the
                Board has determined that in order to further streamline the
                application process it will delegate authority to program offices to
                process, review, and act upon credit union-sponsored consent
                applications. But the Board will retain authority to decide on
                individual applications, which tend to be more complex and fact-
                specific. Individual applications also require the Board's waiver of
                the institution filing requirement for substantial good cause and,
                typically, request a blanket waiver for the applicant to be employed or
                participate in the conduct of the affairs of any insured credit union.
                These factors support the Board's retention of its authority to
                consider individual applications for Section 205(d) consent.
                 However, in delegating responsibility for reviewing credit union-
                sponsored applications, the Board wishes to assure stakeholders that
                the NCUA will make all reasonable efforts to duly secure all sensitive
                information it receives in connection with any consent application.
                Toward that end, the NCUA has conducted a Privacy Impact Assessment
                (PIA) on the Second Chance IRPS. Sensitive personally identifiable
                information (PII) is encrypted if shared intra-agency and data is
                stored on secured drives with restricted access. The Board does not
                anticipate that PII will generally be shared outside the agency,
                however, the NCUA's Office of Continuity and Security Management may
                conduct criminal background checks that may require contacting a
                federal, state, or local agency which maintains civil, criminal or
                other relevant enforcement information or other pertinent information
                relevant to the Board's decision on a Section 205(d) consent request.
                E. Application Form
                 The proposed Second Chance IRPS also revised and updated the
                application form that is required to be used to submit a Section 205(d)
                consent request, ``Application to Request Consent Pursuant to Section
                205(d),'' to reflect the proposed changes and to conform to current
                regulatory requirements. The Section 205(d) application form was also
                modified to more clearly delineate between the two types of
                applications (credit union-sponsored versus individual) and the
                supporting documentation required for each.
                 Stakeholders who commented on this aspect of the proposal were
                generally supportive of the proposed edits to the Section 205(d)
                application form. One commenter, however, noted some credit unions have
                found the current information requested to be lengthy and onerous to
                both the credit union and the covered individual, particularly in cases
                where background information is difficult to obtain from old criminal
                record systems. Another commenter urged the Board to go further in more
                expressly encouraging covered individuals to submit individual
                applications.
                 Upon review of the comments, the Board is adopting the improvements
                to the Section 205(d) application form in the final Second Chance IRPS.
                The revised application form will more clearly delineate between the
                two application options, which will make it more user friendly and may
                encourage more applicants to file individual applications for blanket
                waivers.
                 While the Board recognizes it may be difficult to obtain older
                records pertaining to offenses that occurred long ago, it remains
                incumbent on the applicant to provide pertinent documentation to
                support the application in order for the NCUA to properly evaluate the
                merits of the consent request. The purpose of an application is to
                provide the applicant an opportunity to demonstrate that,
                notwithstanding the statutory employment restrictions under Section
                205(d), the individual is fit to participate in the conduct of the
                affairs of an insured credit union without posing undue risks to its
                safety and soundness or impairing public confidence in the insured
                credit union. The Board maintains that the information requested on the
                application form is the minimum amount necessary for the agency to gain
                an understanding of the circumstances surrounding the conviction or
                program entry and to evaluate all the relevant factors and criteria the
                NCUA will consider in determining whether to grant consent. Finally,
                the Board reiterates that the burden remains upon the applicant to
                establish that the application warrants approval.
                IV. Regulatory Procedures
                A. Regulatory Flexibility Act
                 The Regulatory Flexibility Act (RFA) generally requires the NCUA to
                prepare an analysis of any significant economic impact a regulation may
                have on a substantial number of small entities (those with less than
                $100 million in assets).\14\ This final IRPS will provide regulatory
                relief by decreasing the number of covered offenses that will require
                an application to the Board. Accordingly, the NCUA certifies that final
                IRPS 19-1 will not have a significant economic impact on a substantial
                number of small credit unions.
                ---------------------------------------------------------------------------
                 \14\ 5 U.S.C. 603(a).
                ---------------------------------------------------------------------------
                B. Paperwork Reduction Act
                 The Paperwork Reduction Act of 1995 (PRA), 44 U.S.C. 3501 et seq.,
                requires that the Office of Management and Budget (OMB) approve all
                collections of information by a federal agency from the public before
                they can be implemented. Respondents are not required to respond to any
                collection of information unless it displays a valid OMB control
                number.
