Privacy Act of 1974; System of Records
| Published date | 01 October 2019 |
| Citation | 84 FR 52073 |
| Record Number | 2019-20724 |
| Section | Notices |
| Court | Consumer Financial Protection Bureau |
Federal Register, Volume 84 Issue 190 (Tuesday, October 1, 2019)
[Federal Register Volume 84, Number 190 (Tuesday, October 1, 2019)]
[Notices]
[Pages 52073-52075]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-20724]
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BUREAU OF CONSUMER FINANCIAL PROTECTION
[Docket No: CFPB-2019-0047]
Privacy Act of 1974; System of Records
AGENCY: Bureau of Consumer Financial Protection.
ACTION: Notice of proposed Privacy Act System of Records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Bureau of Consumer Financial Protection, hereinto referred to as the
Consumer Financial Protection Bureau (CFPB or Bureau), gives notice of
the establishment of a Privacy Act System of Records. The new system
will collect emergency contact information for current employees and
contractors of the Bureau to be used in the event of an emergency.
DATES: Comments must be received no later than October 31, 2019. The
new system of records will be effective November 12, 2019, unless the
comments received result in a contrary determination.
ADDRESSES: You may submit comments, identified by the title and the
docket number (see above), by any of the following methods:
[[Page 52074]]
Electronic: http://www.regulations.gov. Follow the
instructions for submitting comments.
Email: [email protected].
Mail: Tannaz Haddadi, Acting Chief Privacy Officer,
Consumer Financial Protection Bureau, 1700 G Street NW, Washington, DC
20552.
Hand Delivery/Courier in Lieu of Mail: Tannaz Haddadi,
Acting Chief Privacy Officer, Consumer Financial Protection Bureau,
1700 G Street NW, Washington, DC 20552.
All submissions must include the agency name and docket number for
this notice. In general all comments received will be posted without
change to http://www.regulations.gov. In addition, comments will be
available for public inspection and copying at 1700 G Street NW,
Washington, DC 20552 on official business days between the hours of 10
a.m. and 5 p.m. Eastern Time. You can make an appointment to inspect
comments by telephoning (202) 435-7058. All comments, including
attachments and other supporting materials, will become part of the
public record and subject to public disclosure. You should submit only
information that you wish to make available publicly.
FOR FURTHER INFORMATION CONTACT: Tannaz Haddadi, Acting Chief Privacy
Officer, at (202) 435-7058. If you require this document in an
alternative electronic format, please contact
[email protected]. Please do not submit comments to these
email boxes.
SUPPLEMENTARY INFORMATION: The Dodd-Frank Wall Street Reform and
Consumer Protection Act, Public Law 111-203, title X, established the
CFPB. The CFPB will maintain the records covered by this notice. The
new system of records described in this notice, ``CFPB.027--Emergency
Notification System'', will collect emergency contact information for
current employees and contractors of the Bureau to be used in the event
of an emergency.
The report of a new system of records has been submitted to the
Committee on Oversight and Government Reform of the House of
Representatives, the Committee on Homeland Security and Governmental
Affairs of the Senate, and the Office of Management and Budget,
pursuant to OMB Circular A-108, ``Federal Agency Responsibilities for
Review, Reporting, and Publication under the Privacy Act'' (Dec.
2016),\1\ and the Privacy Act, 5 U.S.C. 552a(r).
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\1\ Although pursuant to section 1017(a)(4)(E) of the Consumer
Financial Protection Act, Public Law 111-203, the CFPB is not
required to comply with OMB-issued guidance, it voluntarily follows
OMB privacy-related guidance as a best practice and to facilitate
cooperation and collaboration with other agencies.
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The system of records entitled ``CFPB.027--Emergency Notification
System'' is published in its entirety below.
SYSTEM NAME AND NUMBER:
CFPB.027--Emergency Notification System.
SECURITY CLASSIFICATION:
This information system does not contain any classified information
or data.
SYSTEM LOCATION:
Consumer Financial Protection Bureau, 1700 G Street NW, Washington,
DC 20552.
SYSTEM MANAGER(S):
Physical Security Program Manager, Administrative Operations,
Operations, Consumer Financial Protection Bureau, 1700 G Street NW,
Washington, DC 20552, (202) 435-7040.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Public Law 111-203; title X, sections 1012 and 1013, codified at 12
U.S.C. 5492, 5493.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system of records is to maintain emergency
contact information for Bureau personnel. The system provides for high-
speed message delivery that reaches all Bureau personnel in response to
threat alerts issued by the Department of Homeland Security and local
emergency officials regarding weather related emergencies, or other
critical situations that disrupt the operations and accessibility of a
worksite. The system also enables the Bureau, emergency responders, and
others to account for Bureau personnel during an emergency.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by these systems include, but are not limited
to: (1) Current Bureau employees and (2) individuals authorized to
perform or use services provided in Bureau facilities including
contractors, consultants, detailees, and interns.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records maintained in these systems may contain contact information
including, but not limited to: Name, email address, phone number, and
organization/office of assignment. Individuals may voluntarily provide
additional contact information through a user portal relating to their
nongovernment information, such as home telephone, personal cell phone,
and personal email.
