Forms of Identification

Published date01 March 2019
Record Number2019-03712
SectionProposed rules
CourtPostal Service
Federal Register, Volume 84 Issue 41 (Friday, March 1, 2019)
[Federal Register Volume 84, Number 41 (Friday, March 1, 2019)]
                [Proposed Rules]
                [Pages 7005-7010]
                From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
                [FR Doc No: 2019-03712]
                =======================================================================
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                POSTAL SERVICE
                39 CFR Part 111
                Forms of Identification
                AGENCY: Postal ServiceTM.
                ACTION: Proposed rule.
                -----------------------------------------------------------------------
                SUMMARY: The Postal Service is proposing to amend Mailing Standards of
                the United States Postal Service, Domestic Mail Manual (DMM[supreg])
                for clarity and consistency in the standards regarding forms of
                identification.
                DATES: Submit comments on or before April 1, 2019.
                ADDRESSES: Mail or deliver written comments to the manager, Product
                Classification, U.S. Postal Service, 475 L'Enfant Plaza SW, Room 4446,
                Washington, DC 20260-5015. If sending comments by email, include the
                name and address of the commenter and send to
                ProductClassification@usps.gov, with a subject line of ``Forms of
                Identification''. Faxed comments are not accepted.
                 All submitted comments and attachments are part of the public
                record and subject to disclosure. Do not enclose any material in your
                comments that you consider to be confidential or inappropriate for
                public disclosure.
                 You may inspect and photocopy all written comments, by appointment
                only, at USPS[supreg] Headquarters Library, 475 L'Enfant Plaza SW, 11th
                Floor North, Washington, DC 20260. These records are available for
                review on Monday through Friday, 9 a.m.-4 p.m., by calling 202-268-
                2906.
                FOR FURTHER INFORMATION CONTACT: Karen Key at (202) 268-7492, Catherine
                Knox at (202) 268-5636, or Garry Rodriguez at (202) 268-7281.
                SUPPLEMENTARY INFORMATION: The Postal Service is proposing to amend the
                DMM in various sections for clarity and consistency in the standards
                regarding forms of identification.
                 The Postal Service is proposing to add a new section 608.10.0,
                Forms of Identification. This new section will act as the primary
                source for consistent standards on forms of acceptable and unacceptable
                identification. DMM section 608.10.0 will include subsections that: (1)
                Provide a table of the products and services that require forms of
                acceptable identification and the number of forms (primary and
                secondary) required, (2) provide a description of ``primary'' forms of
                acceptable identification and include a table of which ``primary''
                forms are acceptable for each product and service, (3) provide a
                description of ``secondary'' forms of acceptable identification, and
                [[Page 7006]]
                (4) provide examples of forms of unacceptable identification.
                 Changes to the ``primary'' forms of acceptable identification will
                also specify that some forms of foreign identification are accepted,
                including for establishing Post Office Box service. The use of
                university identification cards for certain services is being
                eliminated. University identification cards are not recognized as proof
                of identity by other federal agencies such as the TSA, IRS, and the
                State Department.
                 The Postal Service is also proposing to amend the applicable
                product and service sections to point to the new section 608.10.0. This
                will remove inconsistent and redundant text from the DMM. This includes
                amending current section 507.2.1.4a to expressly require a ``primary''
                form of acceptable identification under 608.10.3 when presenting Form
                3575, Mail Forwarding Change of Address Order, at a Post Office. The
                filing methods for a change-of-address will be limited to presenting
                Form 3575 at a Post Office or using internet Change of Address (ICOA)
                at https://moversguide.usps.com. The Postal Service will also update
                Form 3575 to reflect this requirement.
                 In addition, the Postal Service will update Mailing Standards of
                the United States Postal Service, International Mail Manual
                (IMM[supreg]) and Publication 52, Hazardous, Restricted, and Perishable
                Mail, under separate cover.
                 We believe the proposed revisions will ensure clarity and
                consistency enabling the Postal Service to provide a superb customer
                experience from sender to receiver.
