Privacy Act of 1974; System of Records
| Published date | 08 July 2020 |
| Record Number | 2020-14655 |
| Section | Notices |
| Court | Army Department,Defense Department |
Federal Register, Volume 85 Issue 131 (Wednesday, July 8, 2020)
[Federal Register Volume 85, Number 131 (Wednesday, July 8, 2020)]
[Notices]
[Pages 41007-41009]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-14655]
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DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2020-HQ-0013]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army (USA), Department of Defense (DoD).
ACTION: Notice of a modified System of Records.
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SUMMARY: The USA is modifying an existing System of Records titled,
Mobilization Common Operating Picture (MOBCOP), A0500-5 DAMO. This
System of Records will become the DoD Mobilization Deployment
Management Information System (MDMIS). The MDMIS supports operational
exercises, deployments and mission movements of military forces. The
modification will expand the System of Records for use by all the
military services, remove duplication of effort, improve efficiency
within the department, and enhance public transparency.
DATES: This System of Records modification is effective upon
publication; however, comments on the Routine Uses will be accepted on
or before August 7, 2020. The Routine Uses are effective at the close
of the comment period.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow
the instructions for submitting comments.
* Mail: DoD cannot receive written comments at this time due to the
COVID-19 pandemic. Comments should be sent electronically to the docket
listed above.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
[[Page 41008]]
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, Defense
Privacy, Civil Liberties, and Transparency Division, 4800 Mark Center
Drive, Mailbox #24, Suite 08D09, Alexandria, VA 22350-1700, or by phone
at (703) 571-0070.
SUPPLEMENTARY INFORMATION: The MDMIS supports the national defense
across the full spectrum of military operations, including sustained
operational missions, emergent contingency operations, and service
during national emergencies or in time of war. The system tracks all
staffing decisions for the mobilization and deployment of every unit,
military member, and civilian personnel in an automated and auditable
information technology platform. In addition, the system provides
business process analytics for programming and budget estimates;
enables centralized management of travel and associated funding; and
assists with order reconciliation.
The DoD notices for Systems of Records subject to the Privacy Act
of 1974, as amended, have been published in the Federal Register and
are available from the address in FOR FURTHER INFORMATION CONTACT or on
the Defense Privacy, Civil Liberties, and Transparency Division website
at https://dpcld.defense.gov.
The proposed system reports, as required by of the Privacy Act, as
amended, were submitted on May 29, 2020, to the House Committee on
Oversight and Reform, the Senate Committee on Governmental Affairs, and
the Office of Management and Budget (OMB) pursuant to Section 6 of OMB
Circular No. A-108, ``Federal Agency Responsibilities for Review,
Reporting, and Publication under the Privacy Act,'' revised December
23, 2016 (December 23, 2016, 81 FR 94424).
Dated: June 25, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Mobilization Deployment Management Information System (MDMIS), DoD
0003
SECURITY CLASSIFICATION:
Unclassified and Classified
SYSTEM LOCATION:
U.S. Army Information Technology Agency (USAITA) Pentagon Data
Center, Pentagon, Washington, DC 20310-0400.
Air Force: Amazon Web Services, Inc., P.O. Box 81226, Seattle, WA
98108-1226. Navy Personnel Command, Augmentation Management Division
(PERS-46), 5720 Integrity Drive, Millington, TN 38055-4000.
Civilian personnel: Decentralized locations include the DoD
Components staff and field operating agencies, major commands,
installations, and activities.
SYSTEM MANAGER(S):
Chief, Mobilization Deployment Information System (MDIS) Branch,
Current Operations Division, Headquarters, Department of the Army, G3/
5/7, Army Operations Center, Washington, DC 20310-0400.
Chief, War Planning and Policy Division, Headquarters, Department
of the Air Force, Pentagon, Washington, DC 20330-1670.
Policy Official, Commander, Navy Personnel Command (PERS-4G), 5720
Integrity Drive, Millington, TN 38055-4000.
The Privacy Act responsibilities concerning access, amendment, and
disclosure of the records within this system notice have been delegated
to the employing DoD components.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 10 U.S.C. 12301, Reserve components generally; 10 U.S.C.
12302, Ready Reserve, 10 U.S.C. 12304, Selected Reserve and certain
Individual Ready Reserve members; order to active duty other than
during war or national emergency; DoDD 1200.17, Managing the Reserve
Components as an Operational Force; DoDI 1235.12, Accessing the Reserve
Components (RC); Directive-type Memorandum (DTM) 17-004, Department of
Defense Expeditionary Civilian Workforce; Joint Publication 1-0, Joint
Personnel Support; Joint Publication 3-0, Joint Operations; Joint
Publication 4-05, Joint Mobilization Planning; and E.O. 9397 (SSN), as
amended.
