Privacy Act of 1974; System of Records
| Published date | 21 April 2021 |
| Citation | 86 FR 20667 |
| Record Number | 2021-08286 |
| Section | Notices |
| Court | Army Department |
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Federal Register / Vol. 86, No. 75 / Wednesday, April 21, 2021 / Notices
the airmen that they serve in order to
improve delivery of care. The results of
this short-term study will be used to
shape line and medical leadership
strategies geared toward improving
embedded mental healthcare
capabilities for airmen in tip-of-the-
spear communities, as well as readiness
and availability of airmen in these
environments.
Affected Public: Individuals or
households.
Frequency: Annually.
Respondent’s Obligation: Voluntary.
OMB Desk Officer: Ms. Jasmeet
Seehra.
You may also submit comments and
recommendations, identified by Docket
ID number and title, by the following
method:
•Federal eRulemaking Portal: http://
www.regulations.gov. Follow the
instructions for submitting comments.
Instructions: All submissions received
must include the agency name, Docket
ID number, and title for this Federal
Register document. The general policy
for comments and other submissions
from members of the public is to make
these submissions available for public
viewing on the internet at http://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
DOD Clearance Officer: Ms. Angela
James.
Requests for copies of the information
collection proposal should be sent to
Ms. James at whs.mc-alex.esd.mbx.dd-
dod-information-collections@mail.mil.
Dated: April 15, 2021.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[FR Doc. 2021–08200 Filed 4–20–21; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA–2021–HQ–0005]
Privacy Act of 1974; System of
Records
AGENCY
: Department of the Army,
Department of Defense (DoD).
ACTION
: Notice of a modified system of
records.
SUMMARY
: The Department of the Army
is modifying and renaming the United
States Military Entrance Processing
Command (USMEPCOM) Integrated
Resource System (USMIRS), A0601–
270. As the executive agent, the
Department of the Army uses the
USMIRS to determine the qualifications
of applicants for the Armed Forces of
the United States through aptitude
testing, medical examination, identity
verification, background screening, and
administrative processing. Records will
also be used to determine patterns and
trends in the military population, and
for statistical analyses.
DATES
: This system of records
modification is effective upon
publication; however, comments on the
Routine Uses will be accepted on or
before May 21, 2021. The Routine Uses
are effective at the close of the comment
period.
ADDRESSES
: You may submit comments,
identified by docket number and title,
by any of the following methods:
*Federal Rulemaking Portal: https://
www.regulations.gov.
Follow the instructions for submitting
comments.
*Mail: DoD cannot receive written
comments at this time due to the
COVID–19 pandemic. Comments should
be sent electronically to the docket
listed above.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT
: Mr.
Myron Wong, Department of the Army,
U.S. Army Records Management and
Declassification Agency, ATTENTION:
Army Privacy and Civil Liberties Office,
9301 Chapek Road (Building 1458), Fort
Belvoir, VA 22060–5605, or by calling
571–515–0243.
SUPPLEMENTARY INFORMATION
: The
USMEPCOM consists of 65 Military
Entrance Processing Stations (MEPS)
and one Remote Processing Station
(RPS) in the United States. The USMIRS
conducts aptitude tests, processes
medical examinations, and determines
acceptability of individuals for entry
into the Armed Forces of the United
States based on each Service’s eligibility
standards. The USMIRS also determines
acceptability, administratively
processes, allocates, and inducts
Selective Service System registrants
when required; and provides aptitude
and medical examination services for
other Federal agencies as requested. The
USMIRS interfaces with recruiting
capabilities for the Services using
standard DoD data elements to share
data between USMEPCOM and all the
Armed Services recruiting and
accession commands. Additionally, the
USMIRS shares data with the Social
Security Administration (SSA) and the
United States Citizenship and
Immigration Services (USCIS) for
identity vetting and to verify eligibility
to work in the United States. Applicant
information is retained by the USMIRS
for various statistical analyses to
identify trends and reduce duplicative
processes.
This system of records is being
modified to alter the system name,
modify the system number to remove
‘‘DoD’’ at the end, and to comply with
requirements in Office of Management
and Budget (OMB) Circular No. A–108
(2016). This modified system of records
also expands the purposes of the system
of records, the categories of individuals,
and the categories of records by, among
other things, including language
concerning the system’s support of
Selective Service registration processes
and support for other Federal agencies.