                List of Subjects in 39 CFR Part 111
                 Administrative practice and procedure, Postal Service.
                 Although exempt from the notice and comment requirements of the
                Administrative Procedure Act (5 U.S.C. 553(b), (c)) regarding proposed
                rulemaking by 39 U.S.C. 410(a), the Postal Service invites public
                comments on the following proposed revisions to Mailing Standards of
                the United States Postal Service, Domestic Mail Manual (DMM),
                incorporated by reference in the Code of Federal Regulations. See 39
                CFR 111.1.
                 We will publish an appropriate amendment to 39 CFR part 111 to
                reflect these changes.
                 Accordingly, 39 CFR part 111 is proposed to be amended as follows:
                PART 111--[AMENDED]
                0
                1. The authority citation for 39 CFR part 111 continues to read as
                follows:
                 Authority: 5 U.S.C. 552(a); 13 U.S.C. 301-307; 18 U.S.C. 1692-
                1737; 39 U.S.C. 101, 401, 403, 404, 414, 416, 3001-3011, 3201-3219,
                3403-3406, 3621, 3622, 3626, 3632, 3633, and 5001.
                0
                2. Revise the Mailing Standards of the United States Postal Service,
                Domestic Mail Manual (DMM) as follows:
                Mailing Standards of the United States Postal Service, Domestic Mail
                Manual (DMM)
                * * * * *
                500 Additional Mailing Services
                503 Extra Services
                * * * * *
                8.0 USPS Signature Services
                8.1 Basic Standards
                8.1.1 Description
                 * * * USPS Signature Services are available as follows:
                * * * * *
                 [Revise the second sentence in the introductory text of item c to
                read as follows:]
                 c. * * * Prior to delivery, the recipient must provide a primary
                form of acceptable identification under 608.10.3. * * *
                * * * * *
                9.0 Collect on Delivery (COD)
                9.1 Basic Standards
                9.1.1 Description
                 [Revise the fourth sentence in 9.1.1 to read as follows:]
                 * * * The recipient has the option to pay the COD charges (with a
                single form of payment) by cash, or a personal check or money order
                made payable to the mailer (accepted by the USPS employee upon the
                recipient's presentation of a primary form of acceptable identification
                under 608.10.3). * * *
                * * * * *
                505 Return Services
                * * * * *
                4.0 Parcel Return Service
                * * * * *
                4.2 Basic Standards
                * * * * *
                4.2.5 Approval
                 The manager, Business Mailer Support reviews each request and
                proceeds as follows:
                 [Revise the text of item a to read as follows:]
                 a. If the applicant meets the criteria, the manager, Business
                Mailer Support approves the letter of request and sends an
                authorization letter outlining the terms and conditions for the
                program. PRS permit holders must submit the authorization letter and
                Form 3801, Standing Delivery Order, to each applicable facility. A
                primary form of acceptable identification under 608.10.3 is required
                before each pickup.
                * * * * *
                507 Mailer Services
                * * * * *
                2.0 Forwarding
                2.1 Change-of-Address Order
                * * * * *
                2.1.4 Methods of Filing
                 Customers may use one of the following methods to file a change-of-
                address with the Post Office:
                 [Revise the text of item a to read as follows:]
                 a. Present Form 3575 to any Post Office, or as otherwise directed
                by the Postal Service. A customer must provide a primary form of
                acceptable identification under 608.10.3.
                * * * * *
                3.0 Hold for Pickup
                * * * * *
                3.2 Basic Information
                3.2.1 Description
                 [Revise the text of 3.2.1 by adding a new second sentence to read
                as follows:]
                 * * * The addressee or designee must provide a primary form of
                acceptable identification under 608.10.3. * * *
                * * * * *
                508 Recipient Services
                1.0 Recipient Options
                1.1 Basic Recipient Concerns
                * * * * *
                1.1.5 Addressee Identification
                 [Revise the text of 1.1.5 to read as follows:]
                 If a person claiming to be the addressee of certain mail is unknown
                to the delivery employee, the mail may be withheld pending presentation
                of a primary form of acceptable identification of the claimant under
                608.10.3 or suitable under 508.6 for general delivery.