                [[Page 65916]]
                In accordance with the PRA, the information collection requirements
                included in this final IRPS has been submitted to OMB for approval
                under control number 3133-0203.
                C. Executive Order 13132
                 Executive Order 13132 encourages independent regulatory agencies to
                consider the impact of their actions on state and local interests.\15\
                The NCUA, an independent regulatory agency, as defined in 44 U.S.C.
                3502(5), voluntarily complies with the executive order to adhere to
                fundamental federalism principles. The final IRPS does not have a
                substantial direct effect on the states, on the relationship between
                the national government and the states, or on the distribution of power
                and responsibilities among the various levels of government. As such,
                the NCUA has determined that this IRPS does not constitute a policy
                that has federalism implications for purposes of the executive order.
                ---------------------------------------------------------------------------
                 \15\ 64 FR 43255 (Aug. 4, 1999).
                ---------------------------------------------------------------------------
                D. Assessment of Federal Regulations and Policies on Families
                 The NCUA has determined that this final IRPS will not affect family
                well-being within the meaning of Section 654 of the Treasury and
                General Government Appropriations Act, 1999, Public Law 105-277, 112
                Stat. 2681 (1998).
                E. Small Business Regulatory Enforcement Fairness Act
                 The Small Business Regulatory Enforcement Fairness Act of 1996
                (SBREFA) \16\ generally provides for congressional review of agency
                rules. A reporting requirement is triggered in instances where the NCUA
                issues a final rule as defined by section 551 of the Administrative
                Procedure Act.\17\ An agency rule, in addition to being subject to
                congressional oversight, may also be subject to a delayed effective
                date if the rule is a ``major rule.'' The NCUA does not believe this
                final IRPS is a ``major rule'' within the meaning of the relevant
                sections of SBREFA. As required by SBREFA, the NCUA submitted this
                final IRPS to OMB for it to determine if the final IRPS is a ``major
                rule'' for purposes of SBREFA. The OMB determined that the final IRPS
                is not major. The NCUA also will file appropriate reports with Congress
                and the Government Accountability Office so this rule may be reviewed.
                ---------------------------------------------------------------------------
                 \16\ Public Law 104-121.
                 \17\ 5 U.S.C. 551.
                ---------------------------------------------------------------------------
                 Authority: 12 U.S.C. 1752a, 1756, 1766, 1785.
                 By the National Credit Union Administration Board, on November
                21, 2019.
                Gerard Poliquin,
                Secretary of the Board.
                 Note: The following text will not appear in the Code of Federal
                Regulations.
                Interpretive Ruling and Policy Statement 19-1; Exceptions to Employment
                Restrictions Under Section 205(d) of the Federal Credit Union Act
                (``Second Chance IRPS'')
                I. Background
                 This Interpretive Ruling and Policy Statement (IRPS) provides
                requirements, direction, and guidance to federally insured credit
                unions (insured credit unions) and individuals regarding the
                prohibition imposed by operation of law by Section 205(d) of the
                Federal Credit Union Act (FCU Act), 12 U.S.C. 1785(d). Section
                205(d)(1) provides that, except with the prior written consent of the
                National Credit Union Administration Board (Board), a person who has
                been convicted of any criminal offense involving dishonesty or breach
                of trust, or has agreed to enter into a pretrial diversion or similar
                program in connection with a prosecution for such offense may not:
                 Become, or continue as, an institution-affiliated party
                with respect to any insured credit union; or
                 Otherwise participate, directly or indirectly, in the
                conduct of the affairs of any insured credit union.
                 Section 205(d)(1)(B) further provides that an insured credit union
                may not allow any person described above to engage in any conduct or to
                continue any relationship prohibited by Section 205(d). The statute
                imposes a ten-year ban against the Board granting consent for a person
                convicted of certain crimes enumerated in Title 18 of the United States
                Code. In order for the Board to grant consent during the ten-year
                period, the Board must file a motion with, and obtain the approval of,
                the sentencing court. Finally, Section 205(d)(3) states that ``whoever
                knowingly violates'' (d)(1)(A) or (d)(1)(B) is committing a felony,
                punishable by up to five years in jail and a fine of up to $1,000,000 a
                day.
