Submission for OMB Review; Changes, Change Order Accounting, and Notification of Changes

Federal Register, Volume 84 Issue 175 (Tuesday, September 10, 2019)
[Federal Register Volume 84, Number 175 (Tuesday, September 10, 2019)]
[Pages 47517-47518]
From the Federal Register Online via the Government Publishing Office []
[FR Doc No: 2019-19514]
[OMB Control No. 9000-0026; Docket No. 2019-0003; Sequence No. 12]
Submission for OMB Review; Changes, Change Order Accounting, and
Notification of Changes
AGENCY: Department of Defense (DOD), General Services Administration
(GSA), and National Aeronautics and Space Administration (NASA).
ACTION: Notice.
SUMMARY: Under the provisions of the Paperwork Reduction Act, the
Regulatory Secretariat Division has submitted to the Office of
Management and Budget (OMB) a request to review and approve a revision
and renewal of a previously approved information collection requirement
regarding changes, change order accounting, and notification of
DATES: Submit comments on or before October 10, 2019.
ADDRESSES: Submit comments regarding this burden estimate or any other
aspect of this collection of information, including suggestions for
reducing this burden to: Office of Information and Regulatory Affairs
of OMB, Attention: Desk Officer for GSA, Room 10236, NEOB, Washington,
DC 20503 or at [email protected]. Additionally submit a copy
to GSA by any of the following methods:
     Federal eRulemaking Portal: This website provides the
ability to type short comments directly into the comment field or
attach a file for lengthier comments. Go to
and follow the instructions on the site.
     Mail: General Services Administration, Regulatory
Secretariat Division (MVCB), 1800 F Street NW, Washington, DC 20405.
ATTN: Lois Mandell/IC 9000-0026, Changes, Change Order Accounting, and
Notification of Changes.
    Instructions: All items submitted must cite Information Collection
9000-0026, Changes, Change Order Accounting, and Notification of
Changes. Comments received generally will be posted without change to, including any personal and/or business
confidential information provided. To confirm receipt of your
comment(s), please check, approximately two-to-
three days after
[[Page 47518]]
submission to verify posting (except allow 30 days for posting of
comments submitted by mail).
FOR FURTHER INFORMATION CONTACT: Ms. Camara Francis, Procurement
Analyst, at telephone 202-550-0935, or email [email protected].
A. OMB Control Number, Title, and Any Associated Form(s)
    9000-0026, Changes, Change Order Accounting, and Notification of
B. Needs and Uses
    The information collection title is changed to ``Changes, Change
Order Accounting, and Notification of Changes.'' This clearance covers
the information that contractors must submit to comply with the
following Federal Acquisition Regulation (FAR) part 43 requirements as
stated in the listed clauses:
    a. 52.243-4, Changes. For acquisitions exceeding the simplified
acquisition threshold for dismantling, demolition, or removal of
improvements; and construction, under a fixed-price contract, the
contractor must assert its right to an adjustment under this clause
within 30 days after receipt of a written change order or the
furnishing of a written notice, by submitting to the contracting
officer a written statement describing the general nature and amount of
proposal, unless this period is extended by the Government. The written
notice covers any other written or oral order (which includes
direction, instruction, interpretation, or determination) from the
contracting officer that causes a change. The contractor gives the
contracting officer written notice stating (1) the date, circumstances,
and source of the order and (2) that the contractor regards the order
as a change order. The statement of proposal for adjustment may be
included in the written notice.
    b. 52.243-6, Change Order Accounting. The contractor, for each
change or series of related changes, shall maintain separate accounts,
by job order or other suitable accounting procedure, of all incurred
segregable, direct costs (less allocable credits) of work, both changed
and not changed, allocable to the change. The contractor shall maintain
these accounts until the parties agree to an equitable adjustment or
the matter is conclusively disposed of under the Disputes clause. This
requirement is necessary in order to be able to account properly for
costs associated with changes in supply and research and development
contracts that are technically complex and incur numerous changes, or
construction contracts if deemed appropriate by the contracting
    c. 52.243-7, Notification of Changes. The clause is available for
use primarily in negotiated research and development or supply
contracts for the acquisition of major weapon systems or principal
subsystems. If the contract amount is expected to be less than
$1,000,000, the clause shall not be used, unless the contracting
officer anticipates that situations will arise that may result in a
contractor alleging that the Government has effected changes other than
those identified as such in writing and signed by the contracting
officer. The contractor shall notify the Administrative Contracting
Officer in writing if the contractor identifies any Government conduct
(including actions, inactions, and written or oral communications) that
the contractor regards as a change to the contract terms and
conditions. This excludes changes identified as such in writing and
signed by the contracting officer. On the basis of the most accurate
information available to the contractor, the notice shall state--
    (1) The date, nature, and circumstances of the conduct regarded as
a change;
    (2) The name, function, and activity of each Government individual
and Contractor official or employee involved in or knowledgeable about
such conduct;
    (3) The identification of any documents and the substance of any
oral communication involved in such conduct;
    (4) In the instance of alleged acceleration of scheduled
performance or delivery, the basis upon which it arose;
    (5) The particular elements of contract performance for which the
Contractor may seek an equitable adjustment under this clause,
    (i) What line items have been or may be affected by the alleged
    (ii) What labor or materials or both have been or may be added,
deleted, or wasted by the alleged change;
    (iii) To the extent practicable, what delay and disruption in the
manner and sequence of performance and effect on continued performance
have been or may be caused by the alleged change;
    (iv) What adjustments to contract price, delivery schedule, and
other provisions affected by the alleged change are estimated; and
    (6) The Contractor's estimate of the time by which the Government
must respond to the Contractor's notice to minimize cost, delay or
disruption of performance.
C. Annual Burden
    Respondents: 4,261.
    Total Annual Responses: 17,215.
    Total Burden Hours: 17,215.
D. Public Comment
    A 60-day notice was published in the Federal Register at 84 FR
29205, on June 21, 2019. No comments were received.
    Obtaining Copies: Requesters may obtain a copy of the information
collection documents from the General Services Administration,
Regulatory Secretariat Division (MVCB), 1800 F Street NW, Washington,
DC 20405, telephone 202-501-4755. Please cite OMB Control No. 9000-
0026, Changes, Change Order Accounting, and Notification of Changes, in
all correspondence.
    Dated: September 5, 2019.
Janet Fry,
Director, Federal Acquisition Policy Division, Office of Governmentwide
Acquisition Policy, Office of Acquisition Policy, Office of
Governmentwide Policy.
[FR Doc. 2019-19514 Filed 9-9-19; 8:45 a.m.]