Deadline Dates for Reports and Other Records Associated With the Free Application for Federal Student Aid (FAFSA), the Federal Pell Grant Program, the William D. Ford Federal Direct Loan Program, the Teacher Education Assistance for College and Higher Education (TEACH) Grant Program, and the Iraq and Afghanistan Service Grant Program for the 2013-2014 Award Year
Federal Register, Volume 78 Issue 130 (Monday, July 8, 2013)
Federal Register Volume 78, Number 130 (Monday, July 8, 2013)
Notices
Pages 40731-40735
From the Federal Register Online via the Government Printing Office www.gpo.gov
FR Doc No: 2013-16331
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DEPARTMENT OF EDUCATION
Deadline Dates for Reports and Other Records Associated With the Free Application for Federal Student Aid (FAFSA), the Federal Pell Grant Program, the William D. Ford Federal Direct Loan Program, the Teacher Education Assistance for College and Higher Education (TEACH) Grant Program, and the Iraq and Afghanistan Service Grant Program for the 2013-2014 Award Year
AGENCY: Federal Student Aid, Department of Education.
ACTION: Notice.
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Catalog Federal Domestic Assistance (CFDA) Numbers: 84.007 Federal Supplemental Educational Opportunity Grant Program (FSEOG); 84.033 Federal Work Study Program (FWS); 84.038 Federal Perkins Loan Program; 84.063 Federal Pell Grant Program; 84.268 William D. Ford Federal Direct Loan Program; 84.379 TEACH Grant Program; 84.408 Iraq and Afghanistan Service Grant Program.
SUMMARY: The Secretary announces deadline dates for the receipt of documents and other information from applicants and institutions participating in certain Federal student aid programs authorized under title IV of the Higher Education Act of 1965, as amended (HEA), for the 2013-2014 award year. The Federal student aid programs covered by this deadline date notice are the Federal Pell Grant, William D. Ford Federal Direct Loan (Direct Loan), Teacher Education Assistance for College and Higher Education (TEACH) Grant, and Iraq and Afghanistan Service Grant programs.
These programs, administered by the U.S. Department of Education (Department), provide financial assistance to students attending eligible postsecondary educational institutions to help them pay their educational costs.
Deadline and Submission Dates: See Tables A and B at the end of this notice.
Table A--Deadline Dates for Students To Submit a Free Application for Federal Student Aid (FAFSA) and for Students To Ensure the Receipt of Institutional Student Information Records (ISIRs) or Student Aid Reports (SARs) by Institutions for the 2013-2014 Award Year
Table A provides information and deadline dates for receipt of the Free Application for Federal Student Aid (FAFSA), corrections to and signatures for the FAFSA, ISIRs, and SARs, and verification documents.
The deadline date for the receipt of a FAFSA by the Department's Central Processing System is June 30, 2014, regardless of the method that the applicant uses to submit the FAFSA. The deadline date for the receipt of a signature page for the FAFSA (if required), correction, notice of change of address or school, or request for a duplicate SAR is September 20, 2014. Verification documents must be received by the institution no later than 120 days after the student's last date of enrollment for the 2013-2014 award year or September 27, 2014, whichever is earlier. As a reminder, verification is not required for unsubsidized Direct Stafford Loans and PLUS Loans, TEACH Grants, and Iraq and Afghanistan Service Grants.
For all Federal student aid programs, an ISIR or SAR for the student must be received by the institution no later than the student's last date of enrollment for the 2013-2014 award year or September 27, 2014, whichever is earlier. As a reminder, a FAFSA must be submitted for the dependent student for whom a parent has applied for a Direct PLUS Loan.
For all Federal student aid programs except for (1) Direct PLUS Loans that will be made to parent borrowers, and (2) Direct Unsubsidized Loans that will be made to dependent students who have been determined by the institution, pursuant to HEA section 479A(a), to be eligible for such a loan without providing parental information on the FAFSA, the ISIR or SAR must have an official expected family contribution (EFC) and must be received by the institution no later than the earlier of the student's last date of enrollment for the 2013-
2014 award year or September 27, 2014.
For a student who is requesting aid through the Federal Pell Grant, FSEOG, FWS, and Federal Perkins Loan programs or for a student requesting Direct Subsidized Loans, who does not meet the conditions for a late disbursement under 34 CFR 668.164(g), a valid ISIR or SAR must be received no later than the student's last date of enrollment for the 2013-2014 award year or September 27, 2014, whichever is earlier. For a student meeting the conditions for a late disbursement for these programs, a valid ISIR or SAR must be received no later than the 180 days after the student withdrew or became ineligible or September 27, 2014, whichever is earlier.