                 This IRPS provides guidance to credit unions and individuals
                regarding who is subject to the prohibition provision of Section
                205(d). The IRPS defines what offenses come within the prohibition
                provision of Section 205(d) and thus require an application for the
                Board's consent to participate in the affairs of an insured credit
                union. The IRPS also identifies certain offenses that will be excluded
                from Section 205(d) and do not require the Board's consent. In order to
                assist those who may need the consent of the Board to participate in
                the affairs of an insured credit union, the IRPS explains the
                procedures to request such consent, specifies the application form that
                must be used, clarifies the duty imposed on credit unions by Section
                205(d), and identifies the factors the Board will consider in deciding
                whether to provide such consent. Finally, the IRPS explains how an
                applicant may appeal a decision by the Board denying an application for
                its consent. This IRPS supersedes and replaces former IRPS 08-1.\18\
                ---------------------------------------------------------------------------
                 \18\ 73 FR 48399 (Aug. 19, 2008).
                ---------------------------------------------------------------------------
                II. Policies and Procedures Regarding Prohibitions Imposed by Section
                205(d)
                A. Scope of Section 205(d) of the FCU Act
                1. Persons Covered by Section 205(D)
                 Section 205(d) of the FCU Act applies to institution-affiliated
                parties, as defined by Section 206(r) of the FCU Act, 12 U.S.C.
                1786(r), and others who are participants in the conduct of the affairs
                of a federally insured credit union. This IRPS applies only to insured
                credit unions, their institution-affiliated parties, and those
                participating in the affairs of an insured credit union.
                 Institution-affiliated parties.
                 Institution-affiliated parties include any committee member,
                director, officer, or employee of, or agent for, and insured credit
                union; any consultant, joint venture partner, and any other person as
                determined by the Board (by regulation or on a case-by-case basis) who
                participates in the conduct of the affairs of an insured credit union;
                or any independent contractor (including any attorney, appraiser, or
                accountant). Therefore, all officials, committee members and employees
                of an insured credit union fall within the scope of Section 205(d) of
                the FCU Act. Additionally, anyone the NCUA determines to be a de facto
                employee, applying generally applicable standards of employment law,
                will also be subject to Section 205(d). Typically, an independent
                contractor does not have a relationship with the insured credit union
                other than the activity for which the insured credit union has
                contracted. As a general rule, an independent contractor who influences
                or controls the management or affairs of an insured credit union, is
                covered by Section 205(d). In addition, a ``person'' for purposes of
                Section 205(d) means an individual, and does not include a corporation,
                firm or other business entity.
                [[Page 65917]]
                 Participants in the affairs of an insured credit union.
                 A person who does not meet the definition of institution-affiliated
                party is nevertheless prohibited by Section 205(d) if he or she is
                considered to be participating, directly or indirectly, in the conduct
                of the affairs of an insured credit union. Whether persons who are not
                institution-affiliated parties are covered depends upon their degree of
                influence or control over the management or affairs of an insured
                institution. Those who exercise major policymaking functions of an
                insured institution are deemed participants in the affairs of that
                institution and covered by Section 205(d). Participants in the affairs
                of a credit union is a term of art and is not capable of more precise
                definition. The NCUA does not define what constitutes participation in
                the conduct of the affairs of an insured credit union but will analyze
                each individual's conduct on a case-by-case basis and make a
                determination. Agency and court decisions will provide the guide as to
                what standards will be applied. As a general proposition, however,
                participation will depend upon the degree of influence or control over
                the management or affairs of the insured credit union. Those who
                exercise major policymaking functions at an insured credit union fall
                within this category.
                2. Offenses Covered by Section 205(D)
                 Except as indicated in subsection 3, below, an application
                requesting the consent of the Board under Section 205(d) is required
                where any adult, or minor treated as an adult, has received a
                conviction by a court of competent jurisdiction for any criminal
                offense involving dishonesty or breach of trust (a covered offense), or
                where such person has entered a pretrial diversion or similar program
                regarding a covered offense. Before an application is considered by the
                Board, all of the sentencing requirements associated with a conviction
                or conditions imposed by the pretrial diversion or similar program,
                including but not limited to, imprisonment, fines, condition of
                rehabilitation, and probation requirements, must be completed, and the
                case must be considered final by the procedures of the applicable
                jurisdiction. The following definitions apply:
                 Conviction. There must be a conviction of record. Section 205(d)
                does not apply to arrests, pending cases not brought to trial,
                acquittals, or any conviction which has been reversed on appeal. A
                conviction with regard to which an appeal is pending will require an
                application until or unless reversed. A conviction for which a pardon
                has been granted will require an application.
