Privacy Act of 1974; System of Records

CourtPersonnel Management Office
Citation86 FR 68291
Publication Date01 December 2021
Record Number2021-26086
Federal Register, Volume 86 Issue 228 (Wednesday, December 1, 2021)
[Federal Register Volume 86, Number 228 (Wednesday, December 1, 2021)]
                [Notices]
                [Pages 68291-68292]
                From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
                [FR Doc No: 2021-26086]
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                OFFICE OF PERSONNEL MANAGEMENT
                Privacy Act of 1974; System of Records
                AGENCY: Office of Personnel Management.
                ACTION: Notice of a modified system of records.
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                SUMMARY: In accordance with the Privacy Act of 1974, the Office of
                Personnel Management (``OPM''), proposes to modify an OPM government-
                wide system of records, OPM/GOVT-5, Recruiting, Examining, and
                Placement Records, primarily to make clear that records collected and
                generated in the process of onboarding Federal employees but prior to
                their entry-on-duty date are included in this system of records. In
                addition, OPM proposes additional administrative changes to reflect the
                current OPM organization.
                DATES: Please submit comments on or before January 3, 2022. This
                modified system of records is effective upon publication.
                ADDRESSES: You may submit written comments through the Federal
                Rulemaking Portal: http://www.regulations.gov. All submissions received
                must include the agency name and docket number for this Federal
                Register document. The general policy for comments and other
                submissions from members of the public is to make these submissions
                available for public viewing on the internet at http://www.regulations.gov as they are received without change, including any
                personal identifiers or contact information.
                FOR FURTHER INFORMATION CONTACT: For general questions, please contact:
                Dianna Saxman, Associate Director, Human Resources Solutions, Office of
                Personnel Management at [email protected]. For privacy questions,
                please contact: Kellie Cosgrove Riley, Chief Privacy Officer, Office of
                Personnel Management at 202-360-6065 or [email protected].
                SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
                5 U.S.C. 552a, the Office of Personnel Management (``OPM''), proposes
                to make certain modifications to the OPM/GOVT-5 Recruiting, Examining,
                and Placement Records system of records pending a comprehensive review
                and update at a later date. The records in this system of records
                include all records submitted by an applicant for Federal employment or
                generated in connection with the application and the onboarding
                process.
                 OPM proposes to modify this system of records to add an additional
                category of records: ``m. Records collected or generated in the process
                of onboarding an applicant selected to fill a vacant position, to
                include, for example, vaccination records, proof of citizenship, and
                agency-specific documentation necessary for the onboarding process.''
                This category of records is being added to clarify that records
                collected or generated in the onboarding process, after applicants have
                been selected but before they are Federal employees, are included in
                this system of records. Once an individual completes the onboarding
                process and is a Federal employee, certain records collected and
                generated in the onboarding process may be included in other systems of
                records. For example, proof of vaccination required by Executive Order
                14043, Requiring Coronavirus Disease 2019 Vaccination for Federal
                Employees, may later be included in the OPM/GOVT-10 Employee Medical
                File Systems Records system of records; and personnel forms completed
                in the onboarding process may later be included in the OPM/GOVT-1
                General Personnel Records system of records.
                 In addition to modifying this system of records to add an
                additional category of records, OPM also proposes to modify the
                description of the system location and identification of the system
                manager. Both modifications are being made to reflect organizational
                changes at OPM since the last publication of the OPM/GOVT-5 system of
                records notice.
                 OPM has provided a report of this modified system of records to the
                Committee on Oversight and
                [[Page 68292]]
                Government Reform of the House of Representatives, the Committee on
                Homeland Security and Governmental Affairs of the Senate, and the
                Office of Management and Budget (OMB), pursuant to 5 U.S.C. 552a(r) and
                OMB Circular A-108, ``Federal Agency Responsibilities for Review,
                Reporting, and Publication under the Privacy Act,'' dated December 23,
                2016. This modified system of records will be included in OPM's
                inventory of record systems.
                Alexys Stanley,
                Regulatory Affairs Analyst.
                SYSTEM NAME AND NUMBER:
                 Recruiting, Examining, and Placement Records, OPM/GOVT-5.
                SECURITY CLASSIFICATION:
                 Unclassified.
                SYSTEM LOCATION:
                 Human Resources Solutions, Office of Personnel Management, 1900 E
                Street NW, Washington, DC 20415, has government-wide responsibility for
                the records in this system of records. Individual agencies have
                responsibility for the records pertaining to their applicants.
                SYSTEM MANAGER(S):
                 Associate Director, Human Resources Solutions, U.S. Office of
                Personnel Management, 1900 E Street NW, Room 6H31, Washington, DC
                20415.
                CATEGORIES OF RECORDS IN THE SYSTEM:
                * * * * *
                 m. Records collected or generated in the process of onboarding an
                applicant selected to fill a vacant position, to include, for example,
                vaccination records, proof of citizenship, and agency-specific
                documentation necessary for the onboarding process.
                * * * * *
                HISTORY:
                 61 FR 36919 (July 15, 1996); 65 FR 24731 (April 27, 2000); 71 FR
                35341 (June 19, 2006); 79 FR 16834 (March 26, 2014); 80 FR 74815
                (November 30, 2015).
                [FR Doc. 2021-26086 Filed 11-30-21; 8:45 am]
                BILLING CODE 6325-43-P
                

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