Privacy Act of 1974; System of Records
| Published date | 11 January 2021 |
| Citation | 86 FR 1988 |
| Record Number | 2021-00307 |
| Section | Notices |
| Court | Homeland Security Department |
1988
Federal Register / Vol. 86, No. 6 / Monday, January 11, 2021 / Notices
Sections 190.10 and 190.24 require that
any transfers of merchandise must be
evidenced by business records, as
defined in section 190.2.
Type of Information Collection: CBP
Form 7553 Notice of Intent to Export/
Destroy Merchandise.
Estimated Number of Respondents:
3,066.
Estimated Number of Annual
Responses per Respondent: 20.
Estimated Number of Total Annual
Responses: 66,772.
Estimated Time per Response: 33
minutes (.55 hours).
Estimated Total Annual Burden
Hours: 38,582.
Dated: January 6, 2021.
Seth D. Renkema,
Branch Chief, Economic Impact Analysis
Branch, U.S. Customs and Border Protection.
[FR Doc. 2021–00257 Filed 1–8–21; 8:45 am]
BILLING CODE P
DEPARTMENT OF HOMELAND
SECURITY
[Docket No. FEMA–2020–0031]
Privacy Act of 1974; System of
Records
AGENCY
: Federal Emergency
Management Agency, U.S. Department
of Homeland Security.
ACTION
: Notice of a Modified System of
Records.
SUMMARY
: In accordance with the
Privacy Act of 1974, the U.S.
Department of Homeland Security
(DHS) proposes to modify a current
system of records titled, ‘‘DHS/Federal
Emergency Management Agency
(FEMA)-014 Hazard Mitigation Planning
and Flood Mapping Products and
Services Records System of Records.’’
This system of records allows DHS/
FEMA to collect and maintain records
on individuals who are involved in the
creation and updating of flood maps,
individuals requesting information on
flood map products or services, and
individuals involved with hazard
mitigation planning. DHS/FEMA is
updating this system of records notice to
(1) modify the records’ location; (2)
update the authority for maintenance of
the system; (3) update the purpose of
the system; (4) revise the categories of
individuals covered by the system; (5)
update the categories of records in the
system; (6) update record source
categories; and (7) revise and add
routine uses.
DATES
: Submit comments on or before
February 10, 2021. This modified
system will be effective upon
publication. New or modified routine
uses will be effective February 10, 2021.
ADDRESSES
: You may submit comments,
identified by docket number FEMA–
2020–0031 by one of the following
methods:
•Federal e-Rulemaking Portal: http://
www.regulations.gov. Follow the
instructions for submitting comments.
•Fax: 202–343–4010.
•Mail: Constantina Kozanas, Chief
Privacy Officer, Privacy Office, U.S.
Department of Homeland Security,
Washington, DC 20528–0655.
Instructions: All submissions received
must include the agency name and
docket number FEMA–2020–0031. All
comments received will be posted
without change to http://
www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received, go to http://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT
: For
general questions, please contact:
Tammi Hines, (202) 212–5100, FEMA-
Privacy@fema.dhs.gov, Acting Senior
Director for Information Management,
Federal Emergency Management
Agency, U.S. Department of Homeland
Security, Washington, DC 20528. For
privacy questions, please contact:
Constantina Kozanas, (202) 343–1717,
Privacy@hq.dhs.gov, Chief Privacy
Officer, Privacy Office, U.S. Department
of Homeland Security, Washington, DC
20528–0655.
SUPPLEMENTARY INFORMATION
:
I. Background
This modified system of records
notice is being published because the
Federal Emergency Management Agency
(FEMA) collects, maintains, uses,
retrieves, and disseminates personally
identifiable information of public
officials, certifiers, applicants, and
homeowners who are involved in the
Hazard Mitigation and Flood Mapping
Process. FEMA administers the National
Flood Insurance Program (NFIP) and
Hazard Mitigation Planning programs.
The Robert T. Stafford Disaster Relief
and Emergency Assistance Act, as
amended by the Disaster Mitigation Act
of 2000, provides the legal basis for
FEMA and other government agencies to
undertake a risk-based approach to
reducing losses from natural hazards
through mitigation planning. The
Federal Insurance Mitigation
Administration’s (FIMA) Mitigation
Planning Program oversees and provides
guidance to state, local, tribal, and
territorial (SLTT) governments that are
required to develop a FEMA-approved
risk-based hazard mitigation plan. This
plan is a precondition for receiving non-
emergency disaster assistance from the
federal government, including funding
for flood hazard mitigation projects.
