Information Collection; Tangible Personal Property Report (SF-428A, 428B, and 428C)
Federal Register, Volume 78 Issue 66 (Friday, April 5, 2013)
Federal Register Volume 78, Number 66 (Friday, April 5, 2013)
Notices
Pages 20644-20646
From the Federal Register Online via the Government Printing Office www.gpo.gov
FR Doc No: 2013-07965
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GENERAL SERVICES ADMINISTRATION
OMB Control No. 3090-0289; Docket 2012-0001; Sequence 18
Information Collection; Tangible Personal Property Report (SF-
428A, 428B, and 428C)
AGENCY: Office of Governmentwide Policy, General Services Administration (GSA).
ACTION: Notice of request for comments regarding an extension to an existing OMB clearance.
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SUMMARY: Under the provisions of the Paperwork Reduction Act, the Office of Governmentwide Policy will submit to the Office of Management and Budget (OMB) a request to review and approve an extension of a previously approved information collection requirement concerning reporting tangible personal property.
In support of OMB's continuing effort to reduce paperwork and respondent burden, GSA invites the general public and other Federal agencies to take this opportunity to comment on the proposed information collection. In accordance with the Paperwork Reduction Act of 1995, this notice seeks comments concerning forms that will be used to collect information related to tangible personal property when required by a Federal financial assistance award. To view the form, go to OMB's main Web page at www.OMB.gov and click on the ``Grants Management'' and ``Forms'' links. OMB specifically requests comments on: (a) Whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information shall have practical utility; (b) the accuracy of the estimate of the burden of the proposed collection of information; (c) the quality, utility, and clarity of the information to be collected; and (d) ways to minimize the burden of the collection of information on respondents, including through the use of automated collection techniques or other forms of information technology.
DATES: Comment Due Date: June 4, 2013.
FOR FURTHER INFORMATION CONTACT: Michael Nelson, Chair, Post-Award Workgroup; telephone 202-482-4538; fax 301-713-0806; email Michael.Nelson@noaa.gov; mailing address 1305 East-West Highway, Room 7142, Silver Spring, MD 20910.
ADDRESSES: Submit comments identified by Information Collection 3090-
0289, Tangible Personal Property Report, by any of the following methods:
Regulations.gov: http://www.regulations.gov.
Submit comments via the Federal eRulemaking portal by searching the OMB control number. Select the link ``Submit a Comment'' that corresponds with ``Information Collection 3090-0289, Tangible Personal Property Report.'' Follow the instructions provided at the ``Submit a Comment'' screen. Please include your name, company name (if any), and ``Information Collection 3090-0289,
Page 20645
Tangible Personal Property Report'' on your attached document.
Fax: 202-501-4067.
Mail: General Services Administration, Regulatory Secretariat (MVCB), 1275 First Street NE., Washington, DC 20417. ATTN: Hada Flowers/IC 3090-0289, Tangible Personal Property Report.
Instructions: Please submit comments only and cite Information Collection 3090-0289, Tangible Personal Property Report, in all correspondence related to this collection. All comments received will be posted without change to http://www.regulations.gov, including any personal and/or business confidential information provided.
SUPPLEMENTARY INFORMATION:
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Purpose
GSA, on behalf of the Federal Grants Streamlining Initiative, proposes to renew a standard form, the Tangible Personal Property Report (SF-428). The SF-428 includes a cover page, an Annual Report attachment, a Final Report attachment, a Disposition/Request Report attachment and a Supplemental Sheet to provide detailed item information. The purpose of this form is to provide a standard form for assistance recipients to use when they are required to provide a Federal agency with information related to federally owned property, or equipment and supplies (tangible personal property) acquired with assistance award funds. The form does not create any new reporting requirements. It does establish a standard annual reporting date of September 30 to be used if an award does not specify an annual reporting date. The standard form will replace any agency unique forms currently in use to allow uniformity of collection and to support future electronic submission of information.
Background
Public Law 106-107 requires OMB to direct, coordinate, and assist Executive Branch departments and agencies in establishing an interagency process to streamline and simplify Federal financial assistance procedures for non-Federal entities. The law also requires executive agencies to develop, submit to Congress, and implement a plan for that streamlining and simplification. Twenty-six Executive Branch agencies jointly submitted a plan to the Congress in May 2001. The plan described the interagency process through which the agencies would review current policies and practices and seek to streamline and simplify them. The process involved interagency work groups under the auspices of the U.S. Chief Financial Officers Council, Grants Policy Committee. The plan also identified substantive areas in which the interagency work groups had begun their review. Those areas are part of the Federal Grants Streamlining Initiative.
This proposed form is an undertaking of the interagency Post-Award Workgroup that supports the Federal Grants Streamlining Initiative. Additional information on the Federal Grants Streamlining Initiative, which focuses on implementing the Federal Financial Assistance Management Improvement Act of 1999 (Pub. L. 106-107), is set forth in the Federal Register published on September 13, 2006 (71 FR 54098). An overview of the SF-428 and five other report forms being developed under the Initiative was provided during a webcast of the Grants Policy Committee of the U.S. Chief Financial Officers Council held on March 8, 2007 (72 FR 7090, February 14, 2007).