The modifications include new and
modified routine uses specifying, among
other things, the potential sharing of
information to authorized representative
agents of Federal, state, local, territorial/
tribal, international, or foreign agencies
for legal, security, health, or other
administrative reasons. Changes have
also been made to the following
sections: System manager; system
location; authorities; retrieval of
records; procedures for record access
and notification, and contesting records;
and safeguards.
In addition, the system of records is
being modified to reflect major changes
to the policies and practices for the
retention and disposal of records due to
a recent retention schedule change
approved by the National Archives and
Records Administration (NARA). The
change in the system’s retention policy
was required to support the
mobilization requirements in
accordance with DoD policy (DoD
Instruction 1352.01) and to prevent
potential fraudulent enlistments using
duplicated Social Security numbers.
These changes will require the system to
securely retain electronic data in a
cloud computing environment to meet
business needs prior to being securely
archived offsite in a Federal Records
Center on encrypted physical storage
media.
The DoD notices for systems of
records subject to the Privacy Act of
1974, as amended, have been published
in the Federal Register and are available
from the address in
FOR FURTHER
INFORMATION CONTACT
or at the Defense
Privacy, Civil Liberties, and
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Transparency Division website at
https://dpcld.defense.gov.
In accordance with 5 U.S.C. 552a(r)
and OMB Circular No. A–108, the DoD
has provided a report of this system of
records to the OMB and to Congress.
Dated: April 14, 2021.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
SYSTEM NAME AND NUMBER
:
United States Military Entrance
Processing Command (USMEPCOM)
Integrated Resource System (USMIRS),
A0601–270.
SECURITY CLASSIFICATION
:
Unclassified.
SYSTEM LOCATION
:
Primary location: United States
Military Entrance Processing Command
(USMEPCOM), 2834 Green Bay Road,
North Chicago, IL 60064–3094; digital
cloud storage provided by Amazon Web
Services (AWS) GovCloud (US), 12900
Worldgate Drive, Building: IAD21,
Herndon, VA 20170. Segments exist at
Military Entrance Processing Stations
(MEPS) throughout the continental
United States, Alaska, Hawaii, and
Puerto Rico; official mailing addresses
are available on the USMEPCOM web
page at https://www.mepcom.army.mil/
MEPS.aspx.
SYSTEM MANAGER
(
S
):
Commander, U.S. Military Entrance
Processing Command, 2834 Green Bay
Road, North Chicago, IL 60064–3094.
Deputy Director, J–6/Information
Technology Directorate, (847) 688–3680,
ext. 7701.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM
:
10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; 10
U.S.C. Subtitle A, General Military Law,
Part II, Personnel (Chapter 31,
Enlistments and Chapter 33, Original
Appointments of Regular Officers in
Grades Above Warrant Officer Grades);
10 U.S.C. 3013, Secretary of the Army;
10 U.S.C. 5013, Secretary of the Navy;
10 U.S.C. 8013, Secretary of the Air
Force; DoD Directive (DoDD) 1145.02E,
United States Military Entrance
Processing Command (USMEPCOM);
DoD Instruction (DoDI) 1304.02,
Accession Processing Data Collection
Forms; DoDI 1304.12E, DoD Military
Personnel Accession Testing Programs;
DoDI 1304.26, Qualification Standards
for Enlistment, Appointment and
Induction; DoDI 6130.03, Medical
Standards for Appointment, Enlistment,
or Induction in the Military Services;
DoD Manual 1145.02, Military Entrance
Processing Station (MEPS); USMEPCOM
Regulation 680–3, Entrance Processing
and Reporting System Management; and
E.O. 9397 (SSN), as amended.
PURPOSE
(
S
)
OF THE SYSTEM
:
The USMIRS is the official accession
system for the Department of Defense
(DoD). The USMEPCOM uses it to
determine qualifications of applicants
for the Armed Forces of the United
States through aptitude testing, medical
examination, identity verification,
background screening, and
administrative processing. The USMIRS
is also used to determine qualifications
for special category, non-enlistment
applicants for Selective Service
registration, and other Federal agency
applicants when required. Accession
data for the Services is reported to the
Defense Manpower Data Center (DMDC)
for applicant processing, reporting
requirements, and quality assurance.