FEMA collaborates with SLTT
mitigation planners and risk analysts to
support the development, review, and
approval of SLTT hazard mitigation
plans, tracks planned mitigation actions,
and facilitates collaboration among
planners and risk analysts.
The National Flood Insurance Act of
1968 (NFIA) (42 U.S.C. 4001 et seq.),
and as further amended by the Biggert
Waters Flood Insurance Reform Act of
2012, Public Law 112–141, establishes
that FEMA will provide flood insurance
in communities that participate in the
NFIP by adopting and enforcing
floodplain management ordinances that
meet the minimum NFIP requirements.
The law requires FEMA to provide,
maintain, and make public flood hazard
information and maps to support
floodplain management and insurance
activities. FEMA’s regulations
implementing NFIA, including the flood
mapping program, may be found in 44
CFR 59–72.
The NFIA requires insurance
companies that write flood insurance
policies on behalf of the NFIP to use
FEMA flood maps to determine
insurance rates. These flood maps
consist of zones or areas. Flood hazard
areas identified on FEMA flood maps
are identified as a Special Flood Hazard
Area (SFHA). SFHA is defined as the
area that will be inundated by a flood
event having a 1-percent chance of
being equaled or exceeded in any given
year. The 1-percent-annual-chance flood
is also referred to as the base flood or
100-year flood. SFHAs are labeled as
Zone A, Zone AO, Zone AH, Zones A1–
A30, Zone AE, Zone A99, Zone AR,
Zone AR/AE, Zone AR/AO, Zone AR/
A1–A30, Zone AR/A, Zone V, Zone VE,
and Zones V1–V30. Moderate flood
hazard areas, labeled Zone B or Zone X
(shaded) are also shown on the maps,
and are the areas between the limits of
the base flood and the 0.2-percent
annual-chance (or 500-year) flood. The
areas of minimal flood hazard, which
are the areas outside the SFHA and
higher than the elevation of the 0.2-
percent-annual-chance flood, are
labeled Zone C or Zone X (unshaded).
Members of the public view and
review these FEMA maps and related
products online free of charge to
understand a property’s flood risk.
Other related information may also be
shown on different layers that can be
seen on FEMA’s National Flood Hazard
Layer available at msc.fema.gov. In
addition, community officials must use
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these maps to manage development in
flood-prone areas.
FEMA flood maps are subject to
revision through the Letters of Map
Change (LOMC) administrative process.
Letters of Map Changes are documents
issued by FEMA to revise or amend the
flood hazard information shown on the
Flood Insurance Rate Map (FIRM) in
response to requests from community
officials and property owners. Letters of
Map Changes include two types of map
changes: Letter of Map Amendment
(LOMA) or Letter of Map Revision
(LOMR). The procedures for both types
of map changes are outlined in 44 CFR
70 and 65, respectively. LOMRs modify
small portions of flood maps based on
scientific and technical information
submitted to FEMA with a request to
revise flood maps. Conditional Letters of
Map Revision (CLOMR) are provisional
findings for flood map revisions based
on scientific and technical data based
on proposed changes to floodplain
conditions.
Letters of Map Revision Based on Fill
(LOMR–F) and Conditional LOMR-Fs
are specific types of (C)LOMR-based
floodplain changes consisting only of
placement of earthen fill to raise the
ground level in the floodplain. LOMAs
are modifications to the regulatory
floodplain based on documentation that
adjacent grade for a particular property
or structure is naturally higher than the
predicted flood elevation and was
therefore inadvertently included in the
floodplain. A Conditional LOMA
(CLOMA) is a provisional finding that
the adjacent grade for a proposed
structure was inadvertently included in
the floodplain. A Letter of
Determination Review (LODR) is a
finding by FEMA of whether the
documentation provided by the
requester shows a particular property to
be in the floodplain or not.
Adequate Progress (Zone A99)
determinations, regulated through 44
CFR 61.12, provide for lower flood
insurance premium rates in areas where
FEMA determines that a community has
made adequate progress on its
construction or reconstruction of a
project designed for flood risk
reduction. These areas, landward of the
flood protection system, are designated
as Zone A99 on the FIRM and flood
insurance premium rates and floodplain
management requirements are generally
less than those required in other SFHAs
(e.g., Zone AE, Zone AO, and Zone AH).
