Agency Information Collection Activities; Submission to the Office of Management and Budget (OMB) for Review and Approval; Comment Request; Collection of State/Local Administrative Records and Third-Party Data
| Published date | 08 March 2024 |
| Record Number | 2024-04998 |
| Citation | 89 FR 16720 |
| Court | Census Bureau,Commerce Department |
| Section | Notices |
Federal Register, Volume 89 Issue 47 (Friday, March 8, 2024)
[Federal Register Volume 89, Number 47 (Friday, March 8, 2024)]
[Notices]
[Pages 16720-16722]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-04998]
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DEPARTMENT OF COMMERCE
Census Bureau
Agency Information Collection Activities; Submission to the
Office of Management and Budget (OMB) for Review and Approval; Comment
Request; Collection of State/Local Administrative Records and Third-
Party Data
AGENCY: Census Bureau, Department of Commerce.
ACTION: Notice of information collection, request for comment.
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SUMMARY: The Department of Commerce, in accordance with the Paperwork
Reduction Act (PRA) of 1995, invites the general public and other
Federal agencies to comment on proposed, and continuing information
collections, which helps us assess the impact of our information
collection requirements and minimize the public's reporting burden. The
purpose of this notice is to allow for 60 days of public comment on the
proposed new information collection, prior to the submission of the
information collection request (ICR) to OMB for approval.
DATES: To ensure consideration, comments regarding this proposed
information collection must be received on or before May 7, 2024.
ADDRESSES: Interested persons are invited to submit written comments by
email to [email protected]. Please reference `Collection of
State Administrative Records and Third-Party Data' in the subject line
of your comments. You may also submit comments, identified by Docket
Number USBC-2024-0005, to the Federal e-Rulemaking Portal: http://www.regulations.gov. All comments received are part of the public
record. No comments will be posted to http://www.regulations.gov for
public viewing until after the comment period has closed. Comments will
generally be posted without change. All Personally
[[Page 16721]]
Identifiable Information (for example, name and address) voluntarily
submitted by the commenter may be publicly accessible. Do not submit
Confidential Business Information or otherwise sensitive or protected
information. You may submit attachments to electronic comments in
Microsoft Word, Excel, or Adobe PDF file formats.
FOR FURTHER INFORMATION CONTACT: Requests for additional information or
specific questions related to collection activities should be directed
to Jenny Aramony, Chief of the Data Acquisition Branch in the Economic
Reimbursable Surveys Division, email at [email protected] and phone
number (301) 763-8715.
SUPPLEMENTARY INFORMATION:
I. Abstract
The U.S. Census Bureau plans to request a new clearance for
acquiring administrative records including State, local, and third-
party data to improve efficiency and accuracy in their data
collections, and to improve measures of the population and economy.
The Census Bureau uses State and local administrative records data
linked with other survey and census records, including but not limited
to, data from the Survey of Income and Program Participation (SIPP),
the Current Population Survey (CPS) and the American Community Survey
(ACS) to conduct research and improve operations. The Census Bureau
encourages the District of Columbia, all 50 States, and local
municipalities to share administrative records data generally
associated with, but not limited to: nutrition and food assistance
programs, including the Supplemental Nutrition Assistance Program
(SNAP) and the Special Supplemental Nutrition Program for Women,
Infants and Children (WIC); and welfare programs, including child care
subsidy; household self-sufficiency programs, including low income
energy assistance programs and Temporary Assistance for Needy Families
(TANF). Data sharing and analysis of linked files are solely for
statistical purposes, not for program enforcement. All State and local
administrative records data are and will remain confidential under
title 13, United States Code, section 9, whether in their original form
or when comingled or linked.
The Census Bureau will use data from businesses for research,
censuses, and surveys operations. This data will be collected from
businesses through agreements or contracts. Third-party targeted
entities for this acquisition will include cross sector industries such
as manufacturing, information services, healthcare, supply chain, and
retail.
The Census Bureau uses these records to improve data quality,
produce modelbased estimates, improve edits and allocations, and to
study program participation over time. The data is to support all the
Census Bureau survey and decennial operations as well as social
economic research through record linkage. The Census Bureau has
undertaken research projects to integrate and link State, local, and
third-party administrative records with Census Bureau data from current
surveys and censuses.
The Census Bureau uses the State and local administrative records
and third-party data linked with other survey and census records to
conduct further research and improve operations in surveys and
censuses, including 2030 Census Operations. The Census Bureau benefits
from these projects by improving data quality and estimates, as well as
studies of program participation over time. State and local
municipalities data and third-party providers have benefited through
access to tabulated data and reports to better understand the
demographic characteristics of program participants and to administer
their programs.
II. Method of Collection
The Census Bureau will contact the State agencies and third-party
providers to discuss how the Census Bureau might use State
administrative records and third-party data. After entering into a data
sharing agreement with the Census Bureau, a State agency, local
municipality, or third-party provider would transfer the agreed-upon
administrative records to the Census Bureau via secure File Transfer
Protocol or encrypted CD-ROM or DVD-ROM.
Linking records across programs, across States, local
municipalities, and third-parties, or over time will be accomplished
using a unique linkage identifier called a Protected Identification Key
(PIK). Processing to assign a PIK to each person record involves
matching based on combinations of name, address, sex, date of birth,
and Social Security Number (SSN) data, as available. The person
validation and PIK processing has been used by other Census Bureau
research and operations projects. Only Census Bureau staff conducting
the record linkage have access to files with Personally Identifiable
Information, and access to those files assigned a PIK is limited to
individuals with a need to know who have met the requirements of Title
13, United States Code, and have appropriate security clearances.
III. Data
OMB Control Number: 0607-XXXX.
Form Number(s): Information will be collected in the form of a data
transfer to the Census Bureau. No form will be used.
Type of Review: Regular submission, new information collection
request.
Affected Public: State, local, or Tribal government, and third-
party providers.
Estimated Number of Respondents: 80 including 19 third-party
providers, 10 local municipalities, 50 States and the District of
Columbia.
Estimated Time per Response: 75 hours.
Estimated Total Annual Burden Hours: 6,000.
Estimated Total Annual Cost to Public: $0. (This is not the cost of
respondents' time, but the indirect costs respondents may incur for
such things as purchases of specialized software or hardware needed to
report, or expenditures for accounting or records maintenance services
required specifically by the collection.)
Respondent's Obligation: Voluntary.
Legal Authority: Title 13 U.S.C. 6.
IV. Request for Comments
We are soliciting public comments to permit the Department/Bureau
to: (a) Evaluate whether the proposed information collection is
necessary for the proper functions of the Department, including whether
the information will have practical utility; (b) Evaluate the accuracy
of our estimate of the time and cost burden for this proposed
collection, including the validity of the methodology and assumptions
used; (c) Evaluate ways to enhance the quality, utility, and clarity of
the information to be collected; and (d) Minimize the reporting burden
on those who are to respond, including the use of automated collection
techniques or other forms of information technology.
Comments that you submit in response to this notice are a matter of
public record. We will include, or summarize, each comment in our
request to OMB to approve this ICR. Before including your address,
phone number, email address, or other personal identifying information
in your comment, you should be aware that your entire comment--
including your personal identifying information--may be made publicly
available at any time. While you may ask us in your comment to withhold
your personal identifying information from public review, we
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cannot guarantee that we will be able to do so.
Sheleen Dumas,
Department PRA Clearance Officer, Office of the Under Secretary for
Economic Affairs, Commerce Department.
[FR Doc. 2024-04998 Filed 3-7-24; 8:45 am]
BILLING CODE 3510-07-P