Records are also used to determine
patterns and trends in the military
population, support mobilization,
prevent fraudulent enlistments, and for
statistical analyses.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM
:
All individuals who report to a
military entrance test site or MEPS for
aptitude testing and/or medical
examination to determine their fitness
for entry into the U.S. Armed Forces
(Army, Navy, Air Force, Marine Corps,
and Coast Guard). Individuals may also
include Selective Service System
inductees and special category non-
enlistment applicants from Federal
agencies such as the Central Intelligence
Agency, Federal Bureau of Investigation,
Federal Aviation Administration, and
other uniformed services such as the
United States Public Health Service
Commissioned Corps or the National
Oceanic and Atmospheric
Administration Commissioned Officer
Corps (as required).
CATEGORIES OF RECORDS IN THE SYSTEM
:
Personally identifying data to include:
Full name and other names used; Social
Security Number (SSN), DoD
Identification (DoD ID) number, alien
registration number, selective service
registration number; gender; date and
place of birth; race and ethnic origin;
height, weight, eye color; biometric data
(fingerprints and digital photograph);
and driver’s license number.
Other personal data to include:
Marital status; citizenship and
immigration status; religious preference,
home and mobile telephone number;
home and mailing address; state of
permanent residence; personal email
address; languages spoken; prior
employment; background investigation.
Dependent family member data
(emergency contact information) to
include: Family members’ full names
and other names used; date of birth;
marital status; home, mobile and work
telephone number; and home and work
address.
Prior military personnel data to
include: Branch; service computation
dates; type of discharge; separation
reason codes; lost time (absent without
leave and desertion); and DoD ID
number.
RECORD SOURCE CATEGORIES
:
The individuals. The individuals’
data is also received from records
maintained by the DMDC. Information
may also be provided by education and
financial institutions, law enforcement
agencies, the Office of Personnel
Management, Social Security
Administration, Department of
Homeland Security, Department of the
Treasury, and other Federal, state and
local agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM
,
INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES
:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as
amended, the records contained in this
system may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
a. To contractors, grantees, experts,
consultants, students, and others
performing or working on a contract,
service, grant, cooperative agreement, or
other assignment for the Federal
Government when necessary to
accomplish an agency function related
to this system of records.
b. To the appropriate Federal, State,
local, territorial, tribal, foreign, or
international law enforcement authority
or other appropriate entity where a
record, either alone or in conjunction
with other information, indicates a
violation or potential violation of law,
whether criminal, civil, or regulatory in
nature.
c. To any component of the
Department of Justice for the purpose of
representing the DoD, or its
components, officers, employees, or
members in pending or potential
litigation to which the record is
pertinent.
d. In an appropriate proceeding before
a court, grand jury, or administrative or
adjudicative body or official, when the
DoD or other Agency representing the
DoD determines that the records are
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relevant and necessary to the
proceeding; or in an appropriate
proceeding before an administrative or
adjudicative body when the adjudicator
determines the records to be relevant to
the proceeding.
e. To the National Archives and
Records Administration for the purpose
of records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
f. To a Member of Congress or staff
acting upon the Member’s behalf when
the Member or staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
g. To appropriate agencies, entities,
and persons when (1) the DoD suspects
or confirms a breach of the system of
records; (2) the DoD determines as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, the DoD (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the DoD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
h. To another Federal agency or
Federal entity, when the DoD
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
i. To such recipients and under such
circumstances and procedures as are
mandated by Federal statute or treaty.
j. To Federal, State and local health
departments for compliance with public
health communicable disease reporting
laws in accordance with 42 U.S.C. 264.
k. To the Social Security
Administration (SSA) and the United
States Citizenship and Immigration
Services (USCIS) to verify eligibility to
work in the United States as required by
8 U.S.C. 1101 and 8 U.S.C. 1324a.
l. To the Central Intelligence Agency,
Federal Bureau of Investigation, and
Federal Aviation Administration; and
other uniformed services such as the
United States Public Health Service
Commissioned Corps or the National
Oceanic and Atmospheric
Administration Commissioned Officer
Corps when medically processing
special category non-enlistment
applicants on behalf of those agencies.