                * * * * *
                1.1.7 Priority Mail Express and Accountable Mail
                 The following conditions also apply to the delivery of Priority
                Mail Express, Registered Mail, Certified Mail, mail insured for more
                than $500.00, Adult Signature, or COD, as well as mail for which a
                return receipt is requested or
                [[Page 7007]]
                the sender has specified restricted delivery.
                * * * * *
                 [Revise the text of item c to read as follows:]
                 c. A primary form of acceptable identification under 608.10.3 may
                be required of the recipient before delivery of the mailpiece.
                * * * * *
                1.1.8 Additional Delivery Standards for Restricted Delivery
                 [Revise the introductory text of 1.1.8 to read as follows:]
                 In addition to the standards described under 1.1.7, mail marked
                ``Restricted Delivery'' is delivered only to the addressee or to the
                person authorized in writing as the addressee's agent (the USPS may
                require a primary form of acceptable identification under 608.10.3 from
                the addressee (or agent) to receive the mail) and under the following
                conditions:
                * * * * *
                1.8 Commercial Mail Receiving Agencies
                1.8.1 Procedures
                 The procedures for establishing a commercial mail receiving agency
                (CMRA) are as follows:
                * * * * *
                 [Revise the text of item b to read as follows:]
                 b. Each CMRA must register with the Post Office responsible for
                delivery. Any person who establishes, owns, or manages a CMRA must
                provide Form 1583-A, Application to Act as a Commercial Mail Receiving
                Agency, to the postmaster (or designee) responsible for the delivery
                address. The CMRA owner or manager must complete all entries and sign
                the Form 1583-A. The CMRA owner or manager must provide a primary and
                secondary form of acceptable identification under 608.10.0. It must
                contain sufficient information to confirm that the applicant is who he
                or she claims to be and is traceable to the bearer. The postmaster (or
                designee) may retain a photocopy of the acceptable identification for
                verification purposes and must list and record sufficient information
                to identify the two types of acceptable identification on Form 1583-A
                (block 10). Furnishing false information on the application or refusing
                to give required information is reason for denying the application.
                When any information required on Form 1583-A changes, the CMRA owner or
                manager must file a revised application (write ``revised'' on the form)
                with the postmaster.
                * * * * *
                1.8.2 Delivery to CMRA
                 Procedures for delivery to a CMRA are as follows:
                 [Revise the text of item a to read as follows:]
                 a. Mail delivery to a CMRA requires that the CMRA owner or manager
                and each addressee complete and sign Form 1583, Application for
                Delivery of Mail Through Agent. Spouses may complete and sign one Form
                1583. Each spouse must provide a primary and secondary form of
                acceptable identification under 608.10.0. If any information that is
                required on Form 1583 is different for either spouse it must be entered
                in the appropriate box. A parent or guardian may receive delivery of a
                minor's mail by listing the name(s) of each minor on Form 1583 (block
                12). The CMRA owner or manager, authorized employee, or a notary public
                must witness the signature of the addressee. The addressee must
                complete all entries on Form 1583. The CMRA owner or manager must
                verify the documentation to confirm that the addressee resides or
                conducts business at the permanent address shown on Form 1583. The
                address is verified if there is no discrepancy between information on
                the application and the identification presented. If the information on
                the application does not match the identification, the applicant must
                substantiate to the CMRA that the applicant resides or conducts
                business at the address shown. A document from a governmental entity or
                recognized financial institution or a utility bill with the applicant's
                name and current permanent address may be used for such purpose. If the
                applicant is unable to substantiate the address, the CMRA must deny the
                application. Furnishing false information on the application or
                refusing to give required information is reason for withholding the
                addressee's mail from delivery to the agent and returning it to the
                sender. When any information required on Form 1583 changes, the
                addressee must file a revised application (write ``revised'' on the
                form) with the CMRA. The addressee must provide a primary and secondary
                form of acceptable identification under 608.10.0. It must contain
                sufficient information to confirm that the applicant is who he or she
                claims to be and is traceable to the bearer. The CMRA owner or manager
                may retain a photocopy of the identification for verification purposes.