Flood Protection Restoration (Zone AR)
determinations, regulated through 44
CFR 65.14, may provide reduced flood
insurance premium rates and floodplain
management regulations in areas where
FEMA has issued a determination that
a project is sufficiently underway to
restore a flood protection system to meet
44 CFR 65.10 accreditation
requirements. Areas landward of the
flood protection system that are being
rehabilitated are designated as Zone AR
on the FIRM, and may have base flood
elevations (BFE) representing the
current risk as if the flood protection
system was not in place.
FEMA accepts, reviews, and tracks
applications from levee owners and
communities seeking Zone AR
designations, Zone A99 designations,
and recognition of accredited levee
systems on FIRMs. To support a
mapping project, levee owners and
communities have the responsibility to
provide documentation that either a
levee system meets the requirements of
44 CFR 65.10 to have the levee system
shown as accredited (i.e., provide
protection from the 1-percent-annual-
chance flood) or the levee system meets
the mapping procedure(s) for non-
accredited levee systems.
FEMA performs the following tasks in
support of flood mapping:
•Identify and prioritize the need for
flood hazard data updates;
•Schedule and track progress and
quality of flood hazard and risk studies;
•Conduct community outreach and
coordinate with SLTT officials and the
public on the flood hazard and risk
study process;
•Collect information to support flood
hazard analysis from a wide variety of
sources including SLTT government
organizations and other organizations
such as levee owners;
•Provide public review of the
proposed flood hazard data;
•Adjudicate administrative appeals
to flood hazards and flood elevations;
•Coordinate and track the request
and processing of flood map revisions
and amendments;
•Publish and distribute map
revisions, amendments, flood hazard
and risk data, maps, and related
information;
•Respond to inquiries from
stakeholders and help to resolve issues
related to flood maps;
•Monitor the effectiveness of
program delivery and stakeholder
satisfaction; and
•Collaborate with SLTT mitigation
planners and risk analysts to support
the development, review, and approval
of SLTT hazard mitigation plans, track
planned mitigation actions, and
facilitate collaboration among planners
and risk analysts.
The administrative appeals processes
referenced above satisfy due process
obligations owed to affected
communities and property holders. This
requirement includes making available
to the public the relevant data
documenting the scientific and
technical basis of the maps and
documenting the community and public
coordination processes associated with
the development and publication of the
maps. The NFIA also requires
participating communities to adopt
these maps as the basis for their land
use regulations.
FEMA obtains information about
individuals in various forms (paper and
electronic): By communicating with
SLTT officials, their contractors, and
community members about flood maps
and hazard mitigation plans; by
collecting requests for LOMCs from
public records; through FEMA’s
websites; and by operating call centers.
These activities allow FEMA to assist
states with mitigation planning, as well
as to ensure FIRMs are accurate and up
to date.
FEMA is updating this system of
records notice to reflect the following
changes. First, the system location has
been updated to more accurately reflect
the location of the records at the FEMA
Headquarters in Washington, DC and at
field offices and electronically in the
Risk Analysis and Management (RAM)
System (formerly Mapping Information
Platform (MIP) system, the Map Service
Center, and Risk Map collaboration
sites) and LOMA-Logic. Second, the
Biggert Waters Flood Insurance Reform
Act of 2012, Public Law 112–141, 126
Stat. 916 (and codified in sections of 42
U.S.C. secs. 4101–4130) was added as
an authority for maintenance of the
system and provides for public
disclosure flood hazard information and
maps to support floodplain management
and insurance activities. Third, the
purpose of the system is being updated
to document the broader flood mapping,
risk analysis, and hazard mitigation
planning functions supported by the
system, and to include community
outreach, including public meetings, in
the hazard mitigation and flood
mapping processes. Fourth, the
categories of individuals have been
revised to clarify that property owners
include applicants for letters of map
change and to more accurately reflect
individuals solicited to attend public
meetings related to flood hazard
identification and hazard mitigation and
flood mapping activities. Fifth, the
categories of records have been updated
to clarify that information collected
regarding property owners includes
applicants for Letters of Map Change; to
include business website and business
social media account information for
public officials, certifiers, and others
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included in the approval process; and to
include public records (including voter
records, tax records, real estate records,
or directories) that are collected to
conduct outreach for attendance in
public meetings related to Letters of
Map Change. Sixth, record source
categories are being updated to clarify
that records come from homeowners,
tenants, state/local/tribal/territorial
government, and public records.
