Privacy Act of 1974; System of Records
| Citation | 86 FR 36124 |
| Record Number | 2021-14609 |
| Published date | 08 July 2021 |
| Section | Notices |
| Court | Defense Department |
Federal Register, Volume 86 Issue 128 (Thursday, July 8, 2021)
[Federal Register Volume 86, Number 128 (Thursday, July 8, 2021)]
[Notices]
[Pages 36124-36127]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-14609]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2021-OS-0057]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary (OSD), Department of Defense (DoD).
ACTION: Notice of a modified system of records.
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SUMMARY: The OSD is modifying a system of records, originally titled
``Spouse Education and Career Opportunities (SECO) Program, DPR 46,''
to rename it ``Military Spouse Education and Career Opportunities
(SECO) and Career Advancement Account Scholarship (MyCAA) Programs,''
DPR 46, and make other changes. This system of records is being
modified to include records of the Military Spouse Career Advancement
Accounts Scholarship Program. The SECO and MyCAA Programs make
resources and tools available to help military spouses with career
exploration and discovery, career education and training, employment
readiness, and career connections at any point within the military
spouse's career.
DATES: This system of records is effective upon publication; however,
comments on the Routine Uses will be accepted on or before August 9,
2021. The Routine Uses are effective at the close of the comment
period.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
* Mail: DoD cannot receive written comments at this time due to the
COVID-19 pandemic. Comments should be sent electronically to the docket
listed above.
Instructions: All submissions received must include the agency name
and
[[Page 36125]]
docket number for this Federal Register document. The general policy
for comments and other submissions from members of the public is to
make these submissions available for public viewing on the internet at
https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mr. Justin (JK) Kinnaman, 4000 Defense
Pentagon, 5E604, Washington, DC 20301-4000, [email protected] or (703) 571-0104.
SUPPLEMENTARY INFORMATION:
I. Background
This system of records supports the SECO and MyCAA Programs, which
make resources and tools available to help military spouses with career
exploration and discovery, career education and training, employment
readiness, and career connections at any point within the military
spouse's career. The DoD SECO Program, with the addition of the MyCAA
Program, will assist military spouses in pursuing licenses,
certificates, certifications or Associate's degrees (excluding
Associate's degrees in general studies, liberal arts, and
interdisciplinary studies that do not have a concentration) necessary
for gainful employment in high demand, high-growth portable career
fields and occupations. The system allows the spouse to build a profile
including their contact information, education, and employment data.
The system allows the spouse to save information over time to easily
prepopulate it into tools such as resume builders and career and
education planning resources. Records in this system may also be used
as a management tool for statistical analysis, tracking, reporting,
evaluating program effectiveness, conducting research, and for surveys
to inform departmental decisions on military support and benefits
policy.
Subject to public comment, the DoD proposes to update this SORN to
add the standard DoD routine uses (routine uses A through I) and to
allow for additional disclosures outside DoD related to the purpose of
this system of records. Additionally, the following sections of the DPR
46 SORN are also being changed: System name, system location,
authority, purpose, categories of records, record source categories,
retrieval of records, retention and disposal of records, safeguards,
contesting records, notification procedures, and history.
DoD SORNs have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or at the
Defense Privacy, Civil Liberties, and Transparency Division (DPCLTD)
website at https://dpcld.defense.gov/Privacy/.
II. Privacy Act
Under the Privacy Act, a ``system of records'' is a group of
records under the control of an agency from which information is
retrieved by the name of an individual or by some identifying number,
symbol, or other identifying particular assigned to the individual. In
the Privacy Act, an individual is defined as a U.S. citizen or lawful
permanent resident.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108, DPCLTD has provided a report of this
system of records to the OMB and to Congress.
Dated: June 28, 2021.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Military Spouse Education and Career Opportunities (SECO) and
Career Advancement Account Scholarship (MyCAA) Programs, DPR 46.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Defense Information Systems Agency (DISA), Defense Enterprise
Computing Centers (DECC) Montgomery, 401 East Moore Drive, Maxwell Air
Force Base, AL 36114-3000. Information may also be stored within a
government-certified cloud, in accordance with policy established by
the Department's Chief Information Officer (CIO), 6000 Defense
Pentagon, Washington, DC 20301-6000.
SYSTEM MANAGER(S):
Director, Military Community Support Programs, SECO Program
Manager, Military Community and Family Policy (MC&FP), 4800 Mark Center
Drive, Alexandria, VA 22350-2300; email: [email protected], phone:
571-372-5314.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 10 U.S.C. 1144, Employment Assistance, Job Training
Assistance, and Other Transitional Services: Department Of Labor; 10
U.S.C. 1782, Surveys of Military Families; 10 U.S.C. 1784, Employment
opportunities for military spouses; 10 U.S.C. 1784a, Education and
training opportunities for military spouses to expand employment and
portable career opportunities; E.O. 13607, Establishing Principles of
Excellence for Educational Institutions Serving Service members,
Veterans, Spouses, and Other Family Members; and DoD Instruction
1342.22, Military Family Readiness.