PURPOSE(S) OF THE SYSTEM:
The MDMIS supports military forces in operational exercises,
deployments and mission movements. The system tracks staffing decisions
for the mobilization and deployment of every unit and military member
in an automated and auditable information technology platform. The
system provides end-to-end command visibility and control of integrated
augmentation processes and automated work-flow for requesting manpower
requirements, approving requirements, sourcing requirements, and
writing orders for requirements, tracking, accounting, and performing
data collection, and coordinating during activation/deactivation.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All armed services personnel, including National Guard and Reserve
components and DoD civilian personnel.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; Social Security Numbers; DoD Identification (DoD ID) number;
passport information, telephone number(s); emails; address(es); marital
status; birth date; place of birth; gender; race and ethnic origin;
sponsoring and beneficiary information. Employment: grade, wage, pay
status; position; unit of assignment; individual personnel and military
service records; education information; language/foreign language
qualifications, security clearance information; augmentation type.
Medical readiness information: Physical profile qualification and
limitations; disability determinations.
RECORD SOURCE CATEGORIES:
Individuals; Integrated Total Army Personnel Database system
(iTAPDB); Air Expeditionary Forces (AEF) Online; Air Force Mobilization
Management System (AFMMS); Air Reserve Component Operational
Requirements Tracker (ARCORT), Air Reserve Orders Writing System
(AROWS), Air Reserve Orders Writing System--Reserves (AROWS-R),
Deliberate and Crisis Action Planning and Execution Segments (DCAPES),
Defense Enrollment Eligibility Reporting System (DEERS), Defense
Manpower Data Center (DMDC); Defense Travel System (DTS), Global Force
Management Allocation Plan (GFMAP), GFM Toolset, Joint Capabilities
Requirements Manager (JCRM), Joint Operation Planning and Execution
System (JOPES), Logistics Modernization (LOGMOD), Manpower MPA Man-Day
Management System (M4S), Military Personnel Data System (MilPDS);
casualty incident reports; physical health assessment data; physical
fitness testing results; substance abuse referrals; behavioral health
profiles and official military records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, these records contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
a. To contractors, grantees, experts, consultants, students, and
others
[[Page 41009]]
performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal Government when
necessary to accomplish an agency function related to this System of
Records.
b. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
c. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
d. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines the records are relevant and
necessary to the proceeding; or in an appropriate proceeding before an
administrative or adjudicative body when the adjudicator determines the
records to be relevant to the proceeding.
e. To the National Archives and Records Administration (NARA) for
the purpose of records management inspections conducted under the
authority of 44 U.S.C. 2904 and 2906.
f. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
g. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the System of Records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
h. To another Federal agency or Federal entity, when the DoD
determines information from this System of Records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and Electronic storage media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Name, DoD ID number, and SSN.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Permanent. Keep until no longer needed for conducting business,
then transfer to the NARA when 25 years old.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Electronic records are maintained in a controlled facility.
Physical entry is restricted by the use of locks, guards, and is
accessible only to authorized personnel. Access to records is limited
to person(s) servicing the record in performance of their official
duties and who are properly screened and cleared for need-to-know.
Access to computerized data is restricted by the use of Common Access
Cards (CAC) and data encryption.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this System of Records should address written inquiries to
the Freedom of Information Act Request Service Center of their
employing DoD component. The addresses can be found here: https://www.foia.gov/#agency-search. For verification purposes, individuals
should provide their full name, DoD ID Number, SORN ID number, and any
details which may assist in locating records and their signature. In
addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
310, or may be obtained from the system manager.
NOTIFICATION PROCEDURE:
Individuals seeking to determine if information about themselves is
contained in this System of Records should address written inquiries to
their original employing DoD component. For verification purposes,
individuals should provide their full name, DoD ID Number, System of
Records Notice (SORN) ID number, and any details which may assist in
locating records and their signature. In addition, the requester must
provide a notarized statement or an unsworn declaration made in
accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
The DoD is exempting the records in the MDMIS, DoD 0003 from
subsections 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (d)(3), and (d)(4).
Information specifically authorized to be classified pursuant to
Executive Order 13526, as implemented by DoD Instruction 5200.01 and
DoD Manual 5200.01, Volumes 1 and 3, that if disclosed could damage
national security. An exemption rule for this system has been
promulgated in accordance with requirements of 5 U.S.C. 553(b) (1),
(2), and (3), (c) and (e) and published in 32 CFR part 310. For
additional information contact the system manager(s).
HISTORY:
December 6, 2013, 78 FR 73509, September 22, 2009, 74 FR 48238.
[FR Doc. 2020-14655 Filed 7-7-20; 8:45 am]
BILLING CODE 5001-06-P