Under the standards for management and disposition of federally-
owned property, equipment and supplies (tangible personal property) in 2 CFR part 215, the ``Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations,'' and the ``Uniform Administrative Requirements for Grants and Agreements with State and Local Governments,'' codified by Federal agencies at 53 FR 8048, March 11, 1988, recipients may be required to provide Federal agencies with information concerning property in their custody annually, at award closeout or when the property is no longer needed. During the public consultation process mandated by Public Law 106-107, recipients suggested the need for clarification of these requirements and the establishment of a standard form to help them submit appropriate property information when required. The Tangible Personal Property Report (SF-428) must be used in connection with requirements listed in the table below and Federal awarding agency guidelines:
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A recipient must * * *
For * * * When * * * Under * * *
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Federally owned property........... Submit an inventory Annually, with information 2 CFR 215.33(a)(1)
listing. accurate as of 30 A-102, ------.32(f)(2)
September, unless the
award specifies a
different date.
Request Federal agency It wants to use the 2 CFR 215.34(d)
authorization. property on other
activities not sponsored
by the Federal Government.
Notify the Federal Immediately upon finding 2 CFR 215.33(f)(4)
awarding agency. property is lost, damaged,
or stolen.
Request disposition The property is no longer 2 CFR 215.33(a)(1)
instructions. needed. A-102, ------.32(f)(3)
Upon completion of the 2 CFR 215.33(a)(1) and
award. 2 CFR 215.71(f)
A-102, ------.50(b)(5)
Grantee-acquired equipment in which Obtain the approval of Acquiring replacement 2 CFR 215.34(e)
the Federal Government retains an the Federal awarding equipment, before:. A-102, ------.32(c)(4)
interest. agency. (1) using the current
equipment as trade-in; or.
(2) selling it and using
the proceeds to offset the
costs of the replacement
equipment.
Compensate the Equipment has a per unit 2 CFR 215.34(g)
original Federal fair market value of A-102, ------.32(e)(2)
awarding agency or greater than $5,000 and
its successor. the grantee no longer
needs the equipment for
Federally supported
activities and retains the
equipment for other uses.
Request disposition It no longer needs the 2 CFR 215.34(g)
instructions. equipment for any purpose.
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Sell the equipment and Equipment has a per unit 2 CFR 215.34(g)(1)
reimburse the Federal fair market value of A-102, ------.32(e)(2)
awarding agency for greater than $5,000 and
the Federal share. the recipient no longer
needs the equipment for
any purpose and requested
disposition instructions,
and either was instructed
to sell the equipment or
received no instructions
within 120 days.
Account for the Upon completion of the 2 CFR 215.71(f) and 2
equipment. award, when the awarding CFR 215.34(g)(4)(ii)
agency has reserved the
right to transfer title to
the Federal Government or
a third party.
Supplies........................... Compensate the Federal It has a residual inventory 2 CFR 215.35(a)
Government for its of unused supplies A-102, ------.33(b)
share. exceeding $5,000 in
aggregate value at the end
of a project or program
that is not needed for
other Federally supported
activities.
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Annual Reporting Burden
This report will be used to collect information related to tangible personal property (equipment and supplies) when required by a Federal financial assistance award. The Tangible Personal Property Report (SF-
428) was posted to the OMB MAX Web site. Fourteen agencies posted annual burden estimates. The estimated total annual burden hours are 33,346.5. A listing with the number of respondents, the number of responses per respondent and average burden per hour per recipient by agency follows.
Respondents: Federal agencies and their assistance recipients.
Estimated Total Annual Burden Hours: 33,346.5
Estimated Cost: There is no expected cost to the respondents or to agencies.
Annual Burden Estimates
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Number of Average burden
Instrument Agency Number of responses per hours per Total burden
respondents respondent response hours
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Tangible Personal Property DOE 750 1.5 2.75 3,094
Report (TPPR) and Attachments..
Tangible Personal Property EPA 300 1 2 600
Report (TPPR) and Attachments..
Tangible Personal Property DOD 300 1 2.75 825
Report (TPPR) and Attachments..
Tangible Personal Property SSA 125 1 2 250
Report (TPPR) and Attachments..
Tangible Personal Property IMLS 1000 1.5 2 3,000
Report (TPPR) and Attachments..
Tangible Personal Property DOC 130 1 2 260
Report (TPPR) and Attachments..
Tangible Personal Property DHS 972 1.5 2.75 4,009.5
Report (TPPR) and Attachments..
Tangible Personal Property HHS OPDIVs 7681 1 2 15,362
Report (TPPR) and Attachments..
Tangible Personal Property HUD 4158 1 1.43 5,946
Report (TPPR) and Attachments..
Tangible Personal Property NEA 0 0 0 0
Report (TPPR) and Attachments..
Tangible Personal Property NEH 0 0 0 0
Report (TPPR) and Attachments..
Tangible Personal Property ED 0 0 0 0
Report (TPPR) and Attachments..
Tangible Personal Property VA 0 0 0 0
Report (TPPR) and Attachments..
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Obtaining Copies of Proposals: Requesters may obtain a copy of the information collection documents from the General Services Administration, Regulatory Secretariat (MVCB), 1275 First Street NE., Washington, DC 20417, telephone (202) 501-4755. Please cite OMB Control No. 3090-0289, Tangible Personal Property Report, in all correspondence.
Dated: March 27, 2013.
Casey Coleman,
Chief Information Officer.
FR Doc. 2013-07965 Filed 4-4-13; 8:45 am
BILLING CODE 6820-RH-P