In accordance with 34 CFR 668.164(g)(4)(i), an institution may not make a late disbursement of title IV student assistance funds later than 180 days after the date of the institution's determination that the student was no longer enrolled. Table A provides that, to make a late disbursement of title IV student assistance funds, an institution must receive a valid ISIR or valid SAR no later than 180 days after its determination that the student was no longer enrolled, but not later than September 27, 2014.
Table B--Federal Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant Programs Submission Dates for Disbursement Information by Institutions for the 2013-2014 Award Year or Processing Year
Table B provides the earliest submission and deadline dates for institutions to submit Federal Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant disbursement records to the
Page 40732
Department's Common Origination and Disbursement (COD) System and deadline dates for an institution's request for administrative relief if it cannot meet the established deadline for specified reasons.
An institution must submit Federal Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant disbursement records, as applicable, no later than 15 days after making the disbursement or becoming aware of the need to adjust a student's previously reported disbursement. In accordance with 34 CFR 668.164(a), title IV funds are disbursed on the date that the institution: (a) Credits those funds to a student's account in the institution's general ledger or any subledger of the general ledger, or (b) pays those funds to a student directly. Title IV funds are disbursed even if an institution uses its own funds in advance of receiving program funds from the Secretary.
An institution's failure to submit disbursement records within the required timeframe may result in the Secretary rejecting all or part of the reported disbursement. Such failure may result in an audit or program review finding or the initiation of an adverse action, such as a fine or other penalty for such failure, in accordance with subpart G of the General Provisions regulations in 34 CFR part 668.
Other Sources for Detailed Information
We publish a detailed discussion of the Federal student aid application process in the 2013-2014 Federal Student Aid Handbook and in the 2013-2014 ISIR Guide.
Additional information on the institutional reporting requirements for the Federal Pell Grant Program, Iraq and Afghanistan Service Grant Program, Direct Loan Program, and TEACH Grant Program is contained in the 2013-2014 Common Origin and Disbursement (COD) Technical Reference.
You may access these publications by selecting the ``iLibrary'' link at the Information for Financial Aid Professionals Web site at: www.ifap.ed.gov.
Applicable Regulations: The following regulations apply:
(1) Student Assistance General Provisions, 34 CFR part 668.
(2) Federal Pell Grant Program, 34 CFR part 690.
(3) William D. Ford Direct Loan Program, 34 CFR part 685.
(4) Teacher Education Assistance for College and Higher Education Grant Program, 34 CFR part 686.
FOR FURTHER INFORMATION CONTACT: Ian Foss, U.S. Department of Education, Federal Student Aid, 830 First Street, NE., Union Center Plaza, room 114I1, Washington, DC 20202-5345. Telephone: (202) 377-3681 or by email: ian.foss@ed.gov.
If you use a telecommunications device for the deaf (TDD) or text telephone (TTY), call the Federal Relay Service, toll free, at 1-800-
877-8339.
Accessible Format: Individuals with disabilities can obtain this document in an accessible format (e.g., braille, large print, audiotape, or compact disc) on request to the program contact person listed under FOR FURTHER INFORMATION CONTACT.
Electronic Access to This Document: The official version of this document is the document published in the Federal Register. Free Internet access to the official edition of the Federal Register and the Code of Federal Regulations is available via the Federal Digital System at: www.gpo.gov/fdsys. At this site you can view this document, as well as all other documents of this Department published in the Federal Register, in text or Adobe Portable Document Format (PDF). To use PDF you must have Adobe Acrobat Reader, which is available free at the site.
You may also access documents of the Department published in the Federal Register by using the article search feature at: www.federalregister.gov. Specifically, through the advanced search feature at this site, you can limit your search to documents published by the Department.
Program Authority: 20 U.S.C. 1070a, 1070a-1, 1070b-1070b-4, 1070g, 1070h, 1087a-1087j, and 1087aa-1087ii; 42 U.S.C. 2751-2756b.
Dated: July 2, 2013.
James W. Runcie,
Chief Operating Officer, Federal Student Aid.
Table A--Deadline Dates for Students To Submit a Free Application for Federal Student Aid (FAFSA) and for
Students To Ensure the Receipt of Institutional Student Information Records (ISIRs) or Student Aid Reports
(SARs) by Institutions for the 2013-2014 Award Year
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What is the deadline
Who submits? What is submitted? Where is it submitted? date for receipt?
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Student.............................. Free Application for Electronically to the June 30, 2014.