Seventh, Routine Use E is being
modified and Routine Use F is being
added to conform to Office of
Management and Budget Memorandum
M–17–12 regarding breach notification
and investigation. Routine Use K was
added to reflect that pursuant to the
National Flood Insurance Act, FEMA
routinely makes available to the public:
Name, business contact information,
and professional license information for
public officials, certifiers, engineers,
and other licensed professionals and
their staff who participate in the
development, update, and approval of
flood hazard maps. Additionally, this
routine use reflects that the address of
the subject property is also publicly
disclosed. Routine Use L was added to
account for testing of new technology
compatible with the purpose of this
system of records.
Furthermore, this notice includes
non-substantive changes to simplify the
formatting and text of the previously
published notice.
Consistent with DHS’s information
sharing mission, information stored in
the DHS/FEMA–014 Hazard Mitigation
Planning and Flood Mapping Products
and Services System of Records may be
shared with other DHS Components that
have a need to know the information to
carry out their national security, law
enforcement, immigration, intelligence,
or other homeland security functions. In
addition, DHS/FEMA may share
information with appropriate federal,
state, local, tribal, territorial, foreign, or
international government agencies
consistent with the routine uses set
forth in this system of records notice.
This modified system will be
included in DHS’s inventory of record
systems.
II. Privacy Act
The Privacy Act embodies fair
information practice principles in a
statutory framework governing the
means by which federal government
agencies collect, maintain, use, and
disseminate individuals’ records. The
Privacy Act applies to information that
is maintained in a ‘‘system of records.’’
A ‘‘system of records’’ is a group of any
records under the control of an agency
from which information is retrieved by
the name of an individual or by some
identifying number, symbol, or other
identifying particular assigned to the
individual. In the Privacy Act, an
individual is defined to encompass U.S.
citizens and lawful permanent
residents. Additionally, the Judicial
Redress Act (JRA) provides covered
persons with a statutory right to make
requests for access and amendment to
covered records, as defined by the JRA,
along with judicial review for denials of
such requests. In addition, the JRA
prohibits disclosures of covered records,
except as otherwise permitted by the
Privacy Act.
Below is the description of the DHS/
FEMA–014 Hazard Mitigation Planning
and Flood Mapping Products and
Services Records.
In accordance with 5 U.S.C. sec.
552a(r), DHS has provided a report of
this system of records to the Office of
Management and Budget and to
Congress.
SYSTEM NAME AND NUMBER
:
U.S. Department of Homeland
Security (DHS)/Federal Emergency
Management Agency (FEMA)–014
Hazard Mitigation Planning and Flood
Mapping Products and Services Records
System of Records.
SECURITY CLASSIFICATION
:
Unclassified.
SYSTEM LOCATION
:
Records are maintained at the FEMA
Headquarters in Washington, DC and
field offices. Additionally, records may
be located in the Risk Analysis and
Management (RAM) system (formerly
Mapping Information Platform (MIP)
system, the Map Service Center, and
Risk Map collaboration sites) and the
LOMA-Logic system.
Primary Production Server/Data
Storage Locations:
Alleghany Ballistics Laboratory Data
Center (Operated by IBM), Rocket
Center, WV
CDS Operations Sites:
Primary Local Operations Site
(Operated by IBM), Fairfax, VA
Alleghany Ballistics Laboratory Data
Center (Operated by IBM), Rocket
Center, WV
Secondary Local Operations Site
(Operated by Michael Baker
International), Alexandria, VA
Backup Data Storage Sites (In
Addition to Sites Already Listed Above):
Alleghany Ballistics Laboratory
(Operated by IBM), Rocket Center, WV
Iron Mountain Secure Offsite Storage,
Various U.S. locations
SYSTEM MANAGER
(
S
):
Program Management, Risk
Management Program, Federal
Insurance and Mitigation
Administration, 400 C Street SW,
Washington, DC 20472.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM
:
The National Flood Insurance Act of
1968, as amended, including the Biggert
Waters Flood Insurance Reform Act of
2012, Public Law 112–141, 126 Stat. 916
(codified in sections of 42 U.S.C. secs.
4001–4130); The Robert T. Stafford
Disaster Relief and Emergency
Assistance Act, as amended by the
Disaster Mitigation Act of 2000 (DMA
2000), Public Law 106–390, 14 Stat.