m. To the Selective Service System
(SSS) to report processing of inductees
in support of a military draft, and for the
purpose of updating the SSS registrant
database as required by 50 U.S.C. 3802.
n. To other Federal, state, local,
territorial or tribal, international, or
foreign agencies, and to financial
institutions, in order to obtain
information relevant and necessary to
USMEPCOM’s qualification
determinations for the individuals
covered by this system of records.
o. To designated officers and
employees of Federal, State, local,
territorial, tribal, international, or
foreign agencies in connection with the
hiring or retention of an employee, the
conduct of a suitability or security
investigation, the letting of a contract, or
the issuance of a license, grant or other
benefit by the requesting agency, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter and the
Department deems appropriate.
p. To foreign or international law
enforcement, security, or investigatory
authorities to comply with requirements
imposed by, or to claim rights conferred
in, international agreements and
arrangements, including those
regulating the stationing and status in
foreign countries of DoD military and
civilian personnel.
q. To appropriate Federal, State, local,
territorial, tribal, foreign, or
international agencies for the purpose of
counterintelligence activities authorized
by U.S. law or Executive Order, or for
the purpose of executing or enforcing
laws designed to protect the national
security or homeland security of the
United States, including those relating
to the sharing of records or information
concerning terrorism, homeland
security, or law enforcement.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS
:
Records may be stored electronically
or on paper in secure facilities in a
locked drawer behind a locked door.
Electronic records may be stored locally
on digital media; in agency-owned
cloud environments; or in vendor Cloud
Service Offerings certified under the
Federal Risk and Authorization
Management Program (FedRAMP).
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS
:
Records may be retrieved by
individual’s name, Social Security
Number (SSN), DoD Identification
Number, USMIRS automatic
identification and data capture (AIDC)
identification code (barcode), and/or
biometric data (fingerprint).
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS
:
All hardcopy applicant records are
retained at each MEPS for a period
ranging between 2 years, 3 years, or a
maximum of 7 years, as defined by
individual qualification status, then
destroyed.
The USMIRS will retain electronic
qualified applicant processing records
in the system until no longer needed for
conducting business. The records will
then be placed on physical storage
media and transferred to the Federal
Records Center (FRC). The FRC will
destroy the records when the applicant
turns 43 years old. USMIRS will retain
electronic permanently disqualified
applicant processing records in the
system until no longer needed for
conducting business. The records will
then be placed on physical storage
media and transferred to the FRC. The
FRC will destroy the records after 99
years.
ADMINISTRATIVE
,
TECHNICAL
,
AND PHYSICAL
SAFEGUARDS
:
Administrative safeguards include
periodic security audits, regular
monitoring of users’ security practices,
employment of methods to ensure only
authorized personnel have access to
personal information, all personnel are
required to have appropriate
background checks conducted prior to
attaining system access, and privileged
users are required to attain and maintain
certification in accordance with DoD
Directive 8140.01 and DoD 8570.01–M.
Technical safeguards include user ID
and password, intrusion detection
system, encryption, external certificate
authority, biometrics, firewall, virtual
private network, DoD public key
infrastructure certificates, common
access card, and security technical
implementation guides. Physical
safeguards include security guards,
identification badges, key cards, safes,
and cipher locks. All USMIRS servers
are stored in either a data center or
locked server/communications room.
RECORD ACCESS PROCEDURES
:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Commander, U.S.
Military Entrance Processing Command,
FOIA/PA Officer (J–1/MEHR–PR), 2834
Green Bay Road, North Chicago, IL
60064–3094. Individuals should provide
their full name, current address
telephone number, and other personal
identifying data that would assist in
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locating the records. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made in accordance with 28
U.S.C. 1746, in the following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
CONTESTING RECORD PROCEDURES
:
The DoD rule for accessing, contesting
and appealing agency determinations by
the individual concerned are published
in 32 CFR part 310 or may be obtained
from the system manager.
NOTIFICATION PROCEDURES
:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Commander, U.S.
