Fla. Admin. Code Ann. R. 62D-5.058 Grant Administration

• Library: Florida Administrative Code
• Edition: 2023
• Currency: Current through Reg. 49, No. 248; December 26, 2023
• Citation: Fla. Admin. Code Ann. R. 62D-5.058
• Year: 2023

The following constitutes procedures for administration of program grants:

(1) PROJECT AGREEMENT. After the Legislature appropriates FRDAP funds, the Department and grantee shall enter into a project agreement which sets forth the responsibilities and duties of each regarding administration of the approved project. The project agreement shall contain terms and conditions particular to each project. Project agreements are not transferable.

(2) PAYMENT BASIS. Grantees shall be paid program funds by the Department subject to the following conditions:

(a) Project Costs. Payment of project costs shall be reimbursed as provided for in this rule and in the project agreement Costs shall be incurred between the effective date of, and the project completion date identified in, the project agreement except for pre-agreement costs. Costs for appraisals, appraisal review, surveys (boundary and topographic), title searches and project signs are eligible project expenses If the total cost of the project exceeds the grant amount and the required match, the grantee must pay the excess cost.

(b) Cost Limits. Project planning expenses such as application preparation, architectural and engineering fees, permitting fees, project inspection, and other similar fees, are eligible project costs provided that such costs do not exceed fifteen percent of the project cost.

(c) Retention. The Department shall retain ten percent of the grant until the grantee completes the project and the Department approves the completion documentation set forth in paragraphs 62D-5.058(6)(g) and (7)(d), F.A.C.

(3) ACCOUNTABILITY. The following procedures shall govern the accountability of program funds:

(a) Accounting System. Each grantee shall maintain an accounting system which meets generally accepted accounting principles and shall maintain financial records to properly account for all program and matching funds.

(b) Grant and Contract Accountability Procedure. The grantee shall ensure the requirements of the Division's Grant and Contract Accountability Procedure effective, January 23, 1997, incorporated by reference and available from the Department's Division of Recreation and Parks, 3900 Commonwealth Boulevard Mail Station 585, Tallahassee, Florida 32399-3000, (850) 488-7896.

(4) PROJECT COMPLETION CERTIFICATION. The grantee shall submit to the Department a Project Completion Certificate, FPS-A037, effective date 08/13/98, hereby incorporated by reference and available from the Department's Division of Recreation and Parks, 3900 Commonwealth Boulevard, Mail Station 585, Tallahassee, Florida 32399-3000, (850) 488-7896.

(5) REVERTED PROJECT FUNDS. FRDAP funds remaining after termination of a grant award or grantee completion of project shall revert to the Department under the provisions of Section 216.301, F.S. If any funds awarded during a funding cycle are not...