1552; and 44 CFR parts 59–72.
PURPOSE
(
S
)
OF THE SYSTEM
:
The purposes of this system of records
are to support FEMA’s flood mapping,
risk analysis, and hazard mitigation
planning functions, which are to:
Identify and prioritize the need for flood
hazard updates; schedule and track
progress and quality of flood hazard and
risk studies; conduct community
outreach and coordinate with SLTT
officials and the public on the flood
hazard and risk study process; collect
information to support flood hazard
analysis from a wide variety of sources,
including SLTT government
organizations and other organizations
such as levee owners; provide public
review of the proposed flood hazard
data; adjudicate administrative appeals
to flood hazards and flood elevations;
coordinate and track the request and
processing of flood map revisions and
amendments; publish and distribute
flood hazard and risk data, maps, and
related information, as well as updates,
revisions, and amendments thereto;
respond to inquiries from stakeholders
and help to resolve issues related to
flood maps; monitor the effectiveness of
program delivery and stakeholder
satisfaction; and collaborate with SLTT
officials to support the development,
review, and approval of SLTT hazard
mitigation plans, track planned
mitigation actions, and facilitate
collaboration among planners and risk
analysts.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM
:
Members of the general public,
including: Letters of map change
applicants/property owners, developers,
investors, and their representatives;
realtors; certifiers, including Registered
Professional Engineers and Licensed
Land Surveyors; state, local, tribal, or
territorial government officials with
authority over a community’s flood
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plain management activities, which
includes Mapping Review Partners
(MRP); potential or confirmed
respondents to customer service
surveys/focus groups; potential or
confirmed attendees at FEMA’s public
meetings or other outreach activities
related to flood hazard identification
and flood mapping activities; and FEMA
staff and stakeholders registered to use
FEMA’s information technology systems
and collaboration sites.
CATEGORIES OF RECORDS IN THE SYSTEM
:
•Full name;
•Position or title;
•Email addresses;
•Addresses (mailing and property);
•Business website or business social
media account information;
•Public Records (such as voter
records, tax records, real estate records,
or directories) to conduct outreach
activities;
•Company or community name;
•Organization or agency name;
•Six-digit NFIP community number;
•Fax number;
•Professional license number;
•Professional license expiration date;
•Signature;
•Signature date;
•Fill placement and date;
•Type of construction;
•Elevation data;
•Base Flood Elevation (BFE) data;
•Legal property description;
•FEMA region number (1–10);
•Transcripts of conversations with
FEMA call centers or helpdesk
including name, address, phone
number, email address, caller type (e.g.,
property owner, realtor), chat subject,
and chat subject category;
•Bank name and account
information including electronic funds
transfer, and credit/debit card account
information;
•Payment confirmation number;
•User account creation and access
information; and
ÆUsername;
ÆActivation code;
ÆPassword;
ÆRoles and responsibilities;
ÆChallenge questions and answers;
and
ÆSystem permissions or permission
levels.
•Voluntary response to customer
satisfaction and experience surveys and
focus groups, including demographic
information about the individual.
RECORD SOURCE CATEGORIES
:
Records are obtained from individuals
(e.g., home and property owners,
tenants, investors, and property
developers, or their representatives);
LOMC Certifiers (e.g., Registered
Professional Engineers and Licensed
Land Surveyors); state, local, tribal, or
territorial government officials,
including those with authority over a
community’s floodplain management
activities or other land use, which
includes MRPs; FEMA staff and
stakeholders registered to use
SharePoint information and
collaboration portals; the FEMA
Community Information System (CIS)
system; and the cloud-based LOMA–
LOGIC tool. Records may also be
obtained from public records
maintained by SLTT or private entities,
such as tax records, real estate records,
voter records or directories.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM
,
INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES
:
In addition to those disclosures
generally permitted under 5 U.S.C. sec.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DHS as a routine use
pursuant to 5 U.S.C. sec. 552a(b)(3) as
follows:
A. To the Department of Justice (DOJ),
including the U.S. Attorneys Offices, or
other federal agencies conducting
litigation or proceedings before any
court, adjudicative, or administrative
body, when it is relevant or necessary to
the litigation and one of the following
is a party to the litigation or has an
interest in such litigation:
1. DHS or any component thereof;
2. Any employee or former employee
of DHS in his/her official capacity;
3. Any employee or former employee
of DHS in his/her individual capacity,
only when DOJ or DHS has agreed to
represent the employee; or
4. The United States or any agency
thereof.