RECORD SOURCE CATEGORIES:
Information in this system is obtained from employees, contractors,
consultants, detailees, interns, and volunteers, and/or their employer
or sponsor.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be disclosed, consistent with the Bureau's
Disclosure of Records and Information Rules, promulgated at 12 CFR part
1070, to:
(1) Appropriate agencies, entities, and persons when (a) the Bureau
suspects or has confirmed that there has been a breach of the system of
records; (b) the Bureau has determined that as a result of the
suspected or confirmed breach there is a risk of harm to individuals,
the Bureau (including its information systems, programs, and
operations), the Federal Government, or national security; and (c) the
disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with the Bureau's efforts to respond
to the suspected or confirmed breach or to prevent, minimize, or remedy
such harm;
(2) Another Federal agency or Federal entity, when the Bureau
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (a) responding to
a suspected or confirmed breach or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(3) Another Federal or State agency to (a) permit a decision as to
access, amendment or correction of records to be made in consultation
with or by that agency, or (b) verify the identity of an individual or
the accuracy of information submitted by an individual who has
requested access to or amendment or correction of records;
(4) The Office of the President in response to an inquiry from that
office made at the request of the subject of a record or a third party
on that person's behalf;
(5) Congressional offices in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) Contractors, agents, or other authorized individuals performing
work on a contract, service, cooperative
[[Page 52075]]
agreement, job, or other activity on behalf of the Bureau or Federal
Government and who have a need to access the information in the
performance of their duties or activities;
(7) The U.S. Department of Justice (DOJ) for its use in providing
legal advice to the Bureau or in representing the Bureau in a
proceeding before a court, adjudicative body, or other administrative
body, where the use of such information by the DOJ is deemed by the
Bureau to be relevant and necessary to the advice or proceeding, and in
the case of a proceeding, such proceeding names as a party in interest:
(a) The Bureau;
(b) Any employee of the Bureau in his or her official capacity;
(c) Any employee of the Bureau in his or her individual capacity
where DOJ has agreed to represent the employee; or
(d) The United States, where the Bureau determines that litigation
is likely to affect the Bureau or any of its components;
(8) A grand jury pursuant either to a Federal or State grand jury
subpoena, or to a prosecution request that such record be released for
the purpose of its introduction to a grand jury, where the subpoena or
request has been specifically approved by a court. In those cases where
the Federal Government is not a party to the proceeding, records may be
disclosed if a subpoena has been signed by a judge;
(9) A court, magistrate, or administrative tribunal in the course
of an administrative proceeding or judicial proceeding, including
disclosures to opposing counsel or witnesses (including expert
witnesses) in the course of discovery or other pre-hearing exchanges of
information, litigation, or settlement negotiations, where relevant or
potentially relevant to a proceeding, or in connection with criminal
law proceedings;
(10) Appropriate Federal, State, local, foreign, tribal, or self-
regulatory organizations or agencies responsible for investigating,
prosecuting, enforcing, implementing, issuing, or carrying out a
statute, rule, regulation, order, policy, or license if the information
may be relevant to a potential violation of civil or criminal law,
rule, regulation, order, policy, or license.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The records are maintained in paper and electronic media. Access to
electronic records is restricted to authorized personnel who have been
issues non-transferrable access codes and passwords. Other records are
maintained in locked file cabinets or rooms with access limited to
those personnel whose official duties require access.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrievable by a variety of fields including, but not
limited to, name, email address, phone number, organization/office
assignment, or by some combination thereof.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The Bureau will maintain computer and paper records for three
years, but longer retention is authorized if required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to electronic records is restricted to authorized personnel
who have been issued non-transferrable access codes and passwords.
Other records are maintained in locked file cabinets or rooms with
access limited to those personnel whose official duties require access.
RECORD ACCESS PROCEDURES:
Individuals seeking notification and access to any record contained
in this system of records may inquire in writing in accordance with
instructions in 12 CFR 1070.50 et seq. Address such requests to: Chief
Privacy Officer, Consumer Financial Protection Bureau, 1700 G Street
NW, Washington, DC 20552. Instructions are also provided on the Bureau
website: https://www.consumerfinance.gov/foia-requests/submit-request/.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest the content of any record contained
in this system of records may inquire in writing in accordance with
instructions in 12 CFR 1070.50 et seq. Address such requests to: Chief
Privacy Officer, Consumer Financial Protection Bureau, 1700 G Street
NW, Washington, DC 20552. Instructions are also provided on the Bureau
website: https://www.consumerfinance.gov/privacy/amending-and-correcting-records-under-privacy-act/.
NOTIFICATION PROCEDURES:
See ``Record Access Procedures'' above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This is a newly proposed system of records.
Dated: August 22, 2019.
Kate Fulton,
Senior Agency Official for Privacy, Bureau of Consumer Financial
Protection.
[FR Doc. 2019-20724 Filed 9-30-19; 8:45 am]
BILLING CODE 4810-AM-P