                 Pretrial diversion or similar program. A pretrial diversion
                program, whether formal or informal, is characterized by a suspension
                or eventual dismissal of charges or criminal prosecution upon agreement
                by the accused to treatment, rehabilitation, restitution, or other non-
                criminal or non-punitive alternatives. Whether a program constitutes a
                pretrial diversion is determined by relevant federal, state or local
                law, and, if not so designated under applicable law then the
                determination ow whether it is a pretrial diversion or similar program
                will be made by the Board on a case-by-case basis.
                 Dishonesty or breach of trust. The conviction or entry into a
                pretrial diversion program must have been for a criminal offense
                involving dishonesty or breach of trust.
                 ``Dishonesty'' means directly or indirectly to cheat or defraud; to
                cheat or defraud for monetary gain or its equivalent; or wrongfully to
                take property belonging to another in violation of any criminal
                statute. Dishonesty includes acts involving want of integrity, lack of
                probity, or a disposition to distort, cheat, or act deceitfully or
                fraudulently, and may include crimes which federal, state or local laws
                define as dishonest.
                 ``Breach of trust'' means a wrongful act, use, misappropriation or
                omission with respect to any property or fund which has been committed
                to a person in a fiduciary or official capacity, or the misuse of one's
                official or fiduciary position to engage in a wrongful act, use,
                misappropriation or omission.
                 Whether a crime involves dishonesty or breach of trust will be
                determined from the statutory elements of the crime itself. All
                convictions or pretrial diversion program entries for offenses
                concerning the illegal manufacture, sale, distribution of or
                trafficking in controlled substances require an application for the
                Board's consent under Section 205(d) unless they fall within the
                provisions for the de minimis offenses set out below.
                3. Offenses Not Covered by Section 205(D)
                 De minimis offenses.
                 In general. Approval is automatically granted and an application
                for the Board's consent under Section 205(d) will not be required where
                the covered offense is considered de minimis, because it meets all of
                the following criteria:
                 There is only one conviction or entry into a pretrial
                diversion program of record for a covered offense;
                 The offense was punishable by imprisonment for a term of
                one year or less and/or a fine of $2,500 or less, and the individual
                served three (3) days or less of jail time. The Board considers jail
                time to include any significant restraint on an individual's freedom of
                movement which includes, as part of the restriction, confinement to a
                specific facility or building on a continuous basis where the person
                may leave temporarily only to perform specific functions or during
                specified time periods or both. However, this definition is not
                intended to include those on probation or parole who may be restricted
                to a particular jurisdiction, or who must report occasionally to an
                individual or to a specified location;
                 The conviction or pretrial diversion program was entered
                at least five years prior to the date an application would otherwise be
                required;
                 The offense did not involve a depository institution or
                credit union; and
                 The Board or any other federal financial institution
                regulatory agency has not previously denied consent under Section
                205(d) of the FCU Act or Section 19 of the FDIA, respectively, for the
                same conviction or participation in a pretrial diversion program.
                 Additional applications of the de minimis offenses exception to
                filing.
                 Age at time of covered offense. If the actions that resulted in a
                covered conviction or pretrial diversion program entry of record all
                occur when the individual was 21 years of age or younger, then the
                subsequent conviction or program entry, that otherwise meets the
                general de minimis criteria above will be considered de minimis if the
                conviction or program entry was entered at least 30 months prior to the
                date an application would otherwise be required and all sentencing or
                program requirements have been met.
                 Convictions or program entries for insufficient funds checks.
                Convictions or pretrial diversion program entries of record based on
                the writing of ``bad'' or insufficient funds check(s) will be
                considered a de minimis offense and will not be considered as having
                involved a depository institution or credit union if the all of the
                following applies:
                 Other than for ``bad'' or insufficient funds check(s),
                there is no other conviction or pretrial diversion program entry
                subject to Section 205(d) and the aggregate total face value of all
                ``bad'' or insufficient funds check(s) cited across all the
                conviction(s) or program entry or
                [[Page 65918]]
                entries for bad or insufficient checks is $1,000 or less and;
                 No depository institution or credit union was a payee on
                any of the ``bad'' or insufficient funds checks that were the basis of
                the conviction(s) or program entry or entries.
