Privacy Act of 1974; System of Records
| Published date | 01 December 2021 |
| Record Number | 2021-26086 |
| Section | Notices |
| Court | Personnel Management Office |
Federal Register, Volume 86 Issue 228 (Wednesday, December 1, 2021)
[Federal Register Volume 86, Number 228 (Wednesday, December 1, 2021)]
[Notices]
[Pages 68291-68292]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-26086]
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OFFICE OF PERSONNEL MANAGEMENT
Privacy Act of 1974; System of Records
AGENCY: Office of Personnel Management.
ACTION: Notice of a modified system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, the Office of
Personnel Management (``OPM''), proposes to modify an OPM government-
wide system of records, OPM/GOVT-5, Recruiting, Examining, and
Placement Records, primarily to make clear that records collected and
generated in the process of onboarding Federal employees but prior to
their entry-on-duty date are included in this system of records. In
addition, OPM proposes additional administrative changes to reflect the
current OPM organization.
DATES: Please submit comments on or before January 3, 2022. This
modified system of records is effective upon publication.
ADDRESSES: You may submit written comments through the Federal
Rulemaking Portal: http://www.regulations.gov. All submissions received
must include the agency name and docket number for this Federal
Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the internet at http://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: For general questions, please contact:
Dianna Saxman, Associate Director, Human Resources Solutions, Office of
Personnel Management at [email protected]. For privacy questions,
please contact: Kellie Cosgrove Riley, Chief Privacy Officer, Office of
Personnel Management at 202-360-6065 or [email protected].
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
5 U.S.C. 552a, the Office of Personnel Management (``OPM''), proposes
to make certain modifications to the OPM/GOVT-5 Recruiting, Examining,
and Placement Records system of records pending a comprehensive review
and update at a later date. The records in this system of records
include all records submitted by an applicant for Federal employment or
generated in connection with the application and the onboarding
process.
OPM proposes to modify this system of records to add an additional
category of records: ``m. Records collected or generated in the process
of onboarding an applicant selected to fill a vacant position, to
include, for example, vaccination records, proof of citizenship, and
agency-specific documentation necessary for the onboarding process.''
This category of records is being added to clarify that records
collected or generated in the onboarding process, after applicants have
been selected but before they are Federal employees, are included in
this system of records. Once an individual completes the onboarding
process and is a Federal employee, certain records collected and
generated in the onboarding process may be included in other systems of
records. For example, proof of vaccination required by Executive Order
14043, Requiring Coronavirus Disease 2019 Vaccination for Federal
Employees, may later be included in the OPM/GOVT-10 Employee Medical
File Systems Records system of records; and personnel forms completed
in the onboarding process may later be included in the OPM/GOVT-1
General Personnel Records system of records.
In addition to modifying this system of records to add an
additional category of records, OPM also proposes to modify the
description of the system location and identification of the system
manager. Both modifications are being made to reflect organizational
changes at OPM since the last publication of the OPM/GOVT-5 system of
records notice.
OPM has provided a report of this modified system of records to the
Committee on Oversight and
[[Page 68292]]
Government Reform of the House of Representatives, the Committee on
Homeland Security and Governmental Affairs of the Senate, and the
Office of Management and Budget (OMB), pursuant to 5 U.S.C. 552a(r) and
OMB Circular A-108, ``Federal Agency Responsibilities for Review,
Reporting, and Publication under the Privacy Act,'' dated December 23,
2016. This modified system of records will be included in OPM's
inventory of record systems.
Alexys Stanley,
Regulatory Affairs Analyst.
SYSTEM NAME AND NUMBER:
Recruiting, Examining, and Placement Records, OPM/GOVT-5.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Human Resources Solutions, Office of Personnel Management, 1900 E
Street NW, Washington, DC 20415, has government-wide responsibility for
the records in this system of records. Individual agencies have
responsibility for the records pertaining to their applicants.
SYSTEM MANAGER(S):
Associate Director, Human Resources Solutions, U.S. Office of
Personnel Management, 1900 E Street NW, Room 6H31, Washington, DC
20415.
CATEGORIES OF RECORDS IN THE SYSTEM:
* * * * *
m. Records collected or generated in the process of onboarding an
applicant selected to fill a vacant position, to include, for example,
vaccination records, proof of citizenship, and agency-specific
documentation necessary for the onboarding process.
* * * * *
HISTORY:
61 FR 36919 (July 15, 1996); 65 FR 24731 (April 27, 2000); 71 FR
35341 (June 19, 2006); 79 FR 16834 (March 26, 2014); 80 FR 74815
(November 30, 2015).
[FR Doc. 2021-26086 Filed 11-30-21; 8:45 am]
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