Privacy Act of 1974; Matching Program
| Published date | 19 May 2020 |
| Citation | 85 FR 29946 |
| Record Number | 2020-10697 |
| Section | Notices |
| Court | Children And Families Administration,Health And Human Services Department |
Federal Register, Volume 85 Issue 97 (Tuesday, May 19, 2020)
[Federal Register Volume 85, Number 97 (Tuesday, May 19, 2020)]
[Notices]
[Pages 29946-29947]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-10697]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Privacy Act of 1974; Matching Program
AGENCY: Office of Child Support Enforcement, Administration for
Children and Families, Department of Health and Human Services.
ACTION: Notice of a new matching program.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Department of Health and Human Services (HHS), Administration for
Children and Families (ACF), Office of Child Support Enforcement
(OCSE), is providing notice of a new matching agreement to re-establish
the matching program between HHS/ACF/OCSE (hereinafter, ``OCSE'') and
state workforce agencies (SWA) administering the Unemployment
Compensation benefits program (UC). The matching program compares SWA
records with new hire and quarterly wage information maintained in the
National Directory of New Hires (NDNH), the outcomes of which help SWAs
administer their UC programs.
DATES: The deadline for comments on this notice is June 18, 2020. The
re-established matching program will commence not sooner than 30 days
after publication of this notice, provided no comments are received
that warrant a change to this notice. The matching program will be
conducted for an initial term of 18 months (from approximately July 19,
2020, to January 18, 2022) and, within three months of expiration, may
be renewed for one additional year if the parties make no change to the
matching program and certify that the program has been conducted in
compliance with the agreement.
ADDRESSES: Interested parties may submit written comments on this
notice to Venkata Kondapolu, Acting Director, Division of Federal
Systems, Office of Child Support Enforcement, Administration for
Children and Families, by email at [email protected], or by
mail at Mary E. Switzer Building, 330 C St. SW, 5th Floor, Washington,
DC 20201. Comments received will be available for public inspection at
this address from 9:00 a.m. to 5:00 p.m. ET, Monday through Friday.
FOR FURTHER INFORMATION CONTACT: General questions about the matching
program may be submitted to Venkata Kondapolu, Acting Director,
Division of Federal Systems, Office of Child Support Enforcement,
Administration for Children and Families, by email at
[email protected], or by mail at Mary E. Switzer Building,
330 C St. SW, 5th Floor, Washington, DC 20201 or by telephone at 202-
260-4712.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, as amended (5
U.S.C. 552a), provides certain protections for individuals applying for
and receiving federal benefits. The law governs the use of computer
matching by federal agencies when records in a system of records, which
contains information about individuals that are retrieved by name or
other personal identifier, are matched with other federal, state, or
local government records. The Privacy Act requires agencies involved in
a matching program to:
1. Obtain approval of a Computer Matching Agreement, prepared in
accordance with the Privacy Act, by the Data Integrity Board of each
federal agency participating in a matching program. 5 U.S.C.
522a(u)(3)(A) and (u)(4).
2. Provide a report of the matching program in advance to Congress
and OMB for approval and make the agreement available to the public. 5
U.S.C. 552a(o)(2).
3. Publish advance notice of the matching program in the Federal
Register. 5 U.S.C. 552a(e)(12).
4. Enter into a written Computer Matching Agreement. 5 U.S.C.
552a(o)(1).
5. Notify the individuals whose information will be used in the
matching program that the information they provide is subject to
verification through matching, as required by 5 U.S.C. 552a(o)(1)(D).
6. Verify match findings before suspending, terminating, reducing,
or making a final denial of an individual's benefits or payments or
taking other adverse action against the individual, as required by 5
U.S.C. 552a(p).
7. Provide an annual report of the matching program activities to
Congress and the OMB, and make the report available to the public. 5
U.S.C. 552a(u)(3)(D).
This matching program meets these requirements.
Linda K. Hitt,
Executive Secretariat Certifying Officer.
Participating Agencies
The agencies participating in the matching program are OCSE (source
agency) and state agencies administering the Unemployment Compensation
(UC) benefits program (non-federal agencies).
Authority for Conducting the Matching Program
The authority for conducting the matching program is 42 U.S.C.
653(j)(8).
Purpose(s)
The purpose of the matching program is to provide each SWA with new
hire and quarterly wage information from OCSE's National Directory of
New Hires (NDNH) system of records pertaining to adult UC applicants
and recipients resulting from comparing client name and Social Security
number combinations in the SWA's files to information in the NDNH. The
match results assist the SWAs in establishing or verifying an
individual's eligibility for assistance, reducing payment errors, and
maintaining program integrity, including determining whether duplicate
participation exists or if the applicant or recipient resides in
another state. The state SWAs may also use the NDNH information for
secondary purposes, such as updating UC recipients' reported
participation in work activities, updating recipients' and their
employers' contact information, administering the SWAs' tax compliance
function, and complying with U.S. Department of Labor (DOL) reporting
requirements.
Categories of Individuals
The categories of individuals involved in the matching program are
adult members of households who have applied for or receive UC
benefits.
Categories of Records
The categories of records involved in the matching program, which
may include personal identifiers, are new hire, quarterly wage, and
unemployment insurance information. The specific data elements that
will be provided to OCSE in a state agency input file are:
Submitting state code (two-digit Federal Information
Processing Standard code)
Date stamp (input file transmission date)
Caseload month and year of SWA applicants and recipients
[[Page 29947]]
SWA applicant/recipient's Social Security number
SWA applicant/recipient's first, middle, and last name
Name/Social Security number verification request
Optional:
Passback data (state agency information used to identify
individuals within the input file to be returned on the output file)
Same state data indicator (indicates whether the state agency
requests NDNH new hire, quarterly wage, or unemployment insurance even
if the information was provided by that same state)
OCSE will compare the Social Security numbers in the state agency
input file to the Social Security numbers in the NDNH and will provide
the state agency with any available new hire and quarterly wage
information in the NDNH pertaining to the individuals whose records are
contained in the state agency input file. The NDNH data elements OCSE
will return to the state agency are as follows:
a. New Hire File
New hire processed date
Employee name and address
Employee date and state of hire
Federal and State employer identification numbers
Department of Defense code
Employer name and address
Transmitter agency code
Transmitter state code
Transmitter state or agency name
b. Quarterly Wage File
Quarterly wage processed date
Employee name
Federal and state employer identification numbers
Department of Defense code
Employer name and address
Employee wage amount
Quarterly wage reporting period
Transmitter agency code
Transmitter state code
Transmitter state or agency name
System(s) of Records
The NDNH information used in this matching program will be
disclosed to SWAs from the following OCSE system of records, as
authorized by routine use 13: ``OCSE National Directory of New Hires,''
No. 09-80-0381, last published in full at 80 FR 17906 (Apr. 2, 2015)
and partially updated at 83 FR 6591 (Feb. 14, 2018).
[FR Doc. 2020-10697 Filed 5-18-20; 8:45 am]
BILLING CODE 4184-42-P
