Privacy Act of 1974; System of Records
| Published date | 04 November 2021 |
| Citation | 86 FR 60900 |
| Record Number | 2021-24024 |
| Section | Notices |
| Court | Interior Department |
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under the Tribal regulations according
to the Part 162 regulations.
Accordingly, the Federal and Tribal
interests weigh heavily in favor of
preemption of State and local taxes on
lease-related activities and interests,
regardless of whether the lease is
governed by Tribal leasing regulations
or Part 162. Improvements, activities,
and leasehold or possessory interests
may be subject to taxation by the Pascua
Yaqui Tribe of Arizona.
Bryan Newland,
Assistant Secretary—Indian Affairs.
[FR Doc. 2021–24091 Filed 11–3–21; 8:45 am]
BILLING CODE 4337–15–P
DEPARTMENT OF THE INTERIOR
Office of the Secretary
[DOI–2021–0011; 22XD4523WS,
DWSN00000.000000, DS64800000, DP64803]
Privacy Act of 1974; System of
Records
AGENCY
: Office of the Secretary, Interior.
ACTION
: Notice of a new system of
records.
SUMMARY
: Pursuant to the provisions of
the Privacy Act of 1974, as amended,
the Department of the Interior (DOI) is
issuing a public notice of its intent to
create a new Privacy Act system of
records titled, ‘‘INTERIOR/DOI–92,
Public Health Emergency Response
Records.’’ This system of records notice
(SORN) describes DOI’s collection,
maintenance, and use of records on
individuals associated with DOI efforts
to respond to the Coronavirus Disease
2019 (COVID–19), a declared public
health emergency, and protect the
health and safety of its workforce and
members of the public. This newly
established system will be included in
DOI’s inventory of record systems.
DATES
: This new system will be effective
upon publication. New routine uses will
be effective December 6, 2021. Submit
comments on or before December 6,
2021.
ADDRESSES
: You may send comments
identified by docket number [DOI–
2021–0011] by any of the following
methods:
•Federal eRulemaking Portal:
https://www.regulations.gov. Follow the
instructions for sending comments.
•Email: DOI_Privacy@ios.doi.gov.
Include docket number [DOI–2021–
0011] in the subject line of the message.
•U.S. mail or hand-delivery: Teri
Barnett, Departmental Privacy Officer,
U.S. Department of the Interior, 1849 C
Street NW, Room 7112, Washington, DC
20240.
Instructions: All submissions received
must include the agency name and
docket number [DOI–2021–0011]. All
comments received will be posted
without change to https://
www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received, go to https://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT
: Teri
Barnett, Departmental Privacy Officer,
U.S. Department of the Interior, 1849 C
Street NW, Washington, DC 20240, DOI_
Privacy@ios.doi.gov or 202–208–1605.
SUPPLEMENTARY INFORMATION
:
I. Background
The DOI Office of Occupational Safety
and Health (OSH) is establishing a new
Department-wide system of records,
INTERIOR/DOI–92, Public Health
Emergency Response Records. This
system will help DOI manage records
related to DOI’s response to the COVID–
19 public health emergency and future
high consequence public health threats,
support emergency or medically related
decisions affecting DOI personnel, and
ensure the health and safety of the
various categories of personnel,
contractors, grantees, detailees,
volunteers, interns, long-term trainees,
and visitors at DOI owned, operated,
leased or managed facilities or
properties.
This system supports DOI’s COVID–
19 vaccination and testing program as
required by Executive Orders 14043 and
14042; Office of Management and
Budget (OMB) Memorandums M–21–15
and M–21–25; COVID–19 Workplace
Safety: Agency Model Safety Principles
issued by the Federal Safer Federal
Workforce Task Force; and other
applicable law and policy. Federal
labor, employment and workforce
health and safety laws that govern the
collection, dissemination, and retention
of DOI employees’ medical information
include the Americans with Disability
Act (ADA), the Rehabilitation Act of
1973 (Rehab Act), and the Occupational
Safety and Health Act of 1970. The
Department of Health and Human
Services (HHS) Secretary may, under
section 319 of the Public Health Service
(PHS) Act codified at 42 U.S.C 247d,
declare that: (a) A disease or disorder
presents a public health emergency; or
(b) that a public health emergency,
including significant outbreaks of
infectious disease or bioterrorist attacks,
otherwise exists.
