Privacy Act: Systems of records,

[Federal Register: April 12, 1999 (Volume 64, Number 69)]

[Notices]

[Page 17640-17641]

From the Federal Register Online via GPO Access [wais.access.gpo.gov]

[DOCID:fr12ap99-63]

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD. ACTION: Notice to alter a system of records.

SUMMARY: The Department of the Army is altering a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. The alteration adds a routine use to the system of records notice. DATES: This proposed action will be effective without further notice on May 12, 1999, unless comments are received which result in a contrary determination. ADDRESSES: Privacy Act Officer, Records Management Program Division, U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. Belvoir, VA 22060-5576. FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 or DSN 656-4390. SUPPLEMENTARY INFORMATION: The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above.

The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on March 30, 1999, to the House Committee on Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities for Maintaining Records About Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

Dated: April 5, 1999.

L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. A0210-190 TAPC

System name:

Individual Gravesite Reservation Files (July 7, 1997, 62 FR 36270).

Changes: * * * * *

System name:

Delete entry and replace with `Individual Gravesite Interment Files.'

System location:

Delete entry and replace with `Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PED-A, 2461 Eisenhower Avenue, Alexandria, VA 22331-0482 for Army post cemeteries and at Army installations.'

Categories of individuals covered by the system:

Delete entry and replace with `Active and former Armed Forces personnel and their dependents who are or will be interred in grave plots in Army post cemeteries or who reserved grave plots prior to 1975.'

Categories of records in the system:

Delete entry and replace with `Gravesite record of interment (DA Forms 2122 and 2123); reservations prior to 1961; deceased individuals' name, address, date of birth, date of death, and section of grave reserved or interred in, military service, or dependent name and the relationship to service member.' * * * * *

Purpose(s):

Delete entry and replace with `To maintain records of individuals interred in Army post cemeteries; to conduct periodic surveys to determine validity of reservations; and to respond to inquiries.'

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

Add a new paragraph `To the Department of Veteran Affairs for the purposes of issuing a government headstone.' * * * * * A0210-190 TAPC

System name:

Individual Gravesite Interment Files.

System location:

Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PED-A, 2461 Eisenhower Avenue, Alexandria, VA 22331-0482 for Army post cemeteries and at Army installations.

Categories of individuals covered by the system:

Active and former Armed Forces personnel and their dependents who are or will be interred in grave plots in Army post cemeteries or who reserved grave plots prior to 1975.

Categories of records in the system:

Gravesite record of interment (DA Forms 2122 and 2123); reservations prior to 1961; deceased individuals' name, address, date of birth, date of death, and section of grave reserved or interred in, military service, or dependent name and the relationship to service member.

Authority for maintenance of the system:

10 U.S.C. 3013, Secretary of the Army.

Purpose(s):

To maintain records of individuals interred in Army post cemeteries; to conduct periodic surveys to determine validity of reservations; and to respond to inquiries.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the Department of Veteran Affairs for the purposes of issuing a government headstone.

The `Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.

[[Page 17641]]

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage:

Paper records in file folders.

Retrievability:

By individual's surname.

Safeguards:

Records are maintained in areas accessible only to authorized personnel having official need therefor in the performance of their duties. Records are kept in secure office areas in a secure building.

Retention and disposal:

Permanent.

System manager(s) and address:

Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PED-A, 2461 Eisenhower Avenue, Alexandria, VA 23321-0482 for Army post cemeteries.

Notification procedure:

Individuals seeking to determine whether information about themselves is contained in this records system should address written inquiries to the Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PED-A, 2461 Eisenhower Avenue, Alexandria, VA 23321-0482.

Individual should provide full name of veteran, or deceased individual's name and sufficient details to permit locating pertinent records and signature.

Record access procedures:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PED-A, 2461 Eisenhower Avenue, Alexandria, VA 23321-0482.

Individual should provide full name of veteran, or deceased individual's name and sufficient details to permit locating pertinent records and signature.

Contesting record procedures:

The Army's rules for accessing records, contesting contents, and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:

From the individual, his/her representative or next-of-kin; Army records and reports.

Exemptions claimed for the system:

None.

[FR Doc. 99-8804Filed4-9-99; 8:45 am]

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