Privacy Act: Systems of records,

[Federal Register: March 8, 2000 (Volume 65, Number 46)]

[Notices]

[Page 12282-12283]

From the Federal Register Online via GPO Access [wais.access.gpo.gov]

[DOCID:fr08mr00-101]

MERIT SYSTEMS PROTECTION BOARD

Privacy Act of 1974; Proposed New System of Records

AGENCY: Merit Systems Protection Board.

ACTION: Privacy Act of 1974; notice of new system of records.

SUMMARY: As required by The Privacy Act of 1974, 5 U.S.C. 552a, the Merit Systems Protection Board (Board) is publishing a notice proposing establishment of a new system of records. This new records system is the Office of Appeals Counsel Case Production Data System. These records will be used to track the case production of individual employees in the Office of Appeals Counsel.

DATES: Comments must be received on or before April 7, 2000. This system of records becomes effective as proposed, without further notice, on May 8, 2000, unless comments are received which would result in a contrary determination. Comments may be mailed to the Merit Systems Protection Board, Office of the Clerk of the Board, 1120 Vermont Avenue, NW, Washington, DC 20419, or faxed to the same address on 202-653-7130. Electronic mail comments may be sent via the Internet to mspb@mspb.gov.

FOR FURTHER INFORMATION CONTACT: Michael H. Hoxie, Office of the Clerk of the Board, 202-653-7200.

Dated: March 2, 2000. Robert E. Taylor, Clerk of the Board.

MSPB/Internal-8

System Name: Office of Appeals Counsel Case Production Data System.

System Location: Office of Appeals Counsel, Merit systems, Protection Board (MSPB), 1120 Vermont Avenue, NW, Washington, DC 20419.

Categories of Individuals Covered by the System: Employees in the Office of Appeals Counsel, MSPB.

Categories of Records in the System: The system consists of information about employees in the Office of Appeals Counsel of the Board, including: Name, position title, grade, and series, organizational unit, work schedule for flexiplace employees, annual and sick leave usage, and leave taken under the Family and Medical Leave Act. The system will also contain the number of cases processed by individual employees, as well as requests for credit for hours spent performing non-case related work and requests for additional credit for time-consuming case related work. The system will also contain the names and docket numbers of certain MSPB cases.

Authority for Maintenance of the System: 5 U.S.C. 1204.

Purposes: These records are used by Board officials to track the case production of individual employees and provide an effective management tool in determining assignments, promotions, training and other personnel actions affecting employees in the office of Appeals Counsel.

Routine Uses of Records Maintained in the System, Including Categories of Users and the Purpose of Such Uses: These records and information in them may be used:

  1. To provide information to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

  2. To disclose information to another Federal agency, to a court, or a party in litigation before a court, or in an administrative proceeding being conducted by a Federal agency, either when the Government is a party to a judicial proceeding or in order to comply with the issuance of a subpoena.

  3. To disclose, in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.

  4. To disclose pertinent information to the appropriate Federal, State, or local agency responsible for investigation, prosecution, enforcement, or implementation of a statute, rule, regulation, or order, where the Board becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation.

Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records in the System

Storage: Records are stored in databases on a local area network server with standard password access security.

Retrievability: These records are retrieved by the names of the individuals for whom they are maintained.

Safeguards: Access to these records is limited to persons whose official duties require such access. Records are protected from unauthorized access through password identification procedures and other system-based protection methods.

Retention and Disposal: Records in this system are maintained as long as the individual is an employee of the Board. Expired records will be destroyed by deleting.

System Manager: Director, Office of Appeals Counsel, Merit Systems Protection Board, 1120 Vermont Avenue NW., Washington, DC 20419.

Notification Procedures: Individuals wishing to inquire whether this system of records contains information about them should contact the Clerk of the Board and must follow the MSPB Privacy Act regulations at 5 CFR 1205.11 regarding such inquiries.

Record Access Procedures: Individuals requesting access to their records should contact the Clerk of the Board. Such requests should be addressed to the Clerk of the Board, Merit Systems Protection Board, 1120

[[Page 12283]]

Vermont Avenue, NW., Washington, DC 20419. Requests for access to records must follow the MSPB Privacy Act regulations at 5 CFR 1205.11.

Contesting Record Procedures: Individuals requesting amendment of records should write the Clerk of the Board. Requests must follow the MSPB Privacy Act regulations at 5 CFR 1205.21.

Record Source Categories: The individual to whom the information applies; the records maintained in the Board's Office of Appeals Counsel, and records maintained by the U.S. Department of Agriculture, Animal Plant Health Inspection Service.

[FR Doc. 00-5652Filed3-7-00; 8:45 am]

BILLING CODE 7400-01-M

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