The Occupational Safety and Health
Act (OSHA) of 1970, Public Law 91–
596, 29 U.S.C. 668, Section 19(a)
requires the head of each Federal agency
to establish and maintain an effective
and comprehensive occupational safety
and health program and safe and
healthful places and conditions of
employment, and to keep adequate
records of all occupational accidents
and illnesses for proper evaluation and
necessary corrective action. OSHA also
requires that Federal agencies maintain
an injury and illness prevention
program, which is a proactive process
designed to reduce injuries, illnesses,
and fatalities. State governors also have
the authority to declare public health
emergencies by executive order or other
declaration. State declared public health
emergencies could also involve a
significant risk of substantial harm to
DOI personnel or visitors at DOI
buildings, facilities and events.
Executive Order 14043, Requiring
Coronavirus Disease 2019 Vaccination
for Federal Employees, signed
September 9, 2021, establishes
mandatory requirements for Federal
executive agencies to implement a
program to require COVID–19
vaccinations for Federal employees,
with some exceptions as required by
law. Additionally, Executive Order
14042, Ensuring Adequate COVID
Safety Protocols for Federal Contractors,
signed September 9, 2021, establishes
requirements for Federal executive
agencies to implement workplace safety
protocols for contractors and
subcontractors to protect the health and
safety of the Federal workforce and
members of the public. DOI is
implementing these requirements to
ensure the safety of its workforce and
visitors to its facilities and sponsored
events.
DOI will collect and maintain
information within the scope of this
system of records when it is determined
that it is authorized and necessary to
meet Federal requirements and respond
to a declared public health emergency.
To make this determination, DOI will
evaluate the privacy risks for the
collection of information, who the
information pertains to, how the
information is used and shared, the
actions needed to protect individuals
and respond to the public health
emergency, and the laws that may
apply, including the U.S. Constitution,
Executive orders, Federal privacy laws,
Federal labor and employment laws,
and Federal workforce health and safety
laws.
DOI will only collect the minimum
information necessary to respond to
COVID–19, or future high consequence
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public health threat, and comply with
Federal workforce safety requirements,
when DOI determines that a significant
risk of substantial harm exists to
individuals working at or visiting a DOI
controlled facility, or attending a DOI
sponsored event in a non-DOI
controlled facility. These circumstances
may include mitigation response
activities in response to: (1) An
Executive order or mandate or health
related declaration of a national
emergency by the President; (2) a
declared public health emergency by the
HHS Secretary; (3) when designated
Federal or state officials make a
declaration or official determination
that a public health emergency exists; or
(4) when DOI determines that a
significant risk of substantial harm
exists to the health of DOI personnel or
visitors and it is necessary to ensure
their health and safety in accordance
with the Centers for Disease Control and
Prevention (CDC) and other Federal and
local guidance on communicable
disease.
DOI’s responsibilities for ensuring a
safe workforce and secure buildings and
workspaces depend on the nature and
circumstances of the public health
emergency. In order to meet
requirements for workforce safety and
the Federal government-wide COVID–19
response, DOI must collect information
on its workforce related to the COVID–
19 disease to protect its workforce and
customers. DOI will make all efforts to
minimize the collection of information
to the greatest extent possible to protect
individual privacy and will only share
information when authorized by the
subject individuals or when authorized
or required by law. Records may include
personally identifiable information of
individuals who have: (1) Contracted or
may have been exposed to a suspected
or confirmed disease or illness that is
the subject of a declared public health
emergency; (2) attested to their
vaccination status or are required to
participate in a vaccination program; or
(3) are required to participate in a
testing program or have undergone
testing for a disease or illness that is the
subject of a declared public health
emergency or a Federal, state, or local
public health order. Records on
individuals may include circumstances
and dates of suspected exposure;
symptoms, referrals and results of
screening or treatments; health status
information; and related medical
information such as vaccination records
and results of testing for disease or
illness. DOI may also collect location
and dates of potential exposure,
information related to employee
requests for reasonable accommodation,
and other information that may be
relevant or required for DOI to comply
with Federal guidelines and prevent or
slow the spread of the COVID–19
disease and mitigate health impacts to
DOI personnel, visitors, and other
individuals at DOI controlled facilities
and sponsored events.
DOI is establishing a screening testing
program for SARS–CoV–2, the virus that
causes COVID–19, in limited
circumstances to test personnel who
work onsite and who are not fully
vaccinated and have requested a legal
exception under the law for reasonable
accommodations due to medical reasons
or religious belief. The purpose of the
testing is to identify asymptomatic or
presymptomatic infected individuals
who may have been exposed to the
SARS–CoV–2 virus to protect the health
and safety of individuals in DOI
buildings, facilities, and events.