                 Convictions or program entries for small-dollar, simple theft. A
                conviction or pretrial diversion program entry based on a simple theft
                of goods, services and/or currency (or other monetary instrument) where
                the aggregate value of the currency, goods, and/or services taken was
                $500 or less at the time of conviction or program entry, where the
                person has no other conviction or program entry described in Section
                205(d), and where it has been five years since the conviction or
                program entry (or 30 months in the case of a person 21 years or younger
                at the time of the conviction or program entry) and which does not
                involve a depository institution or credit union is considered de
                minimis. Simple theft excludes burglary, forgery, robbery, identity
                theft, and fraud.
                 Convictions or program entries for the use of a fake, false, or
                altered identification card. The use of a fake, false, or altered
                identification card used by a person under the legal age for the
                purpose of obtaining or purchasing alcohol, or used for the purpose of
                entering a premises where alcohol is served but for which age
                appropriate identification is required, provided that there is no other
                conviction or pretrial diversion program entry for the covered offense,
                will be considered de minimis.
                 Convictions or program entries for simple misdemeanor drug
                possession. A conviction or pretrial diversion program entry based on
                simple drug possession or illegal possession of a controlled substance
                where the offense was classified as a misdemeanor at the time of
                conviction or program entry, where the person has no other conviction
                or program entry described in Section 205(d), and where it has been
                five years since the conviction or program entry (or 30 months in the
                case of a person 21 years or younger at the time of the conviction or
                program entry) and which does not involve the illegal distribution
                (including an intent to distribute), sale, trafficking, or manufacture
                of a controlled substance or other related offense is considered de
                minimis. Simple possession excludes intent to distribute, illegal
                distribution, illegal sale or trafficking of a controlled substance, or
                illegal manufacture of a controlled substance.
                 Any person who meets all of the foregoing de minimis criteria must
                be covered by a fidelity bond to the same extent as other employees in
                similar positions. An insured credit union may not allow any person to
                participate in its affairs, even if that person has a conviction for
                what would constitute a de minimis covered offense, if the person
                cannot obtain required fidelity bond coverage.
                 Any person who meets all the foregoing criteria for a de minimis
                offense must disclose the presence of the conviction or pretrial
                diversion program entry to all insured credit unions or other insured
                institutions in the affairs of which he or she intends to participate.
                 Further, no conviction or pretrial diversion program entry for a
                violation of the Title 18 sections set out in 12 U.S.C. 1785(d)(2) can
                qualify under any of the de minimis exceptions to filing set out above.
                 Youthful offender adjudgments. An adjudgment by a court against a
                person as a ``youthful offender'' under any youth offender law, or any
                adjudgment as a ``juvenile delinquent'' by any court having
                jurisdiction over minors as defined by state law does not require an
                application for the Board's consent. Such adjudications are not
                considered convictions for criminal offenses. Such adjudications do no
                constitute a matter covered under Section 205(d) and is not an offense
                or program entry for determining the applicability of the de minimis
                offenses exception to the filing of an application.
                 Expunged convictions. A conviction that has been completely
                expunged is not considered a conviction of record and will not require
                an application for the Board's consent under Section 205(d). If an
                order of expungement has been issued in regard to a conviction or
                pretrial diversion program entry and is intended by the language in the
                order itself, or in the legislative provisions under which the order
                was issued, to be a complete expungement, then the jurisdiction, either
                in the order or the underlying legislative provisions, cannot allow the
                conviction or program entry to be used for any subsequent purpose
                including, but not limited to, an evaluation of a person's fitness or
                character. The failure to destroy or seal the records will not prevent
                the expungement from being considered complete for the purposes of
                Section 205(d) in such a case. Expungements of pretrial diversion or
                similar program entries will be treated the same as those for
                convictions. Convictions that are set aside or reversed after the
                applicant has competed sentencing will be treated consistent with
                pretrial diversions or similar programs unless the court records
                reflect that the underlying conviction was set aside based on a finding
                on the merits that such conviction was wrongful.