B. To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.
C. To the National Archives and
Records Administration (NARA) or
General Services Administration
pursuant to records management
inspections being conducted under the
authority of 44 U.S.C. secs. 2904 and
2906.
D. To an agency or organization for
the purpose of performing audit or
oversight operations as authorized by
law, but only such information as is
necessary and relevant to such audit or
oversight function.
E. To appropriate agencies, entities,
and persons when (1) DHS suspects or
has confirmed that there has been a
breach of the system of records; (2) DHS
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, DHS
(including its information systems,
programs, and operations), the federal
government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with DHS’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
F. To another federal agency or
federal entity, when DHS determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
federal government, or national security,
resulting from a suspected or confirmed
breach.
G. To an appropriate federal, state,
tribal, local, international, or foreign law
enforcement agency or other appropriate
authority charged with investigating or
prosecuting a violation or enforcing or
implementing a law, rule, regulation, or
order, when a record, either on its face
or in conjunction with other
information, indicates a violation or
potential violation of law, which
includes criminal, civil, or regulatory
violations and such disclosure is proper
and consistent with the official duties of
the person making the disclosure.
H. To contractors and their agents,
grantees, experts, consultants, and
others performing or working on a
contract, service, grant, cooperative
agreement, or other assignment for DHS,
when necessary to accomplish an
agency function related to this system of
records. Individuals provided
information under this routine use are
subject to the same Privacy Act
requirements and limitations on
disclosure as are applicable to DHS
officers and employees.
I. To state and local governments
pursuant to signed agreements allowing
such governments to assist FEMA in
making LOMC determinations.
J. To the U.S. Department of the
Treasury for the processing of payments
for products and services.
K. To the public, in accordance with
the National Flood Insurance Act, the
following information: Names and
business contact information of
certifiers, public officials, and others
involved in the development, update,
and approval of flood hazard maps,
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including business websites or business
social media account information as
well as the address of the subject
property. This does not include names
or other information regarding the
applicant/property owner.
L. To appropriate federal, state, local,
tribal, or foreign governmental agencies
or multilateral governmental
organizations, with the approval of the
Chief Privacy Officer, when DHS is
aware of a need to use relevant data,
that relate to the purpose(s) stated in
this SORN, for purposes of testing new
technology.
M. To the news media and the public,
with the approval of the Chief Privacy
Officer in consultation with counsel,
when there exists a legitimate public
interest in the disclosure of the
information, when disclosure is
necessary to preserve confidence in the
integrity of DHS, or when disclosure is
necessary to demonstrate the
accountability of DHS’s officers,
employees, or individuals covered by
the system, except to the extent the
Chief Privacy Officer determines that
release of the specific information in the
context of a particular case would
constitute a clearly unwarranted
invasion of personal privacy.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS
:
DHS/FEMA stores records in this
system electronically or on paper in
secure facilities in a locked drawer
behind a locked door. The records may
be stored on magnetic disc, tape, and
digital media.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS
:
DHS/FEMA retrieves records by
name, address information, legal
description of property, order number,
and account number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS
:
In accordance with NARA authority
N1–311–01–2, item 1, and FEMA
records disposition schedule FIA 1–2–2,
FEMA retires community case file
materials to off-site storage when the
record is three years old and destroys
the record 100 years after the retirement
date.
In accordance with NARA authority
N1–311–86–1, item 2.A.2, and FEMA
Records Disposition Schedule FIA–2,
appeals records are cut off after the
appeal is resolved or the appealed map
becomes effective and are retired two
years after cutoff. FEMA destroys
appeals records 20 years after cutoff.
Pursuant to NARA authority N1–311–
86–1, item 2.A.3, and FEMA Records
Disposition Schedule FIA–3, digital
preliminary flood maps are destroyed
five years after FEMA issues a flood
elevation determination or insurance
rate map.
Pursuant to NARA authority N1–311–
86–1, item 2.A.4, and FEMA Records
Disposition Schedule FIA–4, flood
elevation determination (or insurance
rate) maps are permanent, cut off when
superseded, and transferred directly to
the National Archives five years after
cutoff, or sooner, for permanent storage.