Employees who are fully vaccinated
generally do not need to participate in
the testing program. An employee’s
failure to comply with vaccination or
testing requirements may result in
disciplinary action, including an
adverse action. However, records of
proposed disciplinary actions are
maintained in other employee personnel
records under a separate SORN and will
not be maintained in this system of
records.
Federal civilian employee medical
records are covered by a government-
wide Privacy Act SORN published by
the Office of Personnel Management
(OPM), OPM/GOVT–10, Employee
Medical File System Records (75 FR
35099, June 21, 2010; modification
published at 80 FR 74815, November 30,
2015). These Federal employee
confidential medical records are
managed in accordance with OPM
regulations at 5 CFR part 293, the OPM/
GOVT–10 SORN, and its published
routine uses. The OPM/GOVT–10 SORN
covers Federal civilians that are
identified under Title 5 U.S.C. chapter
21. The majority of DOI Federal
employees fall under Title 5 and their
medical records are covered by the
OPM/GOVT–10 SORN and must be
managed in accordance with that SORN
and applicable OPM regulations.
This DOI–92 notice covers DOI
employees and individuals that do not
fall under Title 5 and OPM’s personnel
recordkeeping authority and thus are
not covered by the OPM/GOVT–10
SORN. This includes DOI workers, such
as Title 25 Indian education personnel
and any other DOI workers, to the extent
they are not Federal employees as
defined under 5 U.S.C. 2105 or are not
subject to OPM regulations. This system
may also include information collected
or maintained on DOI personnel,
contractors, partners, detailees,
volunteers, interns, long-term trainees,
and visitors at or on facilities, buildings,
grounds, and properties that are owned,
operated, leased, managed or used by
DOI, or DOI sponsored meetings and
events. The information collected is
required to conduct health screening for
COVID–19 or other high consequence
public health threat, and will be used to
prevent the spread of disease and
reduce the risk of individuals with
symptoms of a communicable disease
entering a DOI building, facility, or DOI
hosted event. As part of health
screening efforts, DOI may be required
to monitor symptoms to identify
persons who may have been exposed to
communicable disease, or identify and
notify personnel or visitors who were
present in a DOI building, facility or
event that may have had physical
contact with or come into close
proximity with individuals who were
infected or had symptoms of infection
with a communicable disease.
Information in this system may be
shared with other DOI bureaus and
offices that have a need to know to carry
out their mission-essential functions,
when it is determined that the sharing
is authorized under applicable laws and
DOI policy and it is necessary to allow
DOI to manage a vaccination and testing
program and respond to a declared
public health emergency. To the extent
permitted by law, DOI may also share
information with appropriate Federal,
state, local, tribal, territorial, foreign, or
international government agencies when
authorized and compatible with the
purpose of this system, or when proper
and necessary, consistent with the
routine uses set forth in this system of
records notice.
II. Privacy Act
The Privacy Act of 1974, as amended,
embodies fair information practice
principles in a statutory framework
governing the means by which Federal
agencies collect, maintain, use, and
disseminate individuals’ records. The
Privacy Act applies to records about
individuals that are maintained in a
‘‘system of records.’’ A ‘‘system of
records’’ is a group of any records under
the control of an agency from which
information is retrieved by the name of
an individual or by some identifying
number, symbol, or other identifying
particular assigned to the individual.
The Privacy Act defines an individual
as a United States citizen or lawful
permanent resident. Individuals may
request access to their own records that
are maintained in a system of records in
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the possession or under the control of
DOI by complying with DOI Privacy Act
regulations at 43 CFR part 2, subpart K,
and following the procedures outlined
in the Records Access, Contesting
Record, and Notification Procedures
sections of this notice.
The Privacy Act requires each agency
to publish in the Federal Register a
description denoting the existence and
character of each system of records that
the agency maintains and the routine
uses of each system. The INTERIOR/
DOI–92, Public Health Emergency
Response Records, SORN is published
in its entirety below. In accordance with
5 U.S.C. 552a(r), DOI has provided a
report of this system of records to the
Office of Management and Budget and
to Congress.
III. Public Participation
You should be aware your entire
comment including your personally
identifiable information, such as your
address, phone number, email address,
or any other personal information in
your comment, may be made publicly
available at any time. While you may
request to withhold your personally
identifiable information from public
review, we cannot guarantee we will be
able to do so.
SYSTEM NAME AND NUMBER
:
INTERIOR/DOI–92, Public Health
Emergency Response Records.