                B. Duty Imposed on Credit Unions
                 Insured credit unions are responsible for establishing their own
                internal employment policies and have discretion to make hiring
                decisions, consistent with applicable law, that best suit their own
                individual needs and risk tolerance. However, Section 205(d) imposes a
                duty upon every insured credit union to make a reasonable inquiry
                regarding the history of every applicant for employment. The NCUA
                maintains that inquiry should consist of taking steps appropriate under
                the circumstances, consistent with applicable law, to avoid hiring or
                permitting participation in its affairs by a person who has a
                conviction or entry into a pretrial diversion program for a covered
                offense. At a minimum, each insured credit union should establish a
                screening process which provides the insured credit union with
                information concerning any convictions or pretrial diversion programs
                pertaining to a job applicant. This includes, for example, the
                completion of a written employment application which requires a listing
                of all convictions and pretrial diversion program entries.\19\ When the
                credit union learns that a prospective employee has a prior conviction
                or entered into a pretrial diversion program for a covered offense, the
                credit union should document in its files that an application is not
                required because the covered offense is considered de minimis and meets
                all of the criteria for the exception, or submit an application
                requesting the Board's consent under Section 205(d) prior to hiring the
                person or otherwise permitting him or her to participate in its
                affairs. In the alternative, for the purposes of Section 205(d), a
                credit union may extend a conditional offer of employment contingent on
                the completion of a background check satisfactory to the credit union
                and to determine if the applicant is barred by Section 205(d). In such
                a case, the job applicant may not commence work for or be employed by
                the credit union until such time that the applicant is determined to
                not be barred under Section 205(d).
                ---------------------------------------------------------------------------
                 \19\ Consistent with applicable law, an insured credit union may
                establish its own procedures to make conviction history inquiries at
                any stage of its choosing in its hiring process, so long as
                applicants do not commence work for or be employed by the credit
                union until the applicant is determined to not be barred under
                Section 205(d) or receives consent from the Board.
                ---------------------------------------------------------------------------
                 If an insured credit union discovers that an employee, official, or
                anyone
                [[Page 65919]]
                else who is an institution-affiliated party or who participates,
                directly or indirectly, in its affairs, is in violation of Section
                205(d), the credit union must immediately place that person on a
                temporary leave of absence from the credit union and file an
                application seeking the Board's consent under Section 205(d). The
                person must remain on such temporary leave of absence until such time
                as the Board has acted on the application. When the NCUA learns that an
                institution-affiliated party or a person participating in the affairs
                of an insured credit union should have received the Board's consent
                under Section 205(d) but did not, the NCUA will look at the
                circumstances of each situation to determine whether the inquiry made
                by the credit union was reasonable under the circumstances.
                C. Procedures for Requesting the NCUA Board's Consent Under Section
                205(d)
                 Section 205(d) of the FCU Act serves, by operation of law, as a
                statutory bar to participation in the affairs of an insured credit
                union, absent the written consent of the Board. When an application for
                the Board's consent under Section 205(d) is required, the insured
                credit union must file a written application using the attached form
                with the appropriate NCUA regional office. The purpose of an
                application is to provide the applicant an opportunity to demonstrate
                that, notwithstanding the bar, the person is fit to participate in the
                conduct of the affairs of an insured credit union without posing a risk
                to its safety and soundness or impairing public confidence in that
                institution. Such an application should thoroughly explain the
                circumstances surrounding the conviction or pretrial diversion program.
                The applicant may also address the relevant factors and criteria the
                Board will consider in determining whether to grant consent, specified
                below. The burden is upon the applicant to establish that the
                application warrants approval.
                 The application must be filed by an insured credit union on behalf
                of a person (credit union-sponsored application) unless the Board
                grants a waiver of that requirement and allows the person to file an
                application in their own right (individual application). Such waivers
                will be considered on a case-by-case basis where substantial good cause
                for granting a waiver is shown. The appropriate regional office for a
                credit union-sponsored application is the program office that oversees
                the credit union (i.e., the program office covering the state where the
                credit union's home office is located, or the Office of National
                Examinations and Supervision). The appropriate regional office for an
                individual filing for waiver of the credit union-sponsored filing
                requirement is the program office covering the state where the person
                resides.
                 When an application is not required because the covered offense is
                considered de minimis, the credit union should document in its files
                and be prepared to demonstrate that the covered offense meets the de
                minimis criteria enumerated above.
                D. Evaluation of Section 205(d) Applications
                 The essential criteria in assessing an application for consent
                under Section 205(d) are whether the person has demonstrated his or her
                fitness to participate in the conduct of the affairs of an insured
                credit union, and whether the employment, affiliation, or participation
                by the person in the conduct of the affairs of the insured credit union
                may constitute a threat to the safety and soundness of the institution
                or the interests of its members or threaten to impair public confidence
                in the insured credit union.
