Privacy Act: Systems of records,
[Federal Register: April 2, 1999 (Volume 64, Number 63)]
[Notices]
[Page 15956-15958]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr02ap99-32]
DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD. ACTION: Notice to amend systems of records.
SUMMARY: The Department of the Army is amending two systems of records notices in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on May 3, 1999, unless comments are received which result in a contrary determination. ADDRESSES: Privacy Act Officer, Records Management Program Division, Army Records Management and Declassification Agency, ATTN: TAPC-PDD-RP, Stop C55, Ft. Belvoir, VA 22060-5576. FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 or DSN 656-4390. SUPPLEMENTARY INFORMATION: The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above.
The specific changes to the record systems being amended are set forth below followed by the notices, as amended, published in their entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report.
Dated: March 26, 1999.
L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. A0600o TAPC
System name:
Army Career and Alumni Program, Pre-separation and Job Assistance Counseling (March 17, 1998, 63 FR 13038). Changes: * * * * *
System name:
Delete entry and replace with `Army Career and Alumni Management Information System, Pre-separation and Job Assistance Counseling.' * * * * *
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
Delete the routine use `To Commission on Servicemembers and Veterans Transition Assistance or its contractors, for purposes of carrying out those functions as set forth in Pub. L. 104-275, section 702.' * * * * * A0600o TAPC
System name:
Army Career and Alumni Management Information System, Pre- separation and Job Assistance Counseling.
System location:
Primary location: Headquarters, U.S. Total Army Personnel Command, ATTN: TAPC-PDT-O, 200 Stoval Street, Alexandria, VA 22332-0476.
Secondary locations: Army Career and Alumni Program Centers. A complete list of ACAP centers may be obtained by writing to the system manager.
Categories of individuals covered by the system:
Department of Defense military personnel (active/reserve duty) and their spouses; U.S. Coast Guard personnel and their spouses; Department of Defense civilian employees and their spouses; U.S. Army National Guard personnel and their spouses; DoD personnel who retired no earlier than ninety (90) days prior to the date they requested ACAP services; and widows and widowers of deceased active duty military personnel.
Categories of records in the system:
Files contain individual's name, home address, Social Security Number, date of
[[Page 15957]]
birth, job qualifications, DD Form 2648 (Pre-Separation Counseling Checklist), and similar or pre-separation/transition counseling related documents.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 58; DoD Directive 1332.35; and E.O. 9397 (SSN).
Purpose(s):
To provide transition planning/counseling for individuals so that they may re-enter the civilian job market.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage:
Information is stored electronically on computers and on paper in file folders.
Retrievability:
By name or Social Security Number.
Safeguards:
All records are maintained in secured areas, accessible only to designated personnel whose official duties require they have access. The personal computer system can only be accessed through a system of passwords known only to the individual and the system administrator/ supervisor. Paper files are secured in locked file cabinets. The areas where the personal computer and paper files are located are secured after duty hours in locked buildings.
Retention and disposal:
Disposition pending.
System manager(s) and address:
Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PDT-O, 200 Stovall Street, Alexandria, VA 22332-0476.
Notification procedure:
Individuals seeking to determine whether information about themselves is contained in the system should address written inquiries to the Director of the ACAP Center where transition assistance was obtained or contact the system manager.
Requesting individual must submit full name and Social Security Number.
Record access procedures:
Individuals seeking access to records about themselves contained in this system should address written inquiries to the Director of the ACAP Center where transition assistance was obtained or contact the system manager.
Requesting individual must submit full name and Social Security Number.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
Record source categories:
From the individual, Army records and reports, and the U.S. Coast Guard records.
Exemptions claimed for the system:
None. A0635-200 TAPC
System name:
Separations: Administrative Board Proceedings (February 22, 1993, 58 FR 10002). Changes: * * * * *
Authority for maintenance of the system:
Add the following to the entry `10 U.S.C. 3013, Secretary of the Army; and E.O. 9397 (SSN).'
Purpose(s):
Delete the last four words and replace with `for retention or separation'. * * * * *
Storage:
Add to entry `and electronic storage media.'
Retrievability:
Add to entry `or Social Security Number.' * * * * * A0635-200 TAPC
System name:
Separations: Administrative Board Proceedings.
System location:
U.S. Total Army Personnel Command, ATTN: TAPC-PDT-P, 200 Stovall Street Alexandria, VA 22332-0478. Segments exist at Major Army Commands and subordinate commands, field operating agencies, and activities exercising general courts-martial jurisdiction. Official mailing addresses are published as an appendix to the Army's compilation of record systems notices.
Categories of individuals covered by the system:
Military members on whom allegations of defective enlistment/ agreement/fraudulent entry/alcohol or other drug abuse rehabilitation failure/unsatisfactory performance/misconduct/homosexuality under the provisions of Chapters 7, 9, 13, 14, or 15 of Army Regulation 635-200, Enlisted Personnel, result in administrative board proceedings.
Categories of records in the system:
Notice to service member of allegations on which proposed separation from the Army is based; supporting documentation; DA Form 2627, Records of Proceedings under Article 15, UCMJ; DD Form 493, Extract of Military Records of Previous Convictions; medical evaluations; military occupational specialty evaluation and aptitude scores; member's statements, testimony, witness statements, affidavits, rights waiver record; hearing transcript; board findings and recommendations for separation or retention; final action.
Authority for maintenance of the system:
10 U.S.C. 1169, 10 U.S.C. 3013, Secretary of the Army; and E.O. 9397 (SSN).
Purpose(s):
Information is used by processing activities and the approval authority to determine if the member meets the requirements for retention or separation.
Routine uses of records maintained in the system including categories of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By individual's surname or Social Security Number.
[[Page 15958]]
Safeguards:
Records are accessed only by designated persons having official need; in locked cabinets, in locked rooms within secure buildings.
Retention and disposal:
The original of board proceedings becomes a permanent part of the member's Official Military Personnel Record. When separation is ordered, a copy is sent to member's commander where it is retained for two years before being destroyed. When separation is not ordered, board proceedings are filedat the headquarters of the separation authority for two years, then destroyed. A copy of board proceedings in cases where the final authority is the U.S. Total Army Personnel Command, pursuant to Army Regulation 635-200, is retained by that headquarters (TAPC-PDT) for one year following decision.
System manager(s) and address:
Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PDT-P, 200 Stovall Street, Alexandria, VA 22332-0478.
Notification procedure:
Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the commander of the installation where administrative board convened or to the Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PDT-P, 200 Stovall Street, Alexandria, VA 22332-0478.
Individual should provide the full name, details concerning the proposed or actual separation action to include location and date, and signature.
Record access procedures:
If individual has been separated from the Army, address written inquiries to the National Personnel Records Center, General Services Administration, 9700 Page Avenue, St Louis, MO 63132-5200: proceedings will be part of the Official Military Personnel Record.
If member is on active duty, address written inquiries to the commander of the installation where administrative board convened.
Individual should provide the full name, details concerning the proposed or actual separation action to include location and date, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
Record source categories:
From the individual; individual's commander; Army personnel, medical, and/or investigative records; witnesses; the Administrative Separation Board; federal, state, local, and/or foreign law enforcement agencies.
Exemptions claimed for the system:
None.
[FR Doc. 99-8172Filed4-1-99; 8:45 am]
BILLING CODE 5000-04-F