SECURITY CLASSIFICATION
:
Unclassified.
SYSTEM LOCATION
:
Records are maintained by the Office
of Occupational Safety and Health, U.S.
Department of the Interior, 1849 C Street
NW, Washington, DC 20240; all DOI
bureaus and offices in Washington, DC,
and in field locations; and DOI
contractor facilities.
SYSTEM MANAGER
(
S
):
Director, Office of Occupational
Safety and Health, U.S. Department of
the Interior, 1849 C Street NW, Office
4316, Mail Stop 4310, Washington, DC
20240.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM
:
5 U.S.C. 301; Section 319 of the
Public Health Service (PHS) Act (42
U.S.C. 247d); 40 U.S.C. 1315;
Coronavirus Aid, Relief, and Economic
Security (CARES) Act, Public Law 116–
136, Div. B., Title VIII, sec. 18115, 134
Stat. 574 (codified in 42 U.S.C. 274d
note); Americans with Disabilities Act,
42 U.S.C. 12112, 29 CFR 1602.14,
1630.14; the Rehabilitation Act of 1973
(Rehab Act), 29 U.S.C. 701 et seq.;
Medical Examinations for Fitness for
Duty Requirements, including 5 CFR
part 339; the Occupational Safety and
Health Act of 1970, 29 U.S.C. Chapter
15, 29 CFR part 1904, 29 CFR
1910.1020, and 29 CFR 1960.66;
Executive Order 13991; Executive Order
13994; Executive Order 14042;
Executive Order 14043; Executive Order
12196; 5 U.S.C. 7902; 25 U.S.C. 2012,
Indian Education Personnel; 25 CFR
chapter I, subchapter E, Education;
Section 2 of the Reorganization Plan No.
3 of 1950 (64 Stat. 1262).
PURPOSE
(
S
)
OF THE SYSTEM
:
The purpose of this system is to
maintain records related to DOI’s
response to the COVID–19 public health
emergency or other high-consequence
public health threat, to mange a
workplace health screening and
vaccination program, and document
results of screening and diagnostic
testing to protect the Federal workforce
and stop or reduce the spread of
infectious disease or illness. This
system will be used to:
(1) Comply with Executive orders,
Federal Government and OSHA
requirements;
(2) Manage records as part of the
COVID–19 vaccination requirement
including confirming vaccination status
and maintaining proof of vaccination;
(3) Manage records related to a testing
program including overseeing
preventative testing to test personnel
working onsite who are not fully
vaccinated, and to permit entry to DOI
managed or controlled facilities and
events to meet Federal requirements and
fulfill DOI’s responsibilities to the
extent permitted by law;
(4) Conduct screening and testing for
select circumstances such as employees
who have a need to physically enter
another Federal facility or workspace for
official DOI business;
(5) Conduct screening and testing for
employees on official travel to meet
local requirements where testing is a
condition for entry, or for employees on
official travel returning from an area of
high risk of exposure as a condition of
entry to a DOI facility;
(6) Document reports of illness or
communicable disease that are the
subject of a declaration of public health
emergency by HHS or designated state
officials that may pose a significant risk
of substantial harm to the health of DOI
personnel and visitors;
(7) Identify and provide notifications
to personnel and visitors who may have
been exposed to individuals while
working onsite or visiting DOI
buildings, facilities or events;
(8) Inform Federal, state or local
public health authorities as necessary to
protect public health as allowed or
when required by law; and
(9) Take appropriate actions as
necessary to prevent the introduction,
transmission, and spread of
communicable disease by persons who
have contracted or were exposed to such
a disease and came in close physical
proximity to or had physical contact
with other persons while working in or
visiting a DOI facility or event.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM
:
DOI personnel, including non-Title 5
employees, contractors, detailees,
interns, volunteers, long-term trainees;
DOI partners and employees and
detailees from other Federal agencies;
visitors or participants at DOI managed
meetings, events and conferences;
visitors or individuals who participate
in health screening at DOI owned,
operated, managed, or leased buildings
and facilities; and visitors or individuals
who are suspected or confirmed to have
a disease or illness that is the subject of
a declared public health emergency, or
may have been exposed to someone who
is suspected or confirmed to have a
disease or illness that is the subject of
a declared public health emergency.