Federal Student Aid Department's Central
(FAFSA)--``FAFSA on Processing System
the Web'' (original or (CPS).
renewal).
Signature page (if To the address printed September 20, 2014.
required). on the signature page.
Student through an Institution....... An electronic FAFSA Electronically to the June 30, 2014.\1\
(original or renewal). Department's CPS using
the ``Electronic Data
Exchange'' (EDE) or
``FAA Access to CPS
Online''.
Student.............................. A paper original FAFSA. To the address printed June 30, 2014.
on the FAFSA or
envelope provided with
the form.
Student.............................. Electronic corrections Electronically to the September 20, 2014.\1\
to the FAFSA using Department's CPS.
``Corrections on the
Web''.
Signature page (if To the address printed September 20, 2014.
required). on the signature page.
Student through an Institution....... Electronic corrections Electronically to the September 20, 2014.\1\
to the FAFSA. Department's CPS using
the ``Electronic Data
Exchange'' (EDE) or
``FAA Access to CPS
Online''.
Student.............................. Paper corrections to To the address printed September 20, 2014.
the FAFSA using a SAR, on the SAR.
including change of
mailing and email
addresses and change
of institutions.
Student.............................. Change of mailing and To the Federal Student September 20, 2014.
email addresses, Aid Information Center
change of by calling 1-800-433-
institutions, or 3243.
requests for a
duplicate SAR.
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Student.............................. SAR with, except for To the institution..... The earlier of:
Parent PLUS Loans and --The student's last
Direct Unsubsidized date of enrollment for
Loans made to a the 2013-2014 award
dependent student year; or
under HEA section --September 27,
478A(a), an official 2014.\2\
expected family
contribution (EFC)
calculated by the
Department's CPS..
Student through CPS.................. ISIR with, except for To the institution from The earlier of:
Parent PLUS Loans and the Department's CPS. --The student's last
Direct Unsubsidized date of enrollment for
Loans made to a the 2013-2014 award
dependent student year; or
under HEA section --September 27,
478A(a), an official 2014.\2\
expected family
contribution (EFC)
calculated by the
Department's CPS..
Student.............................. Valid SAR (Pell Grant, To the institution..... Except for a student
FSEOG, FWS, Perkins meeting the conditions
Loan, and Direct for a late
Subsidized Loans). disbursement under 34
CFR 668.164(g), the
earlier of:
--The student's last
date of enrollment for
the 2013-2014 award
year; or
--September 27,
2014.\2\
Student through CPS.................. Valid ISIR (Pell Grant, To the institution from
FSEOG, FWS, Perkins the Department's CPS.
Loan, and Direct
Subsidized Loans).
Student.............................. Valid SAR (Pell Grant, To the institution..... For a student receiving
FSEOG, FWS, Perkins a late disbursement
Loan, and Direct under 34 CFR
Subsidized Loans). 668.164(g)(4)(i), the
earlier of:
--180 days after the
date of the
institution's
determination that the
student withdrew or
otherwise became
ineligible; or
--September 27,
2014.\2\
Student through CPS.................. Valid ISIR (Pell Grant, To the institution from
FSEOG, FWS, Perkins the Department's CPS.
Loan, and Direct
Subsidized Loans).
Student.............................. Verification documents. To the institution..... The earlier of: \3\
--120 days after the
student's last date of
enrollment for the
2013-2014 award year;
or
--September 27,
2014.\2\
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\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before
12:00 midnight but are not completed until after 12:00 midnight, those transmissions do not meet the deadline.
In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be
reprocessed because the deadline will have passed by the time the user gets the information notifying him or
her of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received
the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its SAIG mailbox or when
the student submits the SAR to the institution.
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
corrections are required, deadline dates for submission of paper or electronic corrections and, for Federal
Pell Grant and applicants selected for verification, deadline dates for the submission of a valid SAR or valid
ISIR to the institution must still be met. An institution may establish an earlier deadline for the submission
of verification documents for purposes of the campus-based programs and the Federal Direct Loan Program, but
it cannot be later than this deadline date.
Table B--Federal Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant Programs
Submission Dates for Disbursement Information by Institutions for the 2013-2014 Award Year or Processing Year
\1\
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What are the deadlines for
disbursement and for
Which program? What is submitted? Where is it submitted? submission of records and
information?
----------------------------------------------------------------------------------------------------------------
All (Federal Pell Grant, Direct At least one To the Common The earliest disbursement
Loan, TEACH Grant, and Iraq and acceptable Origination and date is January 30, 2013.