Military Entrance Processing Command,
FOIA/PA Officer (J–1/MEHR–PR), 2834
Green Bay Road, North Chicago, IL
60064–3094. Individuals should provide
their full name, current address
telephone number, and other personal
identifying data that would assist in
locating the records. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made in accordance with 28
U.S.C. 1746, in the following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
EXEMPTIONS PROMULGATED FOR THE SYSTEM
:
None.
HISTORY
:
November 3, 2010, 75 FR 67700;
February 25, 2005, 70 FR 9284.
[FR Doc. 2021–08286 Filed 4–20–21; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID USA–2021–HQ–0003]
Submission for OMB Review;
Comment Request
AGENCY
: The U.S. Corps of Engineers,
Department of Defense (DoD).
ACTION
: 30-day information collection
notice.
SUMMARY
: The Department of Defense
has submitted to OMB for clearance the
following proposal for collection of
information under the provisions of the
Paperwork Reduction Act.
DATES
: Consideration will be given to all
comments received by May 21, 2021.
ADDRESSES
: Written comments and
recommendations for the proposed
information collection should be sent
within 30 days of publication of this
notice to www.reginfo.gov/public/do/
PRAMain. Find this particular
information collection by selecting
‘‘Currently under 30-day Review—Open
for Public Comments’’ or by using the
search function.
FOR FURTHER INFORMATION CONTACT
:
Angela James, 571–372–7574, or
whs.mc-alex.esd.mbx.dd-dod-
information-collections@mail.mil.
SUPPLEMENTARY INFORMATION
:
Title; Associated Form; and OMB
Number: Pacific Northwest Households
Recreation Use Surveys; OMB Control
Number 0710–0021.
Type of Request: Extension.
Main Survey
Number of Respondents: 9,200.
Responses per Respondent: 1
Annual Responses: 9,200.
Average Burden per Response: 20
minutes.
Annual Burden Hours: 3,067.
Non-Respondent Follow Up Survey
Number of Respondents: 500.
Responses per Respondent: 1.
Annual Responses: 500.
Average Burden per Response: 10
minutes.
Annual Burden Hours: 83.3.
Total Burden Hours: 3,150.3.
Needs and Uses: The U.S. Army
Corps of Engineers, Bonneville Power
Administration (BPA), and Bureau of
Reclamation (BOR), are jointly
developing an environmental impact
statement (EIS), referred to as the
Columbia River System Operations
(CRSO) EIS. As part of the EIS, the
Corps is tasked with evaluating changes
in the economic value provided by
water-based recreation. The purpose of
this survey effort is to gather
information that will support
development of a water-based
recreational demand model for the
Columbia River Basin in Washington,
Oregon, Idaho, and western Montana.
The proposed design involves a mail
survey for preliminary screening to
identify eligible recreators, followed by
a telephone survey of eligible recreators
to collect data on recreational trips and
activities within the region. The model
will be used to evaluate recreational
impacts associated with alternatives
identified within the CRSO EIS.
Affected Public: Individuals or
households.
Frequency: One time.
Respondent’s Obligation: Voluntary.
OMB Desk Officer: Mr. Vlad Dorjets.
You may also submit comments and
recommendations, identified by Docket
ID number and title, by the following
method:
•Federal eRulemaking Portal: http://
www.regulations.gov. Follow the
instructions for submitting comments.
Instructions: All submissions received
must include the agency name, Docket
ID number, and title for this Federal
Register document. The general policy
for comments and other submissions
from members of the public is to make
these submissions available for public
viewing on the internet at http://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
DOD Clearance Officer: Ms. Angela
James.
Requests for copies of the information
collection proposal should be sent to
Ms. James at whs.mc-alex.esd.mbx.dd-
dod-information-collections@mail.mil.
Dated: April 15, 2021.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[FR Doc. 2021–08231 Filed 4–20–21; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD–2021–OS–0027]
Submission for OMB Review;
Comment Request
AGENCY
: Office of the Under Secretary of
Defense for Personnel and Readiness,
Department of Defense (DoD).
ACTION
: Information collection notice.
SUMMARY
: Consistent with the
Paperwork Reduction Act of 1995 and
its implementing regulations, this
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