CATEGORIES OF RECORDS IN THE SYSTEM
:
Information collected for health
screening includes contact information,
vaccination and testing program related
information, medical reports and
assessments, and other related
information that may be required. This
information may include but is not
limited to:
•Full name;
•Address;
•Bureau, office, organization, duty
location, facility, work site, and specific
work space(s) accessed;
•Official contact information;
•Work or personal phone number(s);
•Work or personal email address(es);
•Employee’s supervisor name,
address, and contact information;
•Contractor’s supervisor/contracting
officer representative name, address,
and contact information;
•Date(s) and time(s) of entrance and
exit from DOI buildings, facilities,
workspaces, or events;
•Date(s) and/or circumstances of the
individual’s suspected or actual
exposure to disease or illness including
symptoms, as well as locations within
DOI workplaces where an individual
may have contracted or been exposed to
the disease or illness;
•Names and contact information of
other personnel or visitors that the
individual interacted with at or on a
DOI workspace, facility, or grounds
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during the time the individual was
suspected to or had contracted the
disease or illness;
•Current work status of the
individual (e.g., administrative leave,
sick leave, teleworking, in the office);
•Vaccination status, dates of
vaccination, type of vaccine, and proof
of vaccination including copies of
COVID–19 Vaccination Record Card, a
copy of medical records documenting
vaccination, a copy of immunization
records, or other official documentation
containing information on vaccination;
•Medical screening information
including name, date of birth, age,
medical status medical history, and
other information that may be required;
•Information directly related to
screening and testing for disease or
illness including but not limited to
testing status, date and location of
testing, test type, test results, disease
type, symptoms, treatments;
•Dates and source of exposure, and
recent dates and DOI locations and
workspaces visited; and
•Other information that may be
relevant and necessary to achieve the
purpose of health screening or the
vaccination and testing program.
For other agency Federal employees,
detailees, partners, non-DOI contractors,
visitors and members of the public at or
on DOI owned, operated, leased or
managed buildings, facilities, and
events, the following information may
be collected:
•Full name;
•Preferred phone number(s);
•Preferred email address(es);
•Name(s) and contact information for
DOI personnel sponsoring visitors or
participants at meetings or conferences
or meetings in or at DOI workspaces,
facilities, buildings, parks and grounds;
•Name(s) of individuals encountered
while in or at DOI workspaces, facilities,
buildings, parks and grounds;
•Information directly related to
screening and testing for disease or
illness including but not limited to date
of testing, frequency of testing, test
results, symptoms, treatments;
•Dates and source of exposure, and
recent dates and DOI locations and
workspaces visited;
•Vaccination status, including fully
vaccinated, not vaccinated, or decline to
provide status; and
•Date(s) and time(s) of entrance and
exit from DOI buildings, facilities, or
events, or other related information.
Information on entry and exit from DOI
buildings may be obtained from the
INTERIOR/DOI–46, Physical Security
Access Files, system when relevant and
necessary to achieve the purpose of this
SORN.
This system may also include records
on individuals created, collected or
required to be reported to health
officials in accordance with the
requirements of the Coronavirus Aid,
Relief, and Economic Security Act
(CARES Act), which requires
laboratories that perform or analyze a
test that is intended to detect or to
diagnose a possible case of COVID–19 to
report the result of that testing to public
health officials. This information
includes:
•Full Name;
•Address; and
•Test results.
RECORD SOURCE CATEGORIES
:
Records are obtained from DOI
personnel, partners, other Federal
agency employees, and individuals who
provide relevant information on
vaccination, testing or exposure to
COVID–19 or other high-consequence
public health threat; visitors at DOI
owned, operated, leased or managed
buildings, facilities or events; their
family members or other potential
source of exposure to COVID–19 or
other high-consequence public health
threat; DOI, bureau, and office records
including other systems of records;
contractors or service providers
performing testing, screening or related
services; other Federal or state agencies,
public health organizations, or
physicians with consent of the subject
individual or when authorized by law;
employers and other entities and
individuals who may provide relevant
information on a suspected or
confirmed disease or illness that is the
subject of a declared public health
emergency.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM
,
INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES
:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DOI as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
A. To the Department of Justice (DOJ),
including Offices of the U.S. Attorneys,
or other Federal agency conducting
litigation or in proceedings before any
court, adjudicative, or administrative
body, when it is relevant or necessary to
the litigation and one of the following
is a party to the litigation or has an
interest in such litigation:
(1) DOI or any component of DOI;
(2) Any other Federal agency
appearing before the Office of Hearings
and Appeals;
(3) Any DOI employee or former
employee acting in his or her official
capacity;
(4) Any DOI employee or former
employee acting in his or her individual
capacity when DOI or DOJ has agreed to
represent that employee or pay for
private representation of the employee;
or
(5) The United States Government or
any agency thereof, when DOJ
determines that DOI is likely to be
affected by the proceeding.