                 In evaluating an application, the Board will consider:
                 1. The conviction or pretrial diversion program entry and the
                specific nature and circumstances of the covered offense;
                 2. Evidence of rehabilitation, including the person's reputation
                since the conviction or pretrial diversion program entry, the person's
                age at the time of conviction or program entry, and the time which has
                elapsed since the conviction or program entry;
                 3. Whether participation, directly or indirectly, by the person in
                any manner in the conduct of the affairs of the insured credit union
                constitutes a threat to the safety or soundness of the insured credit
                union or the interest of its members, or threatens to impair public
                confidence in the insured credit union;
                 4. The position to be held or the level of participation by the
                person at the insured credit union;
                 5. The amount of influence and control the person will be able to
                exercise over the management or affairs of the insured credit union;
                 6. The ability of management of the insured credit union to
                supervise and control the person's activities;
                 7. The applicability of the insured institution's fidelity bond
                coverage to the person;
                 8. For state-chartered, federally insured credit unions, the
                opinion or position of the state regulator; and
                 9. Any additional factors in the specific case that appear
                relevant.
                 The foregoing criteria will also be applied by the Board to
                determine whether the interests of justice are served in seeking an
                exception in the appropriate court when an application is made to
                terminate the ten-year ban for certain enumerated offenses in violation
                of Title 18 of the United States Code prior to its expiration date. The
                NCUA believes such requests will be extremely rare and will be made
                only upon a showing of compelling reasons.
                 Some applications can be approved without an extensive review
                because the person will not be in a position to present any substantial
                risk to the safety and soundness of the insured credit union. Persons
                who will occupy clerical, maintenance, service or purely administrative
                positions generally fall into this category. A more detailed analysis
                will be performed in the case of persons who will be in a position to
                influence or control the management or affairs of the insured credit
                union. Approval by the Board will be subject to the condition that the
                person shall be covered by a fidelity bond to the same extent as others
                in similar positions.
                 In cases in which the Board has granted a waiver of the credit
                union-sponsored filing requirement to allow a person to file an
                application in their own right, approval of the application will be
                conditioned upon that person disclosing the presence of the
                conviction(s) or program entry or entries to all insured credit unions
                or insured depository institutions in the affairs of which he or she
                wishes to participate. When deemed appropriate, credit union-sponsored
                applications are to allow the person to work in a specific job at a
                specific credit union and may also be subject to the condition that the
                prior consent of the Board will be required for any proposed
                significant changes in the person's duties and/or responsibilities.
                Such proposed changes may, in the discretion of the appropriate
                Regional Director, require a new application for the Board's consent.
                When approval has been granted for a person to participate in the
                affairs of a particular insured credit union and subsequently that
                person seeks to participate in the affairs of another insured credit
                union, approval does not automatically follow. In such cases, another
                application must be submitted. Moreover, any person who has received
                consent from the Board under Section 205(d) and subsequently wishes to
                become an institution-affiliated party or participate in the affairs of
                an FDIC-insured institution, he or she must obtain the prior approval
                of the FDIC pursuant to Section 19 of the FDIA.
                [[Page 65920]]
                E. Right To Request a Hearing Following the Denial of an Application
                Under Section 205(d)
                 If a consent application is denied under Section 205(d), the
                insured credit union (or, in the case where a good-cause waiver has
                been granted, the individual that submitted the application) may
                request a hearing by submitting a written request within 30 days
                following the date of notification of the denial. The Board will apply
                the process contained in regulations governing prohibitions based on
                felony convictions, found at 12 CFR part 747, to any request for a
                hearing.
                BILLING CODE 7535-01-P
                [GRAPHIC] [TIFF OMITTED] TR02DE19.000
                [[Page 65921]]
                [GRAPHIC] [TIFF OMITTED] TR02DE19.001
                [[Page 65922]]
                [GRAPHIC] [TIFF OMITTED] TR02DE19.002
                [[Page 65923]]
                [GRAPHIC] [TIFF OMITTED] TR02DE19.003
                [FR Doc. 2019-25699 Filed 11-29-19; 8:45 am]
                BILLING CODE 7535-01-C
                

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