Pursuant to NARA authority DAA–
GRS–2016–0012–0002, NARA’s General
Record Schedule 5.5, item 20, and
FEMA Records Disposition Schedule
COMM 2, FEMA stores copies of checks
and credit card numbers received by
mail from stakeholders who request
changes to the flood maps and who
request engineering library services to
obtain copies of flood map information
for one year.
ADMINISTRATIVE
,
TECHNICAL
,
AND PHYSICAL
SAFEGUARDS
:
DHS/FEMA safeguards records in this
system according to applicable rules
and policies, including all applicable
DHS automated systems security and
access policies. DHS/FEMA has
imposed strict controls to minimize the
risk of compromising the information
that is being stored. Access to the
computer system containing the records
in this system is limited to those
individuals who have a need to know
the information for the performance of
their official duties and who have
appropriate clearances or permissions.
RECORD ACCESS PROCEDURES
:
Individuals seeking access to and
notification of any record contained in
this system of records, or seeking to
contest its content, may submit a
request in writing to the Chief Privacy
Officer and FEMA’s Freedom of
Information Act (FOIA) Officer, whose
contact information can be found at
http://www.dhs.gov/foia under ‘‘Contact
Information.’’ If an individual believes
more than one component maintains
Privacy Act records concerning him or
her, the individual may submit the
request to the Chief Privacy Officer and
Chief Freedom of Information Act
Officer, U.S. Department of Homeland
Security, Washington, DC 20528–0655.
Even if neither the Privacy Act nor the
Judicial Redress Act (JRA) provide a
right of access, certain records about
you may be available under the
Freedom of Information Act.
When an individual is seeking records
about himself or herself from this
system of records or any other
Departmental system of records, the
individual’s request must conform with
the Privacy Act regulations set forth in
6 CFR part 5. The individual must first
verify his/her identity, meaning that the
individual must provide his/her full
name, current address, and date and
place of birth. The individual must sign
the request, and the individual’s
signature must either be notarized or
submitted under 28 U.S.C. sec. 1746, a
law that permits statements to be made
under penalty of perjury as a substitute
for notarization. While no specific form
is required, an individual may obtain
forms for this purpose from the Chief
Privacy Officer and Chief Freedom of
Information Act Officer, http://
www.dhs.gov/foia or 1–866–431–0486.
In addition, the individual should:
•Explain why he or she believes the
Department would have information
being requested;
•Identify which component(s) of the
Department he or she believes may have
the information;
•Specify when the individual
believes the records would have been
created; and
•Provide any other information that
will help the FOIA staff determine
which DHS component agency may
have responsive records.
If the request is seeking records
pertaining to another living individual,
the request must include an
authorization from the individual whose
record is being requested, authorizing
the release to the requester.
Without the above information, the
component(s) may not be able to
conduct an effective search, and the
individual’s request may be denied due
to lack of specificity or lack of
compliance with applicable regulations.
CONTESTING RECORD PROCEDURES
:
For records covered by the Privacy
Act or covered JRA records, individuals
may make a request for amendment or
correction of a record of the Department
about the individual by writing directly
to the Department component that
maintains the record, unless the record
is not subject to amendment or
correction. The request should identify
each particular record in question, state
the amendment or correction desired,
and state why the individual believes
that the record is not accurate, relevant,
timely, or complete. The individual may
submit any documentation that would
be helpful. If the individual believes
that the same record is in more than one
system of records, the request should
state that and be addressed to each
component that maintains a system of
records containing the record.
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1993
Federal Register / Vol. 86, No. 6 / Monday, January 11, 2021 / Notices
NOTIFICATION PROCEDURES
:
See ‘‘Record Access Procedures’’
above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM
:
None
HISTORY
:
82 FR 49404 (October 25, 2017); 71 FR
7990 (February 15, 2006).
Constantina Kozanas,
Chief Privacy Officer, U.S. Department of
Homeland Security.
[FR Doc. 2021–00307 Filed 1–8–21; 8:45 am]
BILLING CODE 9111–19–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–7041–N–01; OMB Control
No. 2528–0259]
60-Day Notice of Proposed Information
Collection: Family Options Study:
Long-Term Followup
AGENCY
: Office of the Assistant
Secretary for Policy Development and
Research, HUD.
ACTION
: Notice.
SUMMARY
: The U.S. Department of
Housing and Urban Development (HUD)
is seeking approval from the Office of
Management and Budget (OMB) for the
information collection described below.
In accordance with the Paperwork
Reduction Act, HUD is requesting
comment from all interested parties on
the proposed collection of information.