                The CMRA owner or manager must list and record sufficient information
                to identify the primary and secondary forms of acceptable
                identification on Form 1583 (block 8) and write the complete CMRA
                delivery address used to deliver mail to the addressee on Form 1583
                (block 3).
                * * * * *
                4.0 Post Office Box Service
                * * * * *
                4.2 Service
                4.2.1 Application
                 [Revise the second sentence in the introductory text of 4.2.1 to
                read as follows:]
                 * * * When the application is presented, the applicants (including
                both spouses or any other individual listed except for minors) each
                must present two items of valid, current identification; one a primary
                form of acceptable identification under 608.10.3, and the other a
                secondary form of acceptable identification under 608.10.4 that must
                contain sufficient information to confirm the applicant's identity and
                be traceable to the bearer. * * *
                 a. In all cases:
                * * * * *
                 [Delete item a5 in its entirety.]
                * * * * *
                5.0 Caller Service
                * * * * *
                5.3 Service
                5.3.1 Application
                 [Revise the text of 5.3.1 to read as follows:]
                 To reserve a caller number for future use or to apply for caller
                service, the applicant must complete all relevant spaces on Form 1093-
                C, Application for Post Office Caller Service, and submit it to any
                postal facility that provides retail service. The facility need not be
                the one where destination caller service is desired. An incomplete or
                falsified application is sufficient reason to deny or discontinue
                service. An application is not considered approved until the USPS
                verifies the applicant's identity. Primary and secondary forms of
                acceptable identification can be found under 608.10.
                * * * * *
                5.8 Accelerated Reply Mail (ARM)
                * * * * *
                5.8.8 Mailer Compliance
                 [Revise the second sentence of 5.8.8 to read as follows:]
                 * * * Besides completing Form 1093-C, an applicant for ARM must
                also complete Form 8061 and submit both
                [[Page 7008]]
                forms to the facility where ARM service is desired.
                5.8.9 USPS Actions
                 [Revise the text of 5.8.9 to read as follows:]
                 ARM service is not provided until the USPS verifies the applicant's
                primary and secondary forms of acceptable identification under 608.10.,
                and service availability at the requested facility, and makes scheme
                preparations.
                * * * * *
                7.0 Premium Forwarding Services
                * * * * *
                7.2 Premium Forwarding Service Residential
                * * * * *
                7.2.4 Use
                 Participation in PFS-Residential is subject to the following
                additional standards:
                 [Revise item a by adding a new last sentence to read as follows:]
                 a. * * * Customers must provide a primary and secondary form of
                acceptable identification under 608.10.0 with the completed Form 8176.
                * * * * *
                8.0 Firm Holdout
                * * * * *
                8.2 Obtaining and Using Service
                 [Revise the text of 8.2 by adding a new third sentence to read as
                follows:]
                 * * * Each employee or authorized agent is required to provide a
                primary form of acceptable identification under 608.10.3. * * *
                * * * * *
                509 Other Services
                * * * * *
                3.0 Money Orders
                * * * * *
                3.2.2 Purchase Restrictions
                 A postal customer may buy multiple money orders at the same time,
                in the same or differing amounts, subject to these restrictions:
                 [Revise the text of item b to read as follows:]
                 b. Any customer whose daily total of purchased money orders is
                $3,000 or more, regardless of the number of visits made by the customer
                to one or more postal facilities, must complete Form 8105-A, Funds
                Transaction Report (FTR), and show a primary form of acceptable
                identification under 608.10.3.