Afghanistan Service Grant disbursement record Disbursement (COD) The earliest submission
programs). must be submitted for System using the date for anticipated
each recipient at the Student Aid Internet disbursement information
institution. Gateway (SAIG) to the is March 23, 2013.
COD System using the The earliest submission
COD Web site at: date for actual
www.cod.ed.gov. disbursement information
is March 23, 2013, but no
earlier than:
(a) 7 calendar days prior
to the disbursement date
under the advance payment
method or the Cash
Monitoring 1
payment method; or
(b) The date of
disbursement under the
Reimbursement or Cash
Monitoring 2
payment methods.
Page 40734
Federal Pell Grant, Iraq and At least one To the Common Except as provided below,
Afghanistan Service Grant, and acceptable Origination and the latest submission date
TEACH Grant Program. disbursement record Disbursement (COD) \2\ is the earlier of:
must be submitted for System using the (a) 15 calendar days after
each recipient at the Student Aid Internet the institution makes a
institution. Gateway (SAIG) to the disbursement or becomes
COD System using the aware of the need to make
COD Web site at: an adjustment to
www.cod.ed.gov. previously reported
disbursement data, except
that records of
disbursements made between
January 1, 2013 and March
23, 2013 may be submitted
no later than April 7,
2013; or
(b) September 30, 2014.
Note: Downward adjustments
after September 30, 2014,
of a previously reported
and accepted award or
disbursement, may be
submitted no later than
September 30, 2019.
Direct Loan Program................ At least one To the Common Except as provided below,
acceptable Origination and the deadline submission
disbursement record Disbursement (COD) date \2\ is the earlier
must be submitted for System using the of:
each recipient at the Student Aid Internet (a) 15 calendar days after
institution. Gateway (SAIG) to the the institution makes a
COD System using the disbursement or becomes
COD Web site at: aware of the need to make
www.cod.ed.gov. an adjustment to
previously reported
disbursement data, except
that records of
disbursements made between
January 1, 2013, and March
23, 2013, may be submitted
no later than April 7,
2013; or
(b) July 31, 2015.
All (Federal Pell Grant, Direct At least one Via COD Web site at: The earlier of:
Loan, TEACH Grant, and Iraq and acceptable www.cod.ed.gov. (a) When the institution is
Afghanistan Service Grant disbursement record fully reconciled and is
programs). must be submitted for ready to submit all
each recipient at the additional data for the
institution. Any program and the award
disbursement year; or
information for (b) September 30, 2019.
submission after the
deadline submission
date may be submitted
only upon approval of
a request for an
extension. Requests
for extensions to the
established
disbursement
submission deadlines
may be made for
reasons, including,
but not limited to:.
(a) A program review
or initial audit
finding under 34 CFR
690.83;.
(b) A late
disbursement under 34
CFR 668.164(g); or.
(c) Disbursements
previously blocked as
a result of another
institution failing
to post a downward
adjustment.
Federal Pell Grant and Iraq and Request for Via COD Web site at: The earlier of:
Afghanistan Service Grant. administrative relief www.cod.ed.gov. (a) A date designated by
based on a natural the Secretary after
disaster or other consultation with the
unusual circumstance institution; or
or an administrative (b) February 1, 2015.
error made by the
Department.
Page 40735
Federal Pell Grant and Iraq and Request for Via COD Web site at: The earlier of:
Afghanistan Service Grant. administrative relief www.cod.ed.gov. (a) 15 days after the
if a student reenters student reenrolls; or
the institution (b) May 3, 2015.
within 180 days after
initially
withdrawing, and the
institution is
reporting a
disbursement for the
student within 15
days of the student's
reenrollment but
after September 30,
2013\3\.
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\1\ A COD Processing Year is a period of time in which institutions are permitted to submit Direct Loan records
to the COD System that are related to a given award year. For a Direct Loan, the period of time includes loans
that have a loan period covering any day in the 2013-2014 award year.
\2\ Transmissions must be completed and accepted before 12:00 midnight (Eastern Time) to meet the deadline. If
transmissions are started before 12:00 midnight but are not completed until after 12:00 midnight, those
transmissions will not meet the deadline. In addition, any transmission submitted on or just prior to the
deadline date that is rejected may not be reprocessed because the deadline will have passed by the time the
user gets the information notifying him or her of the rejection.
\3\ Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
Note: The COD System must accept origination data for a student from an institution before it accepts
disbursement information from the institution for that student. Institutions may submit origination and
disbursement data for a student in the same transmission. However, if the origination data is rejected, the
disbursement data is rejected.
FR Doc. 2013-16331 Filed 7-5-13; 8:45 am
BILLING CODE 4000-01-P