B. To a congressional office when
requesting information on behalf of, and
at the request of, the individual who is
the subject of the record.
C. To the Executive Office of the
President in response to an inquiry from
that office made at the request of the
subject of a record or a third party on
that person’s behalf, or for a purpose
compatible with the reason for which
the records are collected or maintained.
D. To any criminal, civil, or regulatory
law enforcement authority (whether
Federal, state, territorial, local, tribal or
foreign) when a record, either alone or
in conjunction with other information,
indicates a violation or potential
violation of law—criminal, civil, or
regulatory in nature, and the disclosure
is compatible with the purpose for
which the records were compiled.
E. To an official of another Federal
agency to provide information needed
in the performance of official duties
related to reconciling or reconstructing
data files or to enable that agency to
respond to an inquiry by the individual
to whom the record pertains.
F. To Federal, state, territorial, local,
tribal, or foreign agencies that have
requested information relevant or
necessary to the hiring, firing or
retention of an employee or contractor,
or the issuance of a security clearance,
license, contract, grant or other benefit,
when the disclosure is compatible with
the purpose for which the records were
compiled.
G. To representatives of the National
Archives and Records Administration
(NARA) to conduct records management
inspections under the authority of 44
U.S.C. 2904 and 2906.
H. To state, territorial and local
governments and tribal organizations to
provide information needed in response
to court order and/or discovery
purposes related to litigation, when the
disclosure is compatible with the
purpose for which the records were
compiled.
I. To an expert, consultant, grantee, or
contractor (including employees of the
contractor) of DOI that performs services
requiring access to these records on
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DOI’s behalf to carry out the purposes
of the system.
J. To appropriate agencies, entities,
and persons when:
(1) DOI suspects or has confirmed that
there has been a breach of the system of
records;
(2) DOI has determined that as a result
of the suspected or confirmed breach
there is a risk of harm to individuals,
DOI (including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with DOI’s efforts to respond
to the suspected or confirmed breach or
to prevent, minimize, or remedy such
harm.
K. To another Federal agency or
Federal entity, when DOI determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in:
(1) Responding to a suspected or
confirmed breach; or
(2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
L. To the Office of Management and
Budget (OMB) during the coordination
and clearance process in connection
with legislative affairs as mandated by
OMB Circular A–19.
M. To the Department of the Treasury
to recover debts owed to the United
States.
N. To the news media and the public,
with the approval of the Public Affairs
Officer in consultation with counsel and
the Senior Agency Official for Privacy,
where there exists a legitimate public
interest in the disclosure of the
information, except to the extent it is
determined that release of the specific
information in the context of a
particular case would constitute an
unwarranted invasion of personal
privacy.
O. To appropriate Federal, state, local,
tribal, or foreign governmental agencies
or multilateral governmental
organizations, to the extent permitted by
law, and in consultation with legal
counsel, for the purpose of protecting
the vital interests of a data subject or
other persons, including to assist such
agencies or organizations in preventing
exposure to or transmission of a
communicable or quarantinable disease
or to combat other significant public
health threats.
P. To Federal agencies such as the
Health and Human Services (HHS),
State and local health departments, and
other public health or cooperating
medical authorities in connection with
program activities and related
collaborative efforts to deal more
effectively with exposures to
communicable diseases, and to satisfy
mandatory reporting requirements when
applicable.
Q. To missing person or location
organizations where DOI does not have
sufficient contact information to the
extent necessary to obtain information
to aid in locating persons who were
possibly exposed or exposed others to a
communicable disease at a DOI facility.
R. To a contractor or shared service
provider conducting health screening,
testing or notification activities on
behalf of DOI, to help DOI manage
vaccination and testing program records
and procedures, and implementation of
health screening, testing, and contact
tracing.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES
:
None.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS
:
Electronic records are stored in secure
facilities. Confidential employee records
are maintained with appropriate
administrative, physical and technical
controls to protect individual privacy.
Paper records are contained in file
folders stored in file cabinets in secure
office locations.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS
:
Records may be retrieved by any of
the categories of records, including
name, location, date of exposure, or
work status.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS
:
In accordance with the ADA and the
Rehabilitation Act, information in this
system must be maintained as
confidential medical records, on
separate forms and in separate medical
files (42 U.S.C. 12112(d)(3)(B); 42 U.S.C.
sec 2000ff–5(a); 29 CFR 1630.14(b)(1),
(c)(1), (d)(4)(i); and 29 CFR 1635.9(a)).
