Privacy Act; Systems of Records
Federal Register: May 6, 2009 (Volume 74, Number 86)
Notices
Page 20930-20931
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
DOCID:fr06my09-43
DEPARTMENT OF DEFENSE
Office of the Secretary
Docket ID: DOD-2009-OS-0063
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to Amend a System of Records.
SUMMARY: The Office of the Secretary of Defense is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
June 5, 2009 unless comments are received which result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Office of Freedom of Information, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Mrs. Cindy Allard at (703) 588-6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above.
The specific changes to the record systems being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report.
Dated: May 1, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 10
System name:
Defense Biometric Identification Data System (DBIDS) (September 11, 2008, 73 FR 52836).
Changes:
* * * * *
Categories of records in the system:
Delete entry and replace with: ``The system includes personal data to include name, grade, Social Security Number (SSN), status, date and place of birth, weight, height, eye color, hair color, gender, passport number, country of citizenship, geographic and electronic home and work addresses and telephone numbers, marital status, index fingerprints and photographs, and identification card issue and expiration dates. The system also includes vehicle information such as manufacturer, model year, color and vehicle type, license plate type and number, decal number, current registration, automobile insurance data, and driver's license data. The system also contains data on government-issued and personal weapons, such as type, serial number, manufacturer, caliber, firearm registration date, and storage location data to include unit, room, building, and phone number.''
* * * * *
Purpose(s):
Delete entry and replace with: ``The records are maintained to support DoD physical security and information assurance programs and are used for identity verification purposes, to record personal property registered with the Department, and for producing facility management reports.''
Routine uses of records maintained in the system, including categories of users and the purpose of such uses:
Delete entry and replace with: ``In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows:
To foreign governments for law enforcement investigations that involve physical access to overseas military facilities that use DBIDS.
The DoD `Blanket Routine Uses' set forth at the beginning of the
OSD compilation of systems of records notices apply to this system.''
* * * * *
Notification procedure:
Delete entry and replace with: ``Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Defense Manpower Data
Center, 1600 Wilson Blvd, Suite 400, Arlington VA 22209-2593; or Deputy
Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400
Gigling Road, Seaside, CA 93955-6771.
Written requests should contain the full name, Social Security
Number (SSN), date of birth, and current address and telephone number of the individual.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to information about themselves contained in this system should address written inquiries to the OSD/JS FOIA Requester Service Center, 1155
Defense Pentagon, Washington, DC 20301-1155.
Written requests should contain the name and number of this system of records notice along with the full name, Social Security Number
(SSN), date of birth, and current address and telephone number of the individual and be signed.''
Contesting records procedures:
Delete entry and replace with ``The OSD rules for accessing records, for contesting contents and appealing
Page 20931
initial agency determinations are published in OSD Administrative
Instruction 81; 32 CFR part 311; or may be obtained from the system manager.''
* * * * *
DMDC 10
System name:
Defense Biometric Identification System (DBIDS).
System location:
Defense Manpower Data Center, 400 Gigling Road, Seaside, CA 93955 6771. For a list of backup locations, contact the system manager.
Categories of individuals covered by the system:
Active duty, Reserve, and Guard personnel from the Armed Forces and their family members; retired Armed Forces personnel and their families; DoD and non-DoD employees and dependents, U.S. residents abroad, foreign nationals and corporate employees and dependents who have access to U.S. installations in the continental U.S. and overseas.
Categories of records in the system:
The system includes personal data to include name, grade, Social
Security Number (SSN), status, date and place of birth, weight, height, eye color, hair color, gender, passport number, country of citizenship, geographic and electronic home and work addresses and telephone numbers, marital status, index fingerprints and photographs, and identification card issue and expiration dates. The system also includes vehicle information such as manufacturer, model year, color and vehicle type, license plate type and number, decal number, current registration, automobile insurance data, and driver's license data. The system also contains data on government-issued and personal weapons, such as type, serial number, manufacturer, caliber, firearm registration date, and storage location data to include unit, room, building, and phone number.
Authority for maintenance of the system: 5 U.S.C. 301 Departmental regulations; 10 U.S.C. 113, Secretary of
Defense, Note at Public Law 106-65; 10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; 18 U.S.C. 1029, Fraud and related activity in connection with access devices; 18 U.S.C. 1030, Fraud and related activity in connection with computers; 40 U.S.C. Chapter 25,
Information technology management; 50 U.S.C. Chapter 23, Internal
Security; Public Law 106-398, Government Information Security Act;
Public Law 100-235, Computer Security Act of 1987; Public Law 99-474,
Computer Fraud and Abuse Act; E.O. 12958, Classified National Security
Information as amended by E.O., 13142 and 13292; E.O. 10450, Security
Requirements for Government Employees; and E.O. 9397 (SSN).
Purpose(s):
The records are maintained to support DoD physical security and information assurance programs and are used for identity verification purposes, to record personal property registered with the Department, and for producing facility management reports.
Routine uses of records maintained in the system, including categories of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows:
To foreign governments for law enforcement investigations that involve physical access to overseas military facilities that use DBIDS.
The DoD `Blanket Routine Uses' set forth at the beginning of the
OSD compilation of systems of records notices apply to this system.''
Policies and practices for storing, retrieving, accessing and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
Retrieved primarily by name, Social Security Number (SSN), vehicle identifiers, or weapon identification data. However, data may also be retrieved by other data elements, such as passport number, photograph, fingerprint data, and similar elements in the database.
Safeguards:
Computerized records are maintained in a controlled area accessible only to authorized personnel. Entry is restricted by the use of locks, guards, and administrative procedures. Access to personal information is limited to those who require the records in the performance of their official duties, and to the individuals who are the subjects of the record or their authorized representatives. Access to personal information is further restricted by the use of unique logon and passwords, which are changed periodically.
Retention and disposal:
Discontinue records on deactivation or confiscation of card. Delete data when 3-5 years old or when no longer needed for security purposes.
Destroyed by shredding or incineration as appropriate.
System manager(s) and address:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard,
Suite 400, Arlington VA 22209-2593,
Deputy Director, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedure:
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Defense Manpower Data Center, 1600 Wilson Blvd, Suite 400, Arlington VA 22209-2593; or Deputy Director, Defense Manpower Data
Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955- 6771.
Written requests should contain the full name, Social Security
Number (SSN), date of birth, and current address and telephone number of the individual.
Record Access Procedures:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense/Joint Staff, Freedom of Information Act
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301- 1155.
Written requests should contain the name and number of this system of records notice along with the full name, Social Security Number
(SSN), date of birth, and current address and telephone number of the individual and be signed.
Contesting records procedures:
The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager.
Record source categories:
Data is collected from existing DoD databases, the Military
Services, DoD Components, and from the individual.
Exemptions claimed for the system:
None.
FR Doc. E9-10413 Filed 5-5-09; 8:45 am
BILLING CODE 5001-06-P