PURPOSE OF THE SYSTEM:
A. To support the operation of the SECO program, which is the
primary source of education, career, employment counseling, and
scholarship financial assistance for all military spouses, and the SECO
website, which delivers the resources and tools necessary to assist
military spouses with career exploration/discovery, career education
and training, employment readiness, and career connections.
B. To support the operation of the MyCAA program, which provides a
record of educational endeavors and progress of military spouses
participating in education services and manages tuition assistance
scholarship, tracks enrollments and funding, and facilitates
communication with participants.
C. To support statistical analysis, tracking, reporting, program
effectiveness evaluations, research, and surveys to inform departmental
decisions on military support and benefits policy.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Participating spouses of members of the United States Armed Forces
(military spouses).
CATEGORIES OF RECORDS IN THE SYSTEM:
A. Concerning the military spouse: Name, DoD ID number, date of
birth, gender, contact information such as address, email address, and
phone numbers; years as military spouse; previous work experience,
education, certificates and licenses; skills, abilities, and
competencies, user account information and any unique identifying user
number assigned to the military spouse. Information about program-
related activity such as education training plan, career goal, and
course/educational institution enrollment and status information;
financial assistance information; academic evaluations and/or
transcripts from schools, and education test results from testing
agencies.
B. Concerning the military sponsor: Name, pay grade, current
projected date of separation, branch of service, service eligibility,
permanent change of station location, and time in service.
[[Page 36126]]
RECORD SOURCE CATEGORIES:
The military spouse and/or sponsor; transcripts and/or evaluations
from schools and test results from testing agencies; the Defense
Enrollment Eligibility Reporting System (DEERS).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the federal government when
necessary to accomplish an agency function related to this system of
records.
B. To the appropriate federal, state, local, territorial, tribal,
or foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
C. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
D. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant to the proceeding.
E. To the National Archives and Records Administration for the
purpose of records management inspections conducted under authority of
44 U.S.C. 2904 and 2906.
F. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
G. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
H. To another Federal agency or Federal entity, when the DoD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
I. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
J. To authorized DoD contractors and grantees for the purpose of
supporting research studies concerned with the education of military
spouses participating in DoD-funded spousal education programs in non-
identifiable form.
K. To civilian educational institutions where the participant is
enrolled, for the purposes of ensuring correct enrollment and billing
information.
L. To the Department of Veterans Affairs, to the Department of
Education, Consumer Financial Protection Bureau, and the Department of
Justice for the purpose of ensuring prospective students are provided
appropriate information regarding their options under, eligibility for,
and costs associated with Federal military and veterans' educational
benefits programs.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in electronic storage media. Electronic
records may be stored in agency-owned cloud environments; or in vendor
Cloud Service Offerings certified under the Federal Risk and
Authorization Management Program (FedRAMP).
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Information in this system may be retrieved by name, DoD ID number,
or MyCAA profile number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
A. SECO user accounts and records are deleted after 3 consecutive
years of inactivity.
B. MyCAA records are destroyed 10 years after notification of
separation, retirement, or discharge of the spouse's sponsor/service
member.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Unauthorized access to records is low due to the system being
hosted on a DoD Risk Management Framework lifecycle cybersecurity
infrastructure. Electronic records are maintained on a military
installation in a secure building in a controlled area accessible only
to authorized personnel. Physical entry is restricted by the use of
locks and passwords and administrative procedures which are changed
periodically. The system is designed with access controls,
comprehensive intrusion detection, and virus protection. Access to
personally identifiable information is role based and restricted to
those requiring the data in the performance of their official duties
and upon completing annual information assurance and privacy training.
Records are encrypted during transmission to protect session
information and at rest. Encrypted random tokens are implemented to
protect against session hijacking attempts.
RECORD ACCESS PROCEDURES:
Individuals seeking access to their records should follow the
procedures in 32 CFR part 310. Individuals should address written
inquires to the Office of the Secretary of Defense/Joint Staff Freedom
of Information Act Requester Service Center, 1155 Defense Pentagon,
Washington, DC 20301-1155. Signed, written requests should include the
individual's full name, DoD ID number, current address, and telephone
number and this system of records notice number. In addition, the
requester must provide either a notarized signature or an unsworn
declaration made in accordance with 28 U.S.C. 1746, in the following
format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
310.
[[Page 36127]]
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system should follow the instructions
for Record Access Procedures above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
May 21, 2018; 83 FR 23438.
[FR Doc. 2021-14609 Filed 7-7-21; 8:45 am]
BILLING CODE 5001-06-P