Therefore, these records must be stored
separately from other personnel records
and must be maintained for at least one
year from creation date (29 CFR
1602.14).
Records in this system are maintained
in accordance with the NARA General
Records Schedule (GRS) 2.7, Item 060,
Occupational individual medical case
files, which covers OSHA medical
records and medical surveillance
records that include personal and
occupational health histories. The
disposition is temporary. Short-term
records are destroyed one year after
employee separation or transfer (DAA–
GRS–2017–0010–0010). Long-term
records are destroyed 30 years after
employee separation or when the
employee’s Official Personnel Folder is
destroyed, whichever is longer (DAA–
GRS–2017–0010–0009). Visitor
processing records are covered by GRS
5.6, Items 110 and 111, and must be
destroyed when either two or five years
old, depending on security level, but
may be retained longer if required for
business use, pursuant to DAA–GRS–
2017–0006–0014 and –0015.
Approved destruction methods for
temporary records that have met their
retention period include shredding or
pulping paper records, and erasing or
degaussing electronic records in
accordance with DOI policy and NARA
guidelines.
ADMINISTRATIVE
,
TECHNICAL
,
AND PHYSICAL
SAFEGUARDS
:
Records contained in this system are
safeguarded in accordance with 43 CFR
2.226 and other applicable security and
privacy rules and policies. During
normal hours of operation, paper
records are maintained in locked file
cabinets under the control of authorized
personnel. Computer servers on which
electronic records are stored are located
in secured DOI controlled facilities with
physical, technical and administrative
levels of security to prevent
unauthorized access to the DOI network
and information assets. Access is only
granted to authorized personnel and
each person granted access to the
system must be individually authorized
to use the system. A Privacy Act
Warning Notice appears on computer
monitor screens when records
containing information on individuals
are first displayed. Data exchanged
between the servers and the system is
encrypted. Backup tapes are encrypted
and stored in a locked and controlled
room in a secure, off-site location.
Computerized records systems follow
the National Institute of Standards and
Technology privacy and security
standards as developed to comply with
the Privacy Act of 1974, as amended, 5
U.S.C. 552a; Paperwork Reduction Act
of 1995, 44 U.S.C. 3501–3521 et seq.;
Federal Information Security
Modernization Act of 2014, 44 U.S.C.
3551 et seq.; and the Federal
Information Processing Standards 199:
Standards for Security Categorization of
Federal Information and Information
Systems. Security controls include user
identification, multi-factor
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Federal Register / Vol. 86, No. 211 / Thursday, November 4, 2021 / Notices
authentication, database permissions,
encryption, firewalls, audit logs, and
network system security monitoring,
and software controls.
Access to records in the system is
limited to authorized personnel who
have a need to access the records in the
performance of their official duties, and
each user’s access is restricted to only
the functions and data necessary to
perform that person’s job
responsibilities. System administrators
and authorized users are trained and
required to follow established internal
security protocols and must complete
all security, privacy, and records
management training and sign the DOI
Rules of Behavior. DOI has conducted
privacy impact assessments on the
collection of information for the
vaccination program and the supporting
IT system to identify and evaluate
potential privacy risks and ensure
appropriate safeguards are implemented
to protect privacy.
RECORD ACCESS PROCEDURES
:
An individual requesting records on
himself or herself should send a signed,
written inquiry to the System Manager
identified above. The request must
include the specific bureau or office that
maintains the record to facilitate
location of the applicable records. The
request envelope and letter should both
be clearly marked ‘‘PRIVACY ACT
REQUEST FOR ACCESS.’’ A request for
access must meet the requirements of 43
CFR 2.238.
CONTESTING RECORD PROCEDURES
:
An individual requesting corrections
or the removal of material from his or
her records should send a signed,
written request to the System Manager
identified above. The request must
include the specific bureau or office that
maintains the record to facilitate
location of the applicable records. A
request for corrections or removal must
meet the requirements of 43 CFR 2.246.
NOTIFICATION PROCEDURES
:
An individual requesting notification
of the existence of records on himself or
herself should send a signed, written
inquiry to the System Manager
identified above. The request must
include the specific bureau or office that
maintains the record to facilitate
location of the applicable records. The
request envelope and letter should both
be clearly marked ‘‘PRIVACY ACT
INQUIRY.’’ A request for notification
must meet the requirements of 43 CFR
2.235.
