Privacy Act: Systems of records,
[Federal Register: May 28, 1999 (Volume 64, Number 103)]
[Notices]
[Page 29008-29009]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr28my99-59]
DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD. ACTION: Notice to amend record systems.
SUMMARY: The Defense Logistics Agency proposes to amend a system of records notice in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: The amendment will be effective on June 28, 1999, unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvior, VA 22060-6221. FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183. SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system notices for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above.
The Defense Logistics Agency proposes to amend a system of records notice in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the system of records are not within the purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the submission of new or altered systems report. The record system being amended is set forth below, as amended, published in its entirety.
Dated: May 19, 1999.
L. M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. S322.09 DMDC
System name:
Joint Duty Assignment Management Information System (February 22, 1993, 58 FR 10854).
Changes: * * * * *
System location:
Delete entry and replace with `Defense Manpower Data Center, DoD Center, Oracle/UNIX Computer Center, 400 Gigling Road, Seaside, CA 93955-6771.' * * * * *
Categories of records in the system:
Delete `promotion board records' from entry.
Authority for maintenance of the system:
Delete entry and replace with `10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 667, Joint Officer Management; Annual Report to Congress; and E.O. 9397 (SSN).' * * * * *
Safeguards:
Delete entry and replace with `Computerized records are maintained in a controlled area accessible only to authorized personnel. Entry to these areas is restricted by the use of locks, guards, and administrative procedures. Access to personal information is limited to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of passwords which are changed periodically.' * * * * * S322.09 DMDC
System name:
Joint Duty Assignment Management Information System.
System location:
Defense Manpower Data Center, DoD Center, Oracle/UNIX Computer Center, 400 Gigling Road, Seaside, CA 93955-6771.
Categories of individuals in the system:
All active duty officers who are serving or have served in billets designated as joint duty assignment positions; are attending or have completed joint professional military education schools; are joint specialty officers or nominees.
Categories of records in the system:
The information on billets includes service, unit identification code, normal tour length, rank, job title, skill and critical billet. Information on individuals includes social security number, joint duty qualification, departure reason, joint professional military education status, service, occupation, sex, date of rank and duty station.
Authority for maintenance of the system:
10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 667, Joint Officer Management; Annual Report to Congress; and E.O. 9397 (SSN).
Purpose(s):
To allow the Department of Defense to monitor Joint Duty Assignment positions and personnel and to report to the Congress as required by Title IV, Chapter 38, Section 667 (Annual Report to Congress) of the DoD Reorganization Act of 1986; Pub. L. 99-433.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of DLA's compilation of systems of records notices apply to this system.
[[Page 29009]]
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage:
Records are stored on disk.
Retrievability:
Records may be retrieved by individual identifier such as social security number or by demographic characteristic.
Safeguards:
Computerized records are maintained in a controlled area accessible only to authorized personnel. Entry to these areas is restricted by the use of locks, guards, and administrative procedures. Access to personal information is limited to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of passwords which are changed periodically.
Retention and disposal:
Disposition pending.
System manager(s) and address:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard, Suite 400, Arlington, VA 22209-2593.
Notification procedure:
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record access procedure:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Individuals should provide information that contains the full name, social security number, current address and telephone number of the individual.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and appealing initial agency determinations are contained in DLA Regulation 5400.21, 32 CFR part 323, or may be obtained from the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
The military services and Office of the Joint Chiefs of Staff.
Exemptions claimed for the system:
None.
[FR Doc. 99-13115Filed5-27-99; 8:45 am]
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