Privacy Act of 1974; System of Records

CourtVeterans Affairs Department
Citation87 FR 1007
Publication Date07 January 2022
Record Number2022-00087
1007
Federal Register / Vol. 87, No. 5 / Friday, January 7, 2022 / Notices
Approved: January 4, 2022.
Jon R. Callahan,
Tax Analyst.
[FR Doc. 2022–00106 Filed 1–6–22; 8:45 am]
BILLING CODE 4830–01–P
DEPARTMENT OF VETERANS
AFFAIRS
Privacy Act of 1974; System of
Records
AGENCY
: Office of Small &
Disadvantaged Business Utilization
(OSDBU), Department of Veterans
Affairs (VA).
ACTION
: Notice of a modified system of
records.
SUMMARY
: The purpose of this modified
system of record is to combine SORN
132VAOSDBU with this SORN,
181VAOSDBU, to reflect the merging of
the system interfaces. The combined
system’s purpose is fourfold: To gather
and maintain information on small
businesses owned and controlled by
Veterans, including service-disabled
Veterans; provide VA personnel with
access to resources that allow them to
perform market research upon Veteran
Owned Small Businesses (VOSBs) and
Service-Disabled Veteran Owned Small
Businesses (SDVOSBs); provide a
platform for registration and
announcement of Direct Access Program
(DAP) events; and allow Federal, State,
and local government personnel and the
general public, including private sector
companies and corporate entities, the
ability to locate potential Veteran
entrepreneur resources through searches
of the Vendor Information Pages (VIP).
This combined system provides the
mechanism that enables Veteran owned
businesses to compete effectively for
Federal contracts. It also provides the
Office of Small & Disadvantaged
Business Utilization (OSDBU) with the
data and reports needed to manage their
responsibilities under the Veterans
Entrepreneurship and Small Business
Development Act of 1999, as amended.
VA personnel may utilize the VIP
database to counsel and assist Veteran
entrepreneurs in starting a small
business or expanding an existing small
business.
DATES
: Comments on this modified
system of records must be received no
later than 30 days after date of
publication in the Federal Register. If
no public comment is received during
the period allowed for comment or
unless otherwise published in the
Federal Register by VA, the modified
system of records will become effective
a minimum of 30 days after date of
publication in the Federal Register. If
VA receives public comments, VA shall
review the comments to determine
whether any changes to the notice are
necessary.
ADDRESSES
: Comments may be
submitted through www.regulations.gov
or mailed to VA Privacy Service, 810
Vermont Ave. NW, (005R1A),
Washington, DC 20420. Comments
should indicate that they are submitted
in response to Center for Verification
and Evaluation (CVE) VA VetBiz Vendor
Information Pages (VIP)
(181VAOSDBU). Comments received
will be available at regulations.gov for
public viewing, inspection or copies.
FOR FURTHER INFORMATION CONTACT
: For
general questions about the system
contact Renetta Bradford at Office of
Small & Disadvantaged Business
Utilization at 810 I Street NW,
Washington, DC 20420, osdbuexeccorr@
va.gov and (202) 461–4600.
SUPPLEMENTARY INFORMATION
: OSDBU
provides numerous services for Veterans
and service-disabled Veterans who seek
to open or expand a business. The
OSDBU staff coordinates the tasks
required of the U.S. Department of
Veterans Affairs by several Federal laws,
including:
Public Law 108–183 (December
2003), the Veterans Benefits Act of 2003,
Sections 301, 305, 308.
Public Law 106–554 (December
2000), Sections 803 and 808.
Public Law 106–50 (August 1999),
the Veterans Entrepreneurship and
Small Business Development Act of
1999.
Public Law 105–135 (December
1997), Title VII, Service-Disabled
Veterans Program.
Public Law 93–237 (January 1974),
‘‘Special Consideration for Veterans’’.
Public Law 106–50, Section 302,
Entrepreneurial Assistance, subsection
(5) requires VA to support the
‘‘establishment of an information
clearinghouse to collect and distribute
information, including electronic
means, on the assistance programs of
Federal, state, and local governments,
and of the private sector, including
information on office locations, key
personnel, telephone numbers, mailing
and email addresses, and contracting
and sub-contracting opportunities.’’