EXEMPTIONS PROMULGATED FOR THE SYSTEM
:
None.
HISTORY
:
None.
Teri Barnett,
Departmental Privacy Officer, Department of
the Interior.
[FR Doc. 2021–24024 Filed 11–1–21; 11:15 am]
BILLING CODE 4334–63–P
DEPARTMENT OF THE INTERIOR
Bureau of Land Management
[22X.LLAZ920000 L13400000.KH0000]
Notice of Competitive Offer for Solar
Energy Development on Public Lands
in the State of Arizona
AGENCY
: Bureau of Land Management,
Interior.
ACTION
: Notice of competitive offer.
SUMMARY
: The Bureau of Land
Management (BLM), Arizona State
Office, Phoenix, Arizona, will accept
competitive bids to lease public lands
for solar energy projects on
approximately 8,526 acres in the State
of Arizona.
DATES
: The BLM will hold a competitive
live auction at 10:00 a.m. local time on
December 8, 2021.
ADDRESSES
: The auction will be held at:
BLM Arizona State Office, 1 North
Central Ave, #800, Phoenix, AZ 85004.
FOR FURTHER INFORMATION CONTACT
:
Derek Eysenbach, Project Manager, BLM
Arizona State Office, by telephone: 602–
417–9505 or email: deysenbach@
blm.gov. People who use a
telecommunications device for the deaf
(TDD) may call the Federal Relay
Service (FRS) at 1–800–877–8339 to
contact Mr. Eysenbach during normal
business hours. The FRS is available 24
hours a day, 7 days a week, to leave a
message or question. You will receive a
reply during normal business hours.
SUPPLEMENTARY INFORMATION
: The BLM
Arizona State Office has received
interest to lease lands within each of its
Solar Energy Zones (SEZ). The BLM will
offer leases for solar energy
development within the SEZs in
accordance with the competitive
process described in 43 CFR 2800,
subpart 2809.
Based on the expressed interest, each
SEZ is being offered in its entirety. The
SEZs being offered for competitive solar
lease sale are described as follows:
Gillespie Solar Energy Zone
Maricopa County, Arizona
The Gillespie SEZ consists of
approximately 2,618 contiguous acres of
public land, identified in the 2012 Final
Programmatic Environmental Impact
Statement for Solar Energy Development
in Six Southwestern States (Solar
Programmatic EIS) and subsequent
Approved Resource Management Plan
Amendments/Record of Decision (ROD)
as suitable for utility-scale solar energy
development. The Gillespie SEZ is
managed by the BLM’s Lower Sonoran
Field Office. Detailed information on
the Gillespie SEZ, including maps,
completed resource studies, and
recommended design features can be
viewed and downloaded at: https://
blmsolar.anl.gov/sez/az/gillespie/.
Brenda Solar Energy Zone
La Paz County, Arizona
The Brenda SEZ consists of
approximately 3,348 contiguous acres of
public land, identified in the 2012 Solar
Programmatic EIS and ROD as suitable
for utility-scale solar energy
development. The Brenda SEZ is
managed by the BLM’s Lake Havasu
Field Office. Detailed information on
the Brenda SEZ, including maps,
completed resource studies,
groundwater modeling, and
recommended design features can be
viewed and downloaded at: https://
blmsolar.anl.gov/sez/az/brenda/.
Agua Caliente Solar Energy Zone
Yuma County, Arizona
The Agua Caliente SEZ consists of
approximately 2,560 acres of public
land, split into two parcels surrounding
an existing solar energy facility on
private lands. Agua Caliente was
identified in the 2013 Renewable
Arizona: Restoration Design Energy
Project Environmental Impact
Statement and subsequent ROD as
suitable for utility-scale solar energy
development. The Agua Caliente SEZ is
managed by the BLM’s Yuma Field
Office. Detailed information on the
Agua Caliente SEZ, including maps,
completed resource studies, and
recommended design features can be
viewed and downloaded at: https://
blmsolar.anl.gov/sez/az/agua-caliente/.
As provided for in 43 CFR 2809.13(a),
bidding will occur in an oral auction,
conducted in-person. The auction will
be open to the public with potential
limitations based on room capacity and
the event may be live-streamed. More
information will be made available at
https://go.usa.gov/xMXRG. Interested
bidders are required to pre-register no
later than one week prior to the
scheduled auction to allow sufficient
time for the BLM to verify
qualifications. Qualified bidders must
meet the requirements of 43 CFR
2803.10:
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