The purpose of this notice is to allow for
60 days of public comment.
DATES
: Comments Due Date: March 12,
2021.
ADDRESSES
: Interested persons are
invited to submit comments regarding
this proposal. Comments should refer to
the proposal by name and/or OMB
Control Number and should be sent to:
Anna P. Guido, Reports Management
Officer, QDAM, Department of Housing
and Urban Development, 451 7th Street
SW, Room 4176, Washington, DC
20410–5000; telephone 202–402–5534
(this is not a toll-free number) or email
at Anna.P.Guido@hud.gov for a copy of
the proposed forms or other available
information. Persons with hearing or
speech impairments may access this
number through TTY by calling the toll-
free Federal Relay Service at (800) 877–
8339.
FOR FURTHER INFORMATION CONTACT
:
Anna P. Guido, Reports Management
Officer, QDAM, Department of Housing
and Urban Development, 451 7th Street
SW, Washington, DC 20410; email Anna
P. Guido at Anna.P.Guido@hud.gov or
telephone 202–402–5535. This is not a
toll-free number. Persons with hearing
or speech impairments may access this
number through TTY by calling the toll-
free Federal Relay Service at (800) 877–
8339.
Copies of available documents
submitted to OMB may be obtained
from Ms. Guido.
SUPPLEMENTARY INFORMATION
: This
notice informs the public that HUD is
seeking approval from OMB for the
information collection described in
Section A.
A. Overview of Information Collection
Title of Information Collection:
Family Options Study: Long-Term
Followup.
OMB Approval Number: 2528–0259.
Type of Request: Reinstatement
without change of a previously
approved collection.
Form Number: NA.
Description of the need for the
information and proposed use: The
purpose of this proposed information
collection is to locate the families that
enrolled in the U.S. Department of
Housing and Urban Development’s
(HUD) Family Options Study between
September 2010 and January 2012 and
to update their current contact
information.
The Family Options Study is a multi-
site experiment designed to test the
impacts of different housing and service
interventions on homeless families in
five key domains: Housing stability,
family preservation, adult well-being,
child well-being, and self-sufficiency.
Both the design and the scale of the
study provides a strong basis for
conclusions about the relative impacts
of the interventions over time, and data
collected at two previous points in time,
twenty (20) months after random
assignment and thirty-seven (37)
months after random assignment,
yielded powerful evidence regarding the
positive impact of providing a non-time-
limited housing subsidy to a family
experiencing homelessness. It is
possible, though, that some effects of the
various interventions might change over
time or take longer to emerge,
particularly for child well-being.
Therefore, HUD plans to conduct a
followup survey of study families
roughly eleven years after enrollment
into the study. Locating, reengaging, and
updating the contact information for
study families will be critical to
supporting a healthy response rate for
the planned 11-year followup survey.
This Federal Register Notice provides
an opportunity to comment on the
Participant Update Contact Form that
will be used to reengage with study
families and gather updated contact
information.
Respondents: Families enrolled in the
Family Options Study.
Estimated Number of Respondents:
This information collection will affect
2,241 individuals.
Estimated Time per Response:
Completion of the Participant Update
Contact Form is expected to take, on
average, five minutes, or 0.08 hours.
Frequency of Response: The
Participant Update Contact Form will be
completed be each family a single time.
Estimated Total Annual Burden
Hours: The estimated total annual
burden of this information collection is
179 hours.
Estimated Total Annual Cost: The
estimated total annual cost for this
information collection is $1,817. The
estimated total annual cost is calculated
by multiplying the total number of
respondent hours (179) by $10.15. The
amount of $10.15 was calculated using
the minimum hourly wage ($7.25) plus
an assumed 40 percent for fringe
benefits.
Respondent’s Obligation: Voluntary.
Legal Authority: The survey is
conducted under Title 12, United States
Code, Section 1701z and Section 3507
of the Paperwork Reduction Act of 1995,
44, U.S.C., 35, as amended.
A
NNUALIZED
B
URDEN
T
ABLE
Information collection Number of
respondents Frequency of
response Responses
per annum Burden hour
per response
Annual
burden
hours
Hourly
cost per
response Cost
Participant Update Con-
tact Form .................. 2,241 1 1 .08 179 $10.15 $1,816.85
Total ...................... 2,241 ........................ ........................ ........................ 179 ........................ 1,816.85
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