The parts of the Veterans Benefits Act
of 2003 (Pub. L. 108–183) that pertain to
Veteran entrepreneurship are contained
in Title III—Education Benefits,
Employment Provisions, and Related
Matters. They are as follows:
Section 301—Expands the
Montgomery GI Bill program by
authorizing educational assistance for
on-job training in certain self-
employment training programs.
Section 305—Authorizes the use of
VA education benefits to pay for
nondegree/non-credit entrepreneurship
courses at approved institutions:
ÆSmall Business Development
Centers, and
ÆNational Veterans Business
Development Corporation (also known
as Veterans Corporation).
Section 308—Furnishes Federal
agencies discretionary authority to:
ÆRestrict certain contracts to
disabled Veteran-owned small
businesses if at least two such concerns
are qualified to bid on the contract, and
ÆCreate ‘‘sole-source’’ contracts for
disabled Veteran-owned small
businesses—up to $5 million for
manufacturing contract awards and up
to $3 million for nonmanufacturing
contract awards.
A Web-based application allows
Governmental and support sector
organizations to ‘‘register’’ their
services. This clearinghouse enables any
user to search for business support
services at the Federal, State, and local
government levels and private providers
in their respective category of business
development, management, financial,
technical or procurement assistance.
The site allows support organizations
to update their business information
and give the Department the ability to
upload data from other sources to
populate the proposed database. Contact
information is kept as well as a means
to extract this information to satisfy the
Department’s need to send out
information.
The Center for Verification and
Evaluation (CVE) operates and
maintains the Department of Veterans
Affairs (VA), CVE VetBiz Vendor
Information Pages (VIP)—VA. This
system enables VA to maintain and
access an automated database
containing the information on Veteran
owned businesses resources set forth in
the law (section 302, paragraph (5) and
section 604, paragraph (b)). Because
some information may be retrieved by
the name or other personal identifiers of
individuals acting in an entrepreneurial
capacity, such as a sole proprietor of a
small business, VA is using this system
of records.
The information in this system is
maintained in electronic form. The
information in these records are
available to government agencies,
companies, and the general public via
the internet.
The solution uses a combination of
commercial off-the-shelf software
(COTS) and cloud-based applications.
These COTS and Cloud products
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leverage market-tested products that are
currently listed as enterprise solutions
in the VA environment and comply
with the VA’s technology standards for
enterprise-class software.
The VetBiz/VIP solution provides an
internet-facing portal for submitting
data and tracking the progress of the
verification team as well as an
integrated customer relationship
management (CRM) system with strong
document management, collaboration,
notification, and reporting functionality
in alignment with the security
requirements dictated by the collection,
capture, and distribution of sensitive
material.
This SORN has been modified to
include information collected by Event
Management Scheduling System
(EMSS), include data elements stored,
changes in Routine Uses, as required, by
Office of Management and Budget
(OMB), and combining SORN
132VAOSDBU VETBIZ APP into this
SORN.
Signing Authority
The Senior Agency Official for
Privacy, or designee, approved this
document and authorized the
undersigned to sign and submit the
document to the Office of the Federal
Register for publication electronically as
an official document of the Department
of Veterans Affairs. Neil C. Evans, M.D.,
Chief Officer, Connected Care,
Performing the Delegable Duties of the
Assistant Secretary for Information and
Technology and Chief Information
Officer, approved this document on
November 28, 2021 for publication.
Dated: January 4, 2022.
Amy L. Rose,
Program Analyst, VA Privacy Service, Office
of Information Security, Office of Information
and Technology, Department of Veterans
Affairs.
SYSTEM NAME AND NUMBER:
Center for Verification and Evaluation
(CVE) VA VetBiz Vendor Information
Pages (VIP)—VA (181VAOSDBU).
SECURITY CLASSIFICATION
:
Information in this SORN is not
classified information.
SYSTEM LOCATION
:
The system is hosted on the Veterans
Affairs (VA) Enterprise Cloud (EC),
Microsoft Azure Government (MAG).
