Privacy Act: Systems of records,
[Federal Register: April 12, 1999 (Volume 64, Number 69)]
[Notices]
[Page 17645-17648]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12ap99-68]
DEPARTMENT OF DEFENSE
Department of the Navy
Privacy Act of 1974; System of Records
AGENCY: Department of the Navy, DoD.
ACTION: Delete and amend record systems.
[[Page 17646]]
SUMMARY: The Department of the Navy proposes to delete two systems of records and amend two systems of records notices in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES The actions will be effective on May 12, 1999 unless comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system notices for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above.
The Department of the Navy proposes to delete and amend systems of records notices in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The deletions are not within the purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the submission of new or altered system report.
Dated: April 5, 1999. L.M. Bynum, Alternative OSD Federal Register Liaison Officer, Department of Defense.
Deletions
N05371-1
SYSTEM NAME:
Conflicts of Interest and Employment Activities (February 22, 1993, 58 FR 10759).
Reason: Records are no longer maintained or retrieved by name and/ or personal identifier. All ``personal'' records have been destroyed. N12950-4
SYSTEM NAME:
Naval Audit Training Database (February 22, 1993, 58 FR 10826).
Reason: System of records is no longer needed. The Department of the Navy's system of records notice N05000-2, entitled ``Administrative Personnel Management System'', meets the collection requirements.
Amendments
N04064-1
SYSTEM NAME:
USNA Laundry and Drycleaning Charge Account (September 9, 1996, 61 FR 47483).
CHANGES: * * * * *
SYSTEM NAME:
Delete entry and replace with ``USNA Laundry-Drycleaning Computer Business System.'' * * * * *
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Delete entry and replace with ``Individuals who utilize the Naval Academy Laundry and Drycleaning Plant as cash, credit, or charge customers.''
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ``Information is collected on Form NDW-USNA-DMH-4064/14 and includes applicant's name; Social Security Number, rank (if applicable); branch of service; home and work addresses and telephone numbers. Information required to maintain the charge account records is obtained from the business system and/or recorded on accounts receivable, ledgers, journals, charge tickets and check listings, and to the business system database. Customer transaction information is collected via the computer business system which supports the billing process. In addition to customer transactions, the system maintains the customers' address, telephone number, and preference of provided service.'' * * * * *
PURPOSE(S):
Delete entry and replace with ``To allow for the establishment of an individual charge account at the Naval Academy Laundry and Drycleaning Plant. To allow for the tracking of customer usage of the Naval Academy Laundry and Drycleaning Plant. Information will be used for billing and management (resource allocation) purposes by the officials and employees of the Plant.'' * * * * *
STORAGE:
Delete entry and replace with ``Hard copy, magnetic minicassette tape form, and magnetic data cartridge.''
RETRIEVABILITY:
Delete entry and replace with ``Name and telephone number.''
SAFEGUARDS:
Add to entry ``Computer records are safeguarded through selective file access, passwords, and port controls.'' * * * * * N04064-1
SYSTEM NAME:
USNA Laundry-Drycleaning Computer Business system.
SYSTEM LOCATION:
Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who utilize the Naval Academy Laundry and Drycleaning Plant as cash, credit, or charge customers.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information is collected on Form NDW-USNA-DMH-4064/14 and includes applicant's name; Social Security Number; rank (if applicable); branch of service; home and work addresses and telephone numbers. Information required to maintain the charge account records is obtained from the business system and/or recorded on accounts receivable, ledgers, journals, charge tickets and check listings, and to the business system database. Customer transaction information is collected via the computer business system which supports the billing process. In addition to customer transactions, the system maintains the customers' address, telephone number, and preference of provided service.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101; and E.O. 9397 (SSN).
PURPOSE(S):
To allow for the establishment of an individual charge account at the Naval Academy Laundry and Drycleaning Plant. To allow for the tracking of customer usage of the Naval Academy Laundry and Drycleaning Plant. Information will be used for billing and management (resource allocation) purposes by the officials and employees of the Plant.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the
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DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The ``Blanket Routine Uses'' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
Hard copy, magnetic minicassette tape form, and magnetic data cartridge.
RETRIEVABILITY:
Name and telephone number.
SAFEGUARDS:
Access to building is restricted to authorized persons only. Record files are not available to personnel not requiring access in the performance of their official duties. This is routinely limited to the billing clerk processing the application and recording activity on the account. Records are secured within a locked office in a locked building on a military installation when not actually in use. Computer records are safeguarded through selective file access, passwords, and port controls.
RETENTION AND DISPOSAL:
Hard copy records are retained in the current file area as long as the charge account is active. These records are then retired and kept in secured storage for two years and then destroyed. Cassette tape records are of two types, daily and journal (monthly recapitulation). These tapes are erased on a daily or monthly basis, respectively, during the preparation of the following day's or month's activity record.
SYSTEM MANAGER(S) AND ADDRESS:
Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.
Requesting individuals should specify their full names. Visitors should be able to identify themselves by any commonly recognized evidence of identity. Written requests must be signed by the requesting individual.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves should address written inquiries to the Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.
Requesting individuals should specify their full names. Visitors should be able to identify themselves by any commonly recognized evidence of identity. Written requests must be signed by the requesting individual.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Information in this system comes from the individual applying for the charge account, from daily laundry and drycleaning will-call tickets (charges for goods and services provided) and from records of payment by charge account holders (check listings).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None. N04064-2
SYSTEM NAME:
USNA Retail Customer Claim Record (September 9, 1996, 61 FR 47483).
CHANGES: * * * * *
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Delete entry and replace with ``Individuals who have filedclaims against the Naval Academy Laundry and Drycleaning Plant for cash or credit settlement for damaged or lost articles.'' * * * * * N04064-2
SYSTEM NAME:
USNA Retail Customer Claim Record.
SYSTEM LOCATION:
Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have filedclaims against the Naval Academy Laundry and Drycleaning Plant for cash or credit settlement for damaged or lost articles.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information is collected on Form NDW-USNA-DMH-4064/15 and includes claimant's name; Social Security Number; rank (if applicable); home and work addresses and telephone numbers; description, original cost and date of purchase of item(s) for which claim is filed, and circumstances of loss or extent of damage; claim number, disposition, and remarks by approving authority.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101; and E.O. 9397 (SSN).
PURPOSE(S):
To investigate claims for cash or credit settlement for damaged or lost articles.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The ``Blanket Routine Uses'' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
Hard copy form.
RETRIEVABILITY:
Name of customer and date laundry was turned in for cleaning.
SAFEGUARDS:
Access to building is restricted to authorized persons only. Record files are not available to personnel not requiring access in the performance of their official duties. This is limited to the official processing of the claim and the clerk who maintains the file and prepares the administrative paperwork. Records are secured within a locked office in a locked building on a military installation when not actually in use.
RETENTION AND DISPOSAL:
Retained in the current file area for one calendar year after the close of the individual's claim. The record is then stored for one more year and then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records contains
[[Page 17648]]
information about themselves should address written inquiries to the Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.
Requesting individuals should specify their full names. Visitors should be able to identify themselves by any commonly recognized evidence of identity. Written requests must be signed by the requesting individual.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves should address written inquiries to the Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.
Requesting individuals should specify their full names. Visitors should be able to identify themselves by any commonly recognized evidence of identity. Written requests must be signed by the requesting individual.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual who filedthe claim and offices who are processing the claim.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 99-8801Filed4-9-99; 8:45 am]
BILLING CODE 5001-10-M