                * * * * *
                3.3 Cashing Money Orders
                * * * * *
                3.3.2 Redemption
                 [Revise the third sentence of 3.3.2 to read as follows:]
                 * * * Any customer whose daily total of cashed money orders exceeds
                $10,000.00, irrespective of the number of Post Offices visited to cash
                the money orders, must also complete Form 8105-A, Funds Transaction
                Report (FTR), and show a primary form of acceptable identification
                under 608.10.3.
                3.3.3 Identification
                 [Revise the first sentence of 3.3.3 to read as follows:]
                 When presenting a money order for payment, the customer seeking
                payment must sign in the presence of a USPS employee; a primary form of
                acceptable identification under 608.10.3 can be required. * * *
                * * * * *
                600 Basic Standards for All Mailing Services
                * * * * *
                604 Postage Payment Methods and Refunds
                * * * * *
                9.0 Exchanges and Refunds
                9.1 Stamp Exchanges
                * * * * *
                9.1.4 Purchase Error
                 [Revise the last sentence of 9.1.4 to read as follows:]
                 * * * A customer exchanging $250 or more of such stock must provide
                a primary form of acceptable identification under 608.10.3, and must
                present the stock for exchange to the postal unit from which his or her
                mail is delivered.
                * * * * *
                608 Postal Information and Resources
                * * * * *
                 [Add new section 608.10, Forms of Identification, to read as
                follows:]
                608.10 Forms of Identification
                10.1 General
                 This section describes the products and services that require forms
                of acceptable identification, the number of forms of acceptable
                identification (primary and secondary), the acceptable forms of primary
                and secondary identification, and forms of unacceptable identification
                as follows:
                 a. Section 10.2 provides a table of the products and services that
                require forms of acceptable identification and the number of forms
                (primary and secondary) required.
                 b. Section 10.3 provides a description of primary forms of
                acceptable identification and a table of which forms are acceptable for
                each product and service.
                 c. Section 10.4 provides a description of secondary forms of
                acceptable identification.
                 d. Section 10.5 provides examples of forms of unacceptable
                identification.
                10.2 Products and Services Requiring Forms of Acceptable Identification
                 Certain products and services may require forms of acceptable
                identification in the application process, and/or receipt of an item.
                When identification is required, the identification presented must be
                current. Exhibit 10.2 provides a list of the products and services
                requiring forms of identification and the number of required forms of
                acceptable identification (primary and secondary).
                 Exhibit 10.2--Products and Services Requiring Forms of Acceptable Identification
                ----------------------------------------------------------------------------------------------------------------
                 Products/services Primary ID Secondary ID
                ----------------------------------------------------------------------------------------------------------------
                Caller Service................................................................ [check] [check]
                Certified Mail Services....................................................... [check] ...............
                Change-of-Address (COA)....................................................... [check] ...............
                Collect on Delivery (COD)..................................................... [check] ...............
                Commercial Mail Receiving Agency (CMRA)....................................... [check] [check]
                Firm Holdout.................................................................. [check] ...............
                Hold For Pickup............................................................... [check] ...............
                Hold Mail..................................................................... [check] ...............
                Insurance Services............................................................ [check] ...............
                Money Order................................................................... [check] ...............
                [[Page 7009]]
                
                Parcel Return Service......................................................... [check] ...............
                P.O. Box...................................................................... [check] [check]
                Premium Forwarding Service.................................................... [check] [check]
                Priority Mail Express......................................................... [check] ...............
                Registered Mail Services...................................................... [check] ...............
                Sure Money (DineroSeguro)..................................................... [check] ...............
                USPS Signature Services....................................................... [check] ...............