The VA EC MAG is in Azure
Government Region 1 and Region 2, or
Region 3, and is designed to allow U.S.
government agencies, contractors and
customers to move sensitive workloads
into the cloud for addressing specific
regulatory and compliance
requirements.
SYSTEM MANAGER
(
S
):
Renetta Bradford, Information
Technology Systems Integration (ITSI)
Program Manager, Department of
Veterans Affairs (VA), Office of Small &
Disadvantaged Business Utilization
(OSDBU), 810 Vermont Ave. NW, Room
1064, Washington, DC 20420.
Renetta.bradford@va.gov,
osdbuexeccorr@va.gov, and (202) 461–
4600.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM
:
38 U.S.C. 8127 and Public Law 106–
50, as amended.
PURPOSE
(
S
)
OF THE SYSTEM
:
1. Gather and maintain information
on small businesses owned and
controlled by Veterans, including
service-disabled Veterans.
2. Provide VA personnel with access
to resources that allow them to perform
market research upon Veteran Owned
Small Businesses (VOSBs) and Service-
Disabled Veteran Owned Small
Businesses (SDVOSBs).
3. Provide a platform for registration
and announcement of Direct Access
Program (DAP) events.
4. Allow Federal, State, and local
government personnel and the general
public, including private sector
companies and corporate entities, the
ability to locate potential Veteran
entrepreneur resources through searches
of the Vendor Information Pages (VIP).
5. VA personnel may utilize the VIP
database to counsel and assist Veteran
entrepreneurs in starting a small
business or expanding an existing small
business.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM
:
The system of records will cover
Veteran entrepreneurs who have
applied to have their small businesses
included in the VIP database, and, if
deceased, their surviving spouses, that
wish to be a part of the information
clearinghouse. Programs of Federal,
State, and local governments, and
private sector organizations and
companies offering business or business
assistance services to Veteran
businesses will be accessing the
information to improve Veteran
business opportunities.
CATEGORIES OF RECORDS IN THE SYSTEM
:
The records will contain data on
Veteran-owned companies who have
contacted the Center for Verification
and Evaluation or have been extracted
from e-government databases to which
the companies have voluntarily
submitted the data as a part of the
marketing efforts to the federal
government. The records may include:
Access Roles, AD Domain, Address,
Address City, Address Country, Address
Postal Code, Address State, agency
Contract. Are you currently doing
business or have a contract with the
VA? (Yes/No), Assurance Level,
Authentication Authority,
Authentication Method, Authentication
Time, Authorization Data (DS Logon
only), Award Rating, BIRLS Disability
Rating, BIRLS File Number, Business
Email, Business Name, Business Type,
category Contract, CCR_Registration
Number, Cell Phone, Certifications,
City, Common Name, Company
Address, Company City, Company
Country, Company Name, Company
Phone, Company State/Province,
Company website URL, Company Zip,
company Certification, company
Contact, Core Competency/Strength,
Corporate Participant ID, Credential
Service Identifier, Credential Service
Provider (CSP) Traits Only Indicator,
CSP Object, Current Password, CVE
Verification Expiration Date, Data
Universal Numbering System DUNS
®
,
Date of Birth (DOB), Defense Contract
Audit Agency number (optional),
Discharge Type, Do you have a Defense
Contract Audit Agency Compliant
Account, DoD Electronic Data
Interchange Personal Identifier (EDIPI),
DoD Sponsor ED IPI, Duty Location,
EIN, Email, Environment Identifier,
Excluded Parties Flag, extent Contract,
Fax Number, fedbizopps, Federal
Supply Contracting Vehicle, Fedmine
Module, FirstName, Gender,
Government Category, GSA Contract,
GSA Schedule Contract, Hash, Have you
had a contract with the VA in the last
5 years? (Yes/No), Header Version,
Highest Level of Personal Security
Clearance, Home city, Home State,
Home street address, Home Zip Code,
IAM Role One, IAM Role Three, IAM
Role Two, IAM Service Down Indicator,
IDV Contract, Industry, Integration
Control Number (ICN), Issue Modified,
Issue instant, Last Name, Level of
Assurance, Mailing Address, MHV
identifier (IEN), Middle Name, Middle
Name, Initial, NAICS, NAICS Contract,
Name, Office, office Contract, Owner
Name, Person ID (PID), Personal Email
Address, Personal Fax Number,
Personal Mailing Address, Personal
Phone Number(s), Phone Number,
Position, Prefix, pricing Contract,
Product Service Code, Profile
Photographs, Proofing authority, PSC,
PSC Contract, Registration Email,
Salutation, samAccountName,
SDVOSB_Flag, Security ID (SecID),
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Session Scope, socio Contract, Socio-
Economic Category, Sponsor Electronic
Data Interchange Personal Identifier,
SSOi Landing URL, SSOi Logged Out
URL, State, States in which you do
Business, subaward Agency Contract,
subaward Duns Contract, subaward
NAICS Contract, subaward POP
Contract, Subject Organization, Subject
Organization ID, Subject Role, Suffix,
System for Award Management (SAM)
Unique Entity Identifier (UEI), System
Permissions, Tax Identification Number,
Transaction ID, type Of Set Aside
Contract, UPN, User Hash, User ID,
VAUID, Veteran ID/Service Number,
Veteran Status, VISN, Vista Id, VOSB,
Flag, Year Business was established,
and Zip Code.
RECORD SOURCE CATEGORIES
:
The information in this system of
records is obtained from the following
sources:
a. Information voluntarily submitted
by the business;
b. Information gathered from official
VA data sources such as Identity Access
Management (IAM), Master Personnel
Index (MPI), and Beneficiary
Identification Records Locater
Subsystem (BIRLS);
c. Public information extracted from
other business databases, System for
Award Management (SAM), and Dun
and Bradstreet (D&B).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM
,
INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES
:
1. Congress
VA may disclose information to a
Member of Congress or staff acting upon
the Member’s behalf when the Member
or staff requests the information on
behalf of, and at the request of, the
individual who is the subject of the
record.
2. Data Breach Response and
Remediation, for VA
VA may disclose information from
this system to appropriate agencies,
entities, and persons when (1) VA
suspects or has confirmed that there has
been a breach of the system of records;
(2) VA has determined that as a result
of the suspected or confirmed breach
there is a risk of harm to individuals,
VA (including its information systems,
programs, and operations), and the
Federal Government, or national
security; and (3) the disclosure made to
such agencies, entities, and persons is
reasonably necessary to assist in
connection with VA’s efforts to respond
to the suspected or confirmed breach or
to prevent, minimize, or remedy such
harm.
3. Data Breach Response and
Remediation, for Another Federal
Agency
VA may disclose information to
another Federal agency or Federal
entity, when VA determines that the
information is reasonably necessary to
assist the recipient agency or entity in
(1) responding to a suspected or
confirmed breach or (2) preventing,
minimizing, or remedying the risk of
harm to individuals, the recipient
agency or entity (including its
information systems, programs, and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
4. Law Enforcement
VA may disclose information that,
either alone or in conjunction with
other information, indicates a violation
or potential violation of law, whether
civil, criminal, or regulatory in nature,
to a Federal, state, local, territorial,
tribal, or foreign law enforcement
authority or other appropriate entity
charged with the responsibility of
investigating or prosecuting such
violation or charged with enforcing or
implementing such law. The disclosure
of the names and addresses of Veterans
and their dependents from VA records
under this routine use must also comply
with the provisions of 38 U.S.C. 5701.
5. DoJ for Litigation or Administrative
Proceeding
VA may disclose information to the
Department of Justice (DoJ), or in a
proceeding before a court, adjudicative
body, or other administrative body
before which VA is authorized to
appear, when:
(a) VA or any component thereof;
(b) Any VA employee in his or her
official capacity;
(c) Any VA employee in his or her
individual capacity where DoJ has
agreed to represent the employee; or
(d) The United States, where VA
determines that litigation is likely to
affect the agency or any of its
components,
is a party to such proceedings or has
an interest in such proceedings, and VA
determines that use of such records is
relevant and necessary to the
proceedings.
6. Contractors
VA may disclose information to
contractors, grantees, experts,
consultants, students, and others
performing or working on a contract,
service, grant, cooperative agreement, or
other assignment for VA, when
reasonably necessary to accomplish an
agency function related to the records.
7. OPM
VA may disclose information to the
Office of Personnel Management (OPM)
in connection with the application or
effect of civil service laws, rules,
regulations, or OPM guidelines in
particular situations.
8. EEOC
VA may disclose information to the
Equal Employment Opportunity
Commission (EEOC) in connection with
investigations of alleged or possible
discriminatory practices, examination of
Federal affirmative employment
programs, or other functions of the
Commission as authorized by law.
9. FLRA
VA may disclose information to the
Federal Labor Relations Authority
(FLRA) in connection with: The
investigation and resolution of
allegations of unfair labor practices, the
resolution of exceptions to arbitration
awards when a question of material fact
is raised; matters before the Federal
Service Impasses Panel; and the
investigation of representation petitions
and the conduct or supervision of
representation elections.
10. MSPB
VA may disclose information to the
Merit Systems Protection Board (MSPB)
and the Office of the Special Counsel in
connection with appeals, special studies
of the civil service and other merit
systems, review of rules and regulations,
investigation of alleged or possible
prohibited personnel practices, and
such other functions promulgated in 5
U.S.C. 1205 and 1206, or as authorized
by law.
11. NARA
VA may disclose information to
NARA in records management
inspections conducted under 44 U.S.C.
2904 and 2906, or other functions
authorized by laws and policies
governing NARA operations and VA
records management responsibilities.
12. Federal Agencies, for Research
VA may disclose information to a
Federal agency for the purpose of
conducting research and data analysis to
perform a statutory purpose of that
Federal agency upon the prior written
request of that agency.
13. Federal Agencies, for Computer
Matches
VA may disclose information from
this system to other federal agencies for
the purpose of conducting computer
matches to obtain information to
determine or verify eligibility of
Veterans receiving VA benefits or
medical care under Title 38, U.S.C.
14. Federal Agencies, Courts,
Litigants, for Litigation or
Administrative Proceedings
VA may disclose information to
another federal agency, court, or party
in litigation before a court or in an
administrative proceeding conducted by
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a Federal agency, when the government
is a party to the judicial or
administrative proceeding.
15. Governmental Agencies, for VA
Hiring, Security Clearance, Contract,
License, Grant
VA may disclose information to a
Federal, state, local, or other
governmental agency maintaining civil
or criminal violation records, or other
pertinent information, such as
employment history, background
investigations, or personal or
educational background, to obtain
information relevant to VA’s hiring,
transfer, or retention of an employee,
issuance of a security clearance, letting
of a contract, or issuance of a license,
grant, or other benefit. The disclosure of
the names and addresses of Veterans
and their dependents from VA records
under this routine use must also comply
with the provisions of 38 U.S.C. 5701.
16. State or Local Agencies, for
Employment
VA may disclose information to a
state, local, or other governmental
agency, upon its official request, as
relevant and necessary to that agency’s
decision on the hiring, transfer, or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit by that agency.
The disclosure of the names and
addresses of Veterans and their
dependents from VA records under this
routine use must also comply with the
provisions of 38 U.S.C. 5701.
16. SSA, HHS, for SSN Validation
VA may disclose information to the
Social Security Administration and the
Department of Health and Human
Services for the purpose of conducting
computer matches to obtain information
to validate the social security numbers
maintained in VA records.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS
:
The VetBiz VIP will be stored in a
computerized database. The system will
operate on servers, located on the VA
EC MAG, Region 1 and Region 2, or
Region 3. Data backups will reside on
appropriate media, according to normal
system backup plans for VA Enterprise
Operations. The system will be managed
by VA OSDBU, in VA Headquarters,
Washington, DC.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS
:
Automated records may be retrieved
by:
1. Organization Name.
2. Contact Name.
3. Email Address.
4. Web Address.
5. Area Code and Phone Number.
6. Zip Code.
7. County Code (NaCO).
8. State(s).
9. Type of Organization: Government
(Federal; State; County; Municipal;
Other); Nongovernmental Organization;
Commercial.
10. Type of Assistance: (Paperwork
packaging; grants/loans; procurement
assistance; management/technical
assistance; mentoring/incubator;
contract opportunities; other).
11. Service Area Limits (if any).
12. Service limited to Veterans.
13. Fees.
14. Organization Funding Limits:
(None; term—funding expires on a
specific date).
15. Year Established.
16. Full-time/part-time.
17. Days and Hours of Service.
18. Other Professional Staff Available.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS
:
Records will be maintained and
disposed of, in accordance with the
records disposal authority approved by
the Archivist of the United States, the
National Archives and Records
Administration, and published in
Agency Records Control Schedules.
ADMINISTRATIVE
,
TECHNICAL
,
AND PHYSICAL
SAFEGUARDS
:
Read access to the system is via
internet access, while VA staff, and
contractor personnel will have access to
the system, via VA Intranet and local
connections, for operations,
management and maintenance purposes
and tasks. Access to the Intranet portion
of the system is via VA PIV
authentication and role-based access
control, at officially approved access
points. Veteran-owned small businesses
will establish and maintain user-ids and
passwords for accessing their corporate
information under system control using
VA’s DS Logon or ID.me through Access
VA. Policy regarding issuance of user-
ids and passwords is formulated in VA
by the Office of Information and
Technology, Washington, DC. Security
for data in the VetBiz database complies
with applicable statutes, regulations and
government-wide and VA policies. The
system is configured so that access to
the public data elements in the database
does not lead to access to the non-public
data elements, such as Veteran social
security number.
RECORD ACCESS PROCEDURES
:
Individuals seeking access to records
about themselves, contained in this
system of records, may access the
records via the internet, or submit a
written request to the system manager.
CONTESTING RECORD PROCEDURES
:
An individual who wishes to contest
records maintained under his or her
name or other personal identifier may
write or call the system manager. VA’s
rules for accessing records and
contesting contents and appealing
initial agency determinations are
published in regulations set forth in the
Code of Federal Regulations. See 38 CFR
1.577, 1.578.
NOTIFICATION PROCEDURES
:
Individuals wishing to inquire,
whether this system of records contains
information about themselves, should
contact the Deputy Director, IT Systems
Integration (OSDBU), 810 Vermont Ave.
NW, Washington, DC 20420.
EXEMPTIONS PROMULGATED FOR THE SYSTEM
:
There are no exemptions for the
system.
HISTORY
:
The previous SORN only applied to
Vendor Information Pages that involved
collecting Veteran Owned business
information. It was published as 85 FR
22798. Publication date was 04/23/2020.
VAF 29–0877, VETBIZ VENDOR
INFORMATION PAGES VERIFICATION
PROGRAM, OMB Control No. 2900–
0675, Expiration Date: 03/31/2021 and
VA VetBiz Assistance Program Pages—
VA (132VA00VE), published as 69 FR
62936, 10/28/2004, was the last full
publication of OSDBU’s SORN
132VA00VE which provided updated
information regarding OSDBU’s records.
[FR Doc. 2022–00087 Filed 1–6–22; 8:45 am]
BILLING CODE P
DEPARTMENT OF VETERANS
AFFAIRS
Privacy Act of 1974; System of
Records
AGENCY
: Office of Small and
Disadvantaged Business Utilization
(OSDBU), Department of Veterans
Affairs (VA).
ACTION
: Rescindment of a system of
records.
SUMMARY
: VA VetBiz Assistance
Program Pages (132VAOSDBU) has been
combined with the Center for
Verification and Evaluation (CVE) VA
VetBiz Vendor Information Pages (VIP)
(181VAOSDBU). 132VAOSDBU is a
system that is accessed by VA
Procurement Decision Makers (PDMs)
which allows the PDM to perform
research upon Veteran Owned Small
Businesses (VOSBs) and Service-
Disabled Veteran Owned Small
Businesses (SDVOSBs). This service
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