                ----------------------------------------------------------------------------------------------------------------
                10.3 Primary Forms of Acceptable Photo Identification
                 This section provides a description of the acceptable primary forms
                of photo identification which must include a clear photograph of the
                individual bearer. Exhibit 10.3 provides a table of the products and
                services that require a valid primary form of identification and which
                forms are acceptable for that product or service.
                 a. U.S. Government I.D.--U.S. Government I.D. may be federal,
                state, or tribal issued. A customer may use a state-issued driver's
                license or non-driver's identification card, U.S. Armed Forces card or
                Uniformed Service ID card, U.S. permanent resident or other
                identification card issued by U.S. Citizenship and Immigration
                Services, U.S. certificate of citizenship or naturalization, or an
                identification card issued by a federally or state recognized tribal
                nation (tribal identification card), as acceptable forms of photo
                identification.
                 b. Passport--A customer may use a U.S. passport, U.S. passport
                card, or foreign passport as acceptable forms of photo identification.
                 c. Matricula Consular (Mexico)--A customer may use a Matricula
                Consular card as an acceptable form of photo identification. A
                Matricula Consular card is an identification card issued by the
                Government of Mexico through its consulate offices to Mexican nationals
                residing outside of Mexico.
                 d. NEXUS (Canada)--A customer may use a NEXUS card as an acceptable
                form of photo identification. A NEXUS card used as a form of
                identification for money orders must contain an identification number.
                NEXUS is a joint Canada Border Services Agency and U.S. Customs and
                Border Protection operated trusted traveler and expedited border
                control program.
                 e. Corporate Identification--A customer may use a corporate
                identification card of a corporation located and organized in good
                standing in the United States as an acceptable form of photo
                identification for certain services, as specified in Exhibit 10.3.
                 Exhibit 10.3--Primary Forms of Acceptable Photo Identification for Products and Services
                --------------------------------------------------------------------------------------------------------------------------------------------------------
                 U.S./foreign Matricula
                 Products/services U.S. Gov't passports Consular Mexico NEXUS Canada U.S. Corp.
                --------------------------------------------------------------------------------------------------------------------------------------------------------
                Caller Service..................................................... [check] [check] [check] [check] [check]
                Certified Mail Services............................................ [check] [check] [check] [check] ...............
                Change-of-Address (COA)............................................ [check] [check] [check] [check] ...............
                Collect on Delivery (COD).......................................... [check] [check] [check] [check] ...............
                CMRA............................................................... [check] [check] [check] [check] ...............
                Firm Holdout....................................................... [check] [check] [check] [check] [check]
                Hold For Pickup.................................................... [check] [check] [check] [check] ...............
                Hold Mail.......................................................... [check] [check] [check] [check] ...............
                Insurance Services................................................. [check] [check] [check] [check] ...............
                Money Order........................................................ [check] [check] [check] [check] ...............
                Parcel Return Service.............................................. [check] [check] [check] [check] [check]
                P.O. Box........................................................... [check] [check] [check] [check] ...............
                Premium Forwarding Service......................................... [check] [check] [check] [check] ...............
                Priority Mail Express.............................................. [check] [check] [check] [check] ...............
                Registered Mail Services........................................... [check] [check] [check] [check] ...............
                Sure Money (DineroSeguro).......................................... [check] [check] [check] [check] ...............
                USPS Signature Services............................................ [check] [check] [check] [check] ...............
                --------------------------------------------------------------------------------------------------------------------------------------------------------
                10.4 Secondary Forms of Acceptable Identification
                 As provided under 10.2, certain products and services require a
                secondary form of acceptable identification that is traceable to the
                bearer, in order to verify the validity of the address provided by the
                customer when applying for those products and services. A customer may
                use an additional valid primary form of acceptable identification to
                meet the secondary form of acceptable identification requirement. A
                customer may also use a non-photo form of acceptable identification
                such as: A current lease, mortgage, or deed of trust; voter or vehicle
                registration card; home or vehicle insurance policy; utility bill; or
                Form I-94, Arrival and Departure Record.
                10.5 Forms of Unacceptable Identification
                 As specified under 608.10.0, acceptable forms of identification
                provide proof of identity and validation of an address. Social Security
                cards, birth certificates, credit cards or other similar items are
                unacceptable as
                [[Page 7010]]
                primary or secondary forms of identification.
                * * * * *
                Ruth B. Stevenson,
                Attorney, Federal Compliance.
                [FR Doc. 2019-03712 Filed 2-28-19; 8:45 am]
                 BILLING CODE 7710-